KATE

Running head: INFORMATION TECHNOLOGY PROJECT PROPOSAL 1

INFORMATION TECHNOLOGY PROJECT PROPOSAL 5

Executive summary

The management at ABC Company has tasked the ICT department to come up with a surveillance system that is aimed raising the level of internal security in the company. As the ICT department’s system analyst, I have to develop a work plan that will oversee the project from the first to the last stage. This paper outlines the vital steps in the project, the proposed budget for the project, the deliverables and the measurements for the success of the project (Williams, 2005). The aim of the paper is to justify the viability of the project in meeting the specific needs of the company.

Recommend a project portfolio management method for your selected project.

For purpose of this project, the applied project management method shall be pipeline management. Pipeline management method includes identification of a capital investment project and coming up with measurable deliverables which are to be met by the project. The application of company’s resources is both time based and objective based. In this project, the time frame is within the 12 months of developing the surveillance system, 2 months of pilot phase, 4 months of change over and 3 months of performance measurement (John, 2013).

Type of problem

Two main problems are to be solved by the development of the surveillance system; first, the company seeks to intensify internal security especially considering the high rate of crime and terrorism activity, and secondly, the system shall be used as a tool in internal controls and inspection program (Katalien, & Pieter, 2013). These two areas have been a challenge in the company especially the latter which has been affecting the production in the company. Installation of surveillance systems has been advocated for by the federal government in all corporations to ensure that a comprehensive approach to homeland security and international security.

Requirements

Below are the requirements for the project

· A camera surveillance plan which shows the locations where the cameras shall be located throughout the company’s premises

· Local area network which shall help the company to internetwork all the cameras and other gadgets within the organization.

· Enough cameras to be fitted in all the locations noted above (John, 2013)

· A database management system which saves the data that is captured by the cameras.

· A remote server from where the cameras can be viewed

· Wide area network to connect the surveillance cameras with the homeland security department or security firm (Daniels, 2014).

· A customized program which is used to capture data from the surveillance cameras, view selected data, store data in the database, among other artificial intelligence functions

· Data connection cables used for the interconnection of the cameras with the remote computer (Williams, 2005).

· Back-up storage preferably a internet based virtual memory

· System developer

· System Management staff

· Installation space within the company’s premises

· Piping system for the connections

Proposed business problem solutions

At the end of the project, the following business solutions shall be attained

· Development of a program that helps in identification of potential damage to the premises, properties and the persons within the company by tracking the movements of all the persons within the company’s premises (John, 2013)

· Development of a program that shows the activities of the employees within the organization with an aim of measuring the individual production of the employees. This will help in ensuring optimum individual production for the employees

· Creating a network that connects the company’s security control with the homeland security. This will help the company to access faster assistance from the department of homeland security should there be a security alert.

· Reduction of the cost of inspection. The system developed at the end of this project will help in reducing the number of professional inspectors that are required in the production department of the company (Katalien, & Pieter, 2013).

· The system that shall be developed at the end of the project shall help the company to reduce the losses that are related to poor surveillance like theft of property by company personnel, and, looses from acts of crime and terrorism.

· The company shall have reduced eventual liability in case such a foreseen crime occurs due to negligence.

State the vision and the goal of the project.

Vision of the project

The vision of the project is to ensure that ABC Company has a robust security and surveillance system that helps in attaining the company’s profit maximization goals and in ensuring that the company attains international risk management status.

The goals of the projects are

· To ensure that within 21 months, the company has been able to come up with a robust surveillance system

· To ensure that the capital that is allocated to the project is utilized optimally

· To ensure that all the surveillance related risks that the company faces have been dealt with comprehensively (Francesco, Robbert, & Francesco, 2013).

Five (5) major deliverables of the project

(A) Development of a surveillance system within the given time limit :

The surveillance system should be installed within the required time limit. This will assist the company to cut down on costs caused as a result of delays like payment made to those involved in its installation. The company’s staff will also have enough time to learn how to use the system hence reducing the costs incurred on training on how to use the system (Williams, 2005).

(B) Development of a database that coordinates the business activities and the security within the organization

Business activities and the security of the organization should be coordinated to reduce chances of losses that may be caused as a result of theft by company’s employees or its potential customers. The coordination of these two activities will also reduce the threat of terrorist activities to the organization. This will ensure that the security of all individuals dealing with the company is guaranteed and thus enhancing the chances of the company’s growth (Katalien, & Pieter, 2013).

(C) Training of staff on the usability of the newly developed system

Training of staff on how to use the newly developed system prepares them to accept change instead of resisting it. Training will also improve service delivery to customers because transactions will be executed on a timely basis and according to customers needs and specifications. This will end up giving the company a competitive advantage over its competitors as a result of efficient delivery of services.

(D) Ensuring that the company’s security control system is connected to the homeland security

While the company has the mandate ensuring that it has maximized its internal security control system, the homeland security agencies are more professional in the area and thus their impact in the enhancement of security is paramount (Francesco, Robbert, & Francesco, 2013). This projects target to control a system that connects the company’s security control system to the homeland security so that data sharing on security matters can be faster, intelligent and uncompromised.

(E) To come up with a project whose benefits outweighs the cost of project development and implementation

While development of a surveillance system is a vital step in the company’s strategic growth, the opportunity cost of the system is a prime consideration in measurement of the utility of the project. The benefits include; the reduced risk of theft and other security issues, the increment in production in the company, the reduction of the cost of supervision within the company and increased investment by third parties due to the increased confidence in the management among other direct and indirect benefits (Francesco, Robbert, & Francesco, 2013).

Table containing the generic resources, people, equipment, and materials needed to undertake the project.