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Project Proposal Paper

In this paper, Team B will discuss and explain a project proposal that lets our company Lone Star Glass is in need of. Topics such as background statements, project stakeholders, project goals, time and budgeting as well as the performance and scope of what the proposal is implementing. This proposal will enhance and allow our company to move in the right direction for business success.

Lone Star Glass Company has decided to put a team together that will organize a project to open a new location across town. Lone Star Glass is a family own and operated small glass shop that is ready to expand. After 35 years of being in business, the idea of opening a second location has been around for some time. The growth in the industry makes the company examine ways to expand to keep up with the market. With more people migrating to the City, a second location to attend the other side of the city would be ideal. There are several other glass shops around the city, so the team will have to decide of a perfect location where competition is not so close. Lone Star Glass struggles servicing the customer from the other side of town, because they are busy near the current location. The new store will allow for customer in that area to be serviced on a timely manner. The company will have better reviews from the entire city. Lone Star Glass understands this project has to be well planned out. The goal is to have another operation up and running by the end of the year.

The project manager will be the location manager when the store opens. The new store will be located at least in a 16 miles radius away from any competitor. The budget set aside is for a warehouse that will have to modify to become a glass shop. The project will have to include the purchase of two more glass trucks to do service calls. A new glass cutting table, glass racks, and safety equipment also have to be included in the project budget. The owners will have a weekly meeting on the project. Each owner will review the goals and make necessary changes to assure the second shop opens and start operation as planned.

Triple constraint makes up of three areas that will help guide the project thru the entire process. The three area are the scope of the project, the schedule of the project and the budget of the project. The Lone Star Glass Company is a company that needs to establish a new location and must develop a plan to start the project for the expansion. In the scope of the company the company must be able to establish what is needed for the company to expand to a new location. The goal is to review how much work will go into this project to be able to decide what is needed. Some of the work that needs to be documented and reviewed to establish a measurable report will be the man hours, the total cost and the time line in which the project will be finished. The schedule will be needed to be in place for the project to take place. In this case the company will have to decide how long they will allow project managers to have to decide and to develop the new location in which they will open a new store. In the case of the Lone Star Glass Company, they will have to decide which areas they have less competition and the areas with the best promise of business. The cost of the project has to be reasonable to make sure that it does not have too much impact on the main company. The company will need to make sure that they can make a successful budget that will ensure the success of the company.

There are many different factors that need to be considered before a company can identify the completion date of a project. Some of the factors that need to be thought of are the time it will take to plan the project, the design of the project, time to review the work of contractors, and the weather and holidays. The Lone Star Glass Company will need to establish how long it will give the contractor to finish the small projects and how many days it will take for a new business to open the new doors. In most cases it can take some time because of many different permits that are needed. In the past similar projects have taken up to 60 days.

Lone Star Glass Company has been anticipating this move for over one year. The company has a budget for the relocation expenses. The goal is to stay within budget as much as possible but company understands the need for back up cash. The table below will address the $200,000.00 the company has accounted for in its new location.

Lone Star Glass Company has created an action plan with a timeline in which the date is coming near. The company has planned its budget for the new location cost, loss of sales, furniture and equipment. The location has been selected after the project manager and inspection team walked through the building for notes on power outlets, electricity sources and telephone wiring. Lone Star Glass Company has decided to rent their new location instead of purchasing a new location. One of the biggest strategies is the company’s staffing. The company had to review the current location to see if it could forfeit some of their current employees. If the company transferred employees, it could cut down on cost because those same employees are already on the books. The company also considers the transportation to and from work for their current employees that may be willing to transfer. Lone Star Glass Company has planned to open its new location for one year prior and once they decided on the area they started to promote the new location to their customers, suppliers and service providers. They also emailed its customers and suppliers frequently updating them on the new location as a marketing strategy. Lone Star current location just upgraded all systems and they planned on installing the same database and equipment in the new location. Unfortunately, a plan is a great start but things don’t always go as planned. It is extremely important to plan for the unexpected. If you review the table above, it will highlight the amount the company has prepared for their big move.

The desire output for the new location was documenting and listed of the project deliverables. Each deliverable was checked off as they were completed such as the license agreement, demonstrators, software, pilot services, guideline and workshops. Lone Star Glass Company will promote customer service in the new location as the old location has lost some of their customer service skills. Overall, the goal for the new location is to increase revenue and sustain a similar reputation as the original location.

The Statement of Work lets the buyer or client know what the performance of our company is operating and how much has been delivered, bought, and sold by our vendors. For starters, there is only a certain amount of glass we can provide for our customers due to our budgeting and new store opening. As our store progresses and begin to bring in more money, we will be able to have a flexible Statement of Work given to our clients.

In conclusion, we have drafted up an Executive Summary in order for the project customer to know what is in store for them. After our successful completion of bringing in more money by building another store, buying more delivery trucks, advertising our wonderful promotions and sales, and creating employee benefits that will allow our employees to be content with our policies, we are confident that our project customer will gladly accept our offer. We will make them an offer they can’t refuse. We have started from the bottom and working our way to the top by working hard to bring in more buyers and customers. We strive for perfection and customer satisfaction at all costs. Our glass products will sell itself and in time we’ll be able to receive a great revenue for our hard work and labor. Yes, it does take money to make money and the more we expand and become larger, we’ll be a marketing powerhouse that will be a well-known name, world-wide.

References

2014, Peter Stoemmer, http://www.project-management knowhow.com/triple_constraint.html

2014, Federico Belloli, http://www.sitepoint.com/how-to-estimate-time-for-a-project/

"Step-by-step to relocating your business premises." Hot Tips. N.p., n.d. Web. 11 Aug. 2014. <http://www.emergingstars.com/hot-tips/step-step-relocating-your-business-premises>.