Power Point Presentation and Outline

July 27, 2014

CIST 3000 Advanced Composition for IS&T

due dates:

By 11:59 p.m. CDT, Sunday, August 10: submit your presentation and outline to the instructor through Assignments in Blackboard.

By 11:59 p.m. CDT, Sunday, August 10: submit your presentation to the class through the Presentation Review Forum in Discussion Board in Blackboard.

By 11:59 p.m. CDT, Friday, August 15: through the Presentation Review Forum in Discussion Board, submit your questions and comments to all the presenters and your evaluations of their presentations. Evaluations are more than “good job.”

By August 10, you need to submit two items to me through Assignments:

1. a written detailed outline for your presentation and 2. the narrated PowerPoint presentation.

And you need to post your presentation in Discussion Board.

The outline and presentation are about your final report subject. The outline will be similar to the one you did for your proposal; however, it will not be identical. It is for your presentation and not for your report. It will be detailed and have headings and subheadings. It will not be a script or the PowerPoint printout option.

You are presenting the information in the report to your audience. Your presentation is to be professional in content and format. Your narration is to be spoken as if you are in front of the class; that is, you will not read a script. Talk.

Narrated Presentation

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Presentation 2

Reminder: All assignments, reports and postings for the class must be completed by May 4. Nothing will be accepted after 11:59 p.m. CDT, Friday, August 15.

PRESENTATION You will create a PowerPoint (or comparable software) presentation for the class. If you use another software package, it must be saved so those with PowerPoint can open it. The presentation must be in a format that everyone will be able to review. Those who are not using Microsoft need to save it in a format that can be opened by those who use Microsoft and a PC (the instructor, for example). You can test a sample by emailing it to me before you complete the entire presentation.

You are expected to use visuals in the presentation and to provide citations. Do not copy text from your report. Use citations at the bottom of the slide and on a reference slide(s) at the end of the presentation. You cannot use copyrighted visuals unless you have written permission from the copyright owner and hand in the written permission with the presentation.

Your presentation is to be 20 minutes in length. You are expected to fill your time; if you are over or under the time, you will lose points. I stop listening at 20 minutes.

You will narrate your PowerPoint presentation. If you hand in a PowerPoint without narration, you will lose points. The assignment must be complete when you hand it in; you cannot hand in a second copy later. If I cannot play the narration, you have not handed in a narrated presentation.

Test the finished presentation on a PC other than the one you used for narrating. If you are using a Mac or Open Office, test the finished presentation on a PC with PowerPoint. Often times, the sound files do not copy with the presentation.

All sound files need to be embedded in the presentation. They should not be linked; if they are linked, they will not copy with the presentation, so your submitted presentation will have no narration.

Do not read a prepared script when you narrate the presentation. Think of the presentation as something you would before a group; you will talk, not read.

A presentation in Classes/Week Eleven shows you how to narrate a PowerPoint. In Course Materials are handouts for narrating a PowerPoint on a PC, zipping a file and packing a PowerPoint.

Presentation 3

Reminder: All assignments, reports and postings for the class must be completed by May 4. Nothing will be accepted after 11:59 p.m. CDT, Friday, August 15.

CAUTIONS

Narrated PowerPoints can be large files and will take some time to upload in Blackboard. So plan your schedule accordingly. You can zip the PowerPoint presentation to compress it, but it will still be a large file.

Try narrating with the sound settings already set in your PowerPoint; in other words, do not adjust them. If you increase the quality setting (for example, to CD quality), you will enlarge your file and probably will not be able to upload it to Blackboard. You do not need CD quality.

Blackboard’s maximum file size is 100 Mb. Contact me if you end up with a larger file.

DON’ T change the quality setting to CD quality. Mac users: Mac uses CD quality, so you may have to adjust it to a lower quality, if that’s possible.

DO save (embed) your sound files on the slides. Do not link them. If you link them, they will not carry over when you upload the PowerPoint, and you will have no sound. Mac users seem to have a problem with embedding the files. Embedding (saving) the narration to the slides should eliminate the problem of missing narrations. Keynote/Open Office does not convert.

DO check your file size before you submit it. Minimum size is hard to predict because size also depends on the quality and number of visuals you use. But if your presentation is less than 15 Mb, you probably don’t have any sound on the slides.

DO narrate each slide individually; you can easily change a narration on one individual slide, but if you have a running narration, you have to redo the entire show. It is also easier to narrate individual slides. If you find yourself running out of breath or you feel nervous, you can stop for a few moments and come back to the narration. If the words do not come out the right way, you can easily redo one slide. In other words, you can stop and start your narration by doing slides individually.

DON’T spend five minutes on a slide. Break up the slides; the presentation will have better pacing. If you stay too long on one slide, Microsoft may automatically link rather than embed your narration for that slide.

DO double check by trying the presentation on another computer; Mac users, on a PC. If you want to, you can do a trial narrated slide and email it to me to see if it works. But do not send me the entire presentation to check; I will check a trial slide, not a trial presentation.

DON’T hand in a video or movie. The assignment is to do a PowerPoint presentation.

Presentation 4

Reminder: All assignments, reports and postings for the class must be completed by May 4. Nothing will be accepted after 11:59 p.m. CDT, Friday, August 15.

NOTE ABOUT RECORDING THE PRESENTATION: The library has headsets that you can check out and use in the library.

OUTLINE The written detailed outline must be turned in and will be part of your grade for this assignment. It is not be a verbatim script that you would read during your presentation, but it is an outline of the points to be made. It will be a planning outline for you, but it requires information so someone else can read it and understand what your presentation is about. A few words on the outline will not be enough. It is not a copy of the PowerPoint outline.

Rules for outlines apply to the written outline, and you must use one of the formats acceptable for your outline in your proposal. If you do not use a correct format, you will lose points. Sloppiness, obvious lack of proofreading and repetition of previous grammatical errors will count against the outline. The outline must be a PDF file. If you hand in another format, it will receive zero points.

RESPONSES TO PRESENTATION You will review presentations in the Discussion Board and submit your evaluations, questions and comments in the Presentation Review Forum in Discussion Board by 11:59 p.m. CDT, Friday, August 15 (the last day of the class). You are responsible for reviewing any presentations posted through Tuesday, August 12; in other words, for anything posted on Tuesday, August 12, until 11:59 p.m. that day.

You are to respond to ALL presentations and evaluate content, organization and style. The evaluations will not affect the presenter’s grade but will affect the evaluator’s grade. “Good job. I don’t have any questions” is not good enough.

If you cannot hear the narration by using your computer speakers, try a headset.

A handout listing discussion points for your review is included in Course Materials. It is meant as a guide for you. Do not fill it out and attach it.

Presentation 5

Reminder: All assignments, reports and postings for the class must be completed by May 4. Nothing will be accepted after 11:59 p.m. CDT, Friday, August 15.

GRADING FOR THE ASSIGNMENT Points for presentation submitted to the instructor and posted on Discussion Board: 100 points (see Table I).

Points for review of presentations in Discussion Board by August 15: 20 points. Reviews posted after 11:59 p.m. CDT, August 15 will receive zero points.

Points will be deducted for late assignments, as described in the syllabus.

Table I: Presentation/Outline Points Category Possible points COMPLETENESS 20 CONTENT 20 STYLE 20 CLARITY 20 OUTLINE 20 TOTAL POINTS: out of 100

REMINDERS FOR SUBMITTING WORK Postings for the presentation review are made in the Presentation Review Forum in Discussion Board.

All assignments to the instructor must be submitted in Blackboard Assignments. The outline must be in PDF format. The slide show must be a narrated PowerPoint presentation.

If a file cannot be opened, it has not been received. If it opens but is just a mishmash symbols and letters, it has not been received. If it opens but has nothing in it, it has not been received. And in all cases, it is late.

þREMEMBER: No back assignments will accepted after August 15. After that date, you receive zero points for any assignment, report or posting that has not been submitted.

INAPPROPRIATE POSTINGS Reviews are not to be a blood bath. Criticism is to be constructive. Anyone using inappropriate language or inappropriate responses, like attack behavior, will lose the points associated with those postings. Postings will be monitored, and inappropriate postings will be deleted.

However, pointing out areas that did not work well is appropriate. You do not have to give everything a gold star. Tell the person about areas that can be improved.

Standard English is to be used in turned-in written material and in postings. The postings are not text messages and will not use the abbreviated format. Slang, jargon and colloquial language are

Presentation 6

Reminder: All assignments, reports and postings for the class must be completed by May 4. Nothing will be accepted after 11:59 p.m. CDT, Friday, August 15.

not Standard English.

QUESTIONS? Ask. Don’t guess or gamble. Your questions are encouraged and invited: [email protected] .

Font: 11 pt. Futura Bk BT