KATE

Executive summary

Executive summary

The management at ABC Company has tasked the ICT department to come up with a surveillance system that is aimed raising the level of internal security in the company. As the ICT department’s system analyst, I have to develop a work plan that will oversee the project from the first to the last stage. This paper outlines the vital steps in the project, the proposed budget for the projectproject, the deliverables and the measurements for the success of the project (Williams, 2005). The aim of the paper is to justify the viability of the project in meeting the specific needs of the company.

The administration of ABC Company has burdened the ICT department to research and formulate a surveillance system which is targeted to raise the level of internal security of the company. In my capacity as the ICT department’s system analyst, I am bound to come up with the work plan which will act as a guide to the project from the initial stages to its completion. This paper bring out the important steps in the foresaid project, the proposed budget for the project as well as the deliverables together with the measurements for the project to go through successfully (Williams, 2005). The purpose of this paper is to validate and substantiate the feasibility of the project in the meeting the specifications of the company and its ability to meet the needs of the company.

Recommend a project portfolio management method for your selected project.

Recommend a project portfolio management method for your selected project.

For purpose of this project, the applied project management method shall be pipeline management. Pipeline management method includes identification of a capital investment project and coming up with measurable deliverables which are to be met by the project. The application of company’s resources is both time based and objective based. In this project, the time frame is within the 12 months of developing the surveillance system, 2 months of pilot phase, 4 months of change over and 3 months of performance measurement (John, 2013).

The project management method that shall best suit the purpose of the project at hand is the pipeline management. This methodology involves the identification of a capital investment project and putting forth measureable deliverables that ought to be met by the project. More still, The application of company’s resources is both time based and objective based. In the project at hand, the span is limited to 12 months of developing the surveillance system, 2 months of pilot phase, 4 months of change over and 3 months of performance measurement (John, 2013).

Type of problem

Type of problem

Two main problems are to be solved by the development of the surveillance system; first, the company seeks to intensify internal security especially considering the high rate of crime and terrorism activity, and secondly, the system shall be used as a tool in internal controls and inspection program (Katalien, & Pieter, 2013). These two areas have been a challenge in the company especially the latter which has been affecting the production in the company. Installation of surveillance systems has been advocated for by the federal government in all corporations to ensure that a comprehensive approach to homeland security and international security.

The major areas of concern which will be addressed once the surveillance system is implemented are the intensification of the internal security, bearing in mind that the crime rates are in the increase as well as terrorism activities and the second the system will find its application in internal controls and inspection programs (Katalien, & Peter, 2013). The two areas for a long time have been a problem facing the company particularly the later which has seen the company’s production dwindling. As thus, the installation of a surveillance systems is highly recommended by the federal government in all the corporate intuitions to make sure an extensive approach to not only homeland security, but also international security

Requirements

Requirements

Below are the requirements for the project

Following are the specifications of the project to be developed.

• A camera surveillance plan which shows the locations where the cameras shall be located throughout the company’s premises

• A camera surveillance plan. This is to show the positions throughout the company’s business.

• Local area network which shall help the company to internetwork all the cameras and other gadgets within the organizationorganization.

• Access to an internet such that all the cameras and other gadgets within the organization can be inter-networked- A local area internet is recommended for this purpose as it allows the use of Ethernet cable connection to the electrical appliances.

• Enough cameras to be fitted in all the locations noted above (John, 2013)

• Cameras- adequate in number to be fixed to all the locations within the company’s premise as specified there before( John,2013)

• A database management system which saves the data that is captured by the cameras.

• A system that shall be storing the data which is streamed in by the camera- a database management system is recommended for this purpose.

• A remote server from where the cameras can be viewed

• A network topology that has a central location with a remote server to enhance the viewing of cameras.

• Wide area network to connect the surveillance cameras with the homeland security department or security firm (Daniels, 2014).

• Connection to a Wide Area Network (WAN) so that the surveillance cameras are connected with the homeland security firm (Daniels, 2014).

• A customized program which is used to capture data from the surveillance cameras, view selected data, store data in the database, among other artificial intelligence functions

• An over the counter program(Tailored/customized) that will be utilized in the capture of data from the surveillance cameras, viewing selected data, storage of data in a database besides other Artificial Intelligence(AI) functions

• Data connection cables used for the interconnection of the cameras with the remote computer (Williams, 2005).

• Components of internet connectivity establishment. For instance, data connection cables used for interconnection to the cameras with the remote computer (Williams, 2005).

• Back-up storage preferably a internet based virtual memory

• Countermeasures against data lose such as back-up storage especially an internet based virtual memory.

• System developer

• Skilled individuals within the discipline of information and technology such as System developer and database designers.

• System Management staff

• Technical staff that will be tasked with System Management

• Installation space within the company’s premises

• Adequate space within the business organization to allow installation.

• Piping system for the connections

• Piping system for the connections that will be employed in system management.

Proposed business problem solutions

Proposed business problem solutions

At the end of the project, the following business solutions shall be attained

After the completion of the system development and its actual implementation, the company will have gotten mitigation to the various business problems earlier explored. The solutions are as outlined below.

• Development of a program that helps in identification of potential damage to the premises, properties and the persons within the company by tracking the movements of all the persons within the company’s premises (John, 2013)

• Potential damages to the premises, property and the employees within the company will be minimized as the developed program will be tracking the movements of all the people within and around the company’s premises (John, 2013)

• Development of a program that shows the activities of the employees within the organization with an aim of measuring the individual production of the employees. This will help in ensuring optimum individual production for the employees

• Establishment of a program that will be keeping track of all the activities of the employees within the organization with the key concern being establishing the production of employees. This will lead to each employee trying to optimize his productivity rate thus a rise in the production capacity.

• Creating a network that connects the company’s security control with the homeland securitysecurity. This will help the company to access faster assistance from the department of homeland security should there be a security alert.

• Beefing up of security. The network creation will connect the company’s security with the homeland security. This will facilitate the access of security assistance from homeland security by the company in the event of a security alarm. .

• Reduction of the cost of inspection. The system developed at the end of this project will help in reducing the number of professional inspectors that are required in the production department of the company (Katalien, & Pieter, 2013).

• Cost reduction in key areas such as the inspection fee since the number of inspection professionals required in the production department of the company will significantly be reduced in number once the system developed comes into operation. (Katalien, & Pieter, 2013).

• The system that shall be developed at the end of the project shall help the company to reduce the losses that are related to poor surveillance like theft of property by company personnel, and, looses from acts of crime and terrorism.

• Reduction of losses related to poor surveillance that leads to theft of property by company personnel, crime and terrorism activities once the system is developed in the long-run. The profits on the other hand will be maximized.

• The company shall have reduced eventual liability in case such a foreseen crime occurs due to negligence.

• The business premise will reduce eventual liability in the event of unforeseen crimes that result from negligence.

State the vision and the goal of the project.

State the vision and the goal of the project.

Vision of the project

Vision of the project

The vision of the project is to ensure that ABC Company has a robust security and surveillance system that helps in attaining the company’s profit maximization goals and in ensuring that the company attains international risk management status.

The goals of the projects are

The vision of the project is to enhance the beefing up of the security of ABC Company .Besides, The surveillance system will be geared to nothing else but will help in attaining the company’s profit maximization goals and in making sure that the company attains international risk management status.

• To ensure that within 21 months, the company has been able to come up with a robust surveillance system

The goals of the projects are

• To ensure that the capital that is allocated to the project is utilized optimally

• To ascertain that within a span of 21 months, the company has been able to establish a robust surveillance system.

• To ensure that all the surveillance related risks that the company faces have been dealt with comprehensively (Francesco, Robbert, & Francesco, 2013).

• To spearhead optimal utilization of capital allotted to the project development process.

Five (5) major deliverables of the project

• To ensure a comprehensive coverage and dealing of all the surveillance related risks that the company faces (Francesco, Robbert, & Francesco, 2013).

(A)Development of a surveillance system within the given time limit :

Five (5) major deliverables of the project

The surveillance system should be installed within the required time limit. This will assist the company to cut down on costs caused as a result of delays like payment made to those involved in its installation. The company’s staff will also have enough time to learn how to use the system hence reducing the costs incurred on training on how to use the system (Williams, 2005).

(A) Development of a surveillance system within the given time limit :

(B) Development of a database that coordinates the business activities and the security within the organization

The surveillance system ought to be put in place within the required time limit. This will enable the company reduce on costs that result from delays suck as payment made to the technicians involved in the installation process. In spite of that, the company’s staff will have substantial time to learn how to use the system hence cutting down on the costs incurred on training on how to use the system (Williams, 2005).

Business activities and the security of the organization should be coordinated to reduce chances of losses that may be caused as a result of theft by company’s employees or its potential customers. The coordination of these two activities will also reduce the threat of terrorist activities to the organization. This will ensure that the security of all individuals dealing with the company is guaranteed and thus enhancing the chances of the company’s growth (Katalien, & Pieter, 2013).

(B) Development of a database that coordinates the business activities and the security within the organization

Business activities and the security of the organization should be well connected to minimize chances of losses that may be caused due of theft by company’s employees as well as its potential customers. In addition, the coordination of the two activities will bring down the threat of terrorist activities to the organization- this will make sure that the security of all individuals dealing with the company is assured and thus improving the chances of the company’s expansion (Katalien, & Pieter, 2013).

(C) Training of staff on the usability of the newly developed system

(C) Training of staff on the usability of the newly developed system

Training of staff on how to use the newly developed system prepares them to accept change instead of resisting it. Training will also improve service delivery to customers because transactions will be executed on a timely basis and according to customers needs and specifications. This will end up giving the company a competitive advantage over its competitors as a result of efficient delivery of services.

Training of staff on the utilization of the newly developed system prepares them to induce change at the same time reducing chances of resistance. Also, the training will boost service delivery to customers as transactions will be executed on a timely basis and I accordance to customers’ needs and specifications. This will end up giving the company a competitive advantage over its worthy competitors- thanks to the improved delivery of services.

(D) Ensuring that the company’s security control system is connected to the homeland security

(D) Ensuring that the company’s security control system is connected to the homeland security

While the company has the mandate ensuring that it has maximized its internal security control system, the homeland security agencies are more professional in the area and thus their impact in the enhancement of security is paramount (Francesco, Robbert, & Francesco, 2013). This projects target to control a system that connects the company’s security control system to the homeland securitysecurity so that data sharing on security matters can be faster, intelligent and uncompromised.

Whereas the company has the sole responsibility of maintaining and maximizing its internal security control system, the homeland security agencies are more professional in the area and thus their overall effect in the enhancement of security is very important (Francesco, Robbert, & Francesco, 2013). This projects aims to control a system that connects the company’s security control system to the homeland security so that data sharing on security matters can be swift, intellectual as well as uncompromised.

(E) To come up with a project whose benefits outweighs the cost of project development and implementation

(E) To come up with a project whose benefits outweighs the cost of project development and implementation

While development of a surveillance system is a vital step in the company’s strategic growth, the opportunity cost of the system is a prime consideration in measurement of the utility of the project. The benefits include; the reduced risk of theft and other security issues, the increment in production in the company, the reduction of the cost of supervision within the company and increased investment by third parties due to the increased confidence in the management among other direct and indirect benefits (Francesco, Robbert, & Francesco, 2013).

Whereas development of a surveillance system is an important step in the company’s premeditated growth, the opportunity cost of the system is a major consideration in the overall determination of utility of the project. The doles are as follows; the reduced chances of theft and other security concerns, the increment in the overall productive capacity of the company, a reduction of the supervision cost within the company and increased investment by third parties as a result of the increased confidence in the management besides other direct not forgetting indirect benefits (Francesco, Robbert, & Francesco, 2013).

Table containing the generic resources, people, equipment, and materials needed to undertake the project.

Table containing the generic resources, people, equipment, and materials needed to undertake the project.

The following table shows the utilization of generic resources, people equipment and materials in the different activities within the project

Following is a table denoting the utilization of the generic resources, human resource, and equipment together with materials in different acts within the project.

Determine the key success criteria for your project

Determine the key success criteria for your project

The success criteria for the project shall be based on the ability to achieve the projected deliverables of the project. Some of these shall include;

Successful completion of the project purely lies on the ability to achieve the projected deliverables of the project. These incorporate the following determinants.

• The completion of the project within the time limit of 21 months (John, 2013)

• Completion of the project development within the limited span period of 21 (John, 2013)

• Ability of the system to send real-time signals to various destinations including; the remote computer, the database and the homeland security systems.

• Capability of the system to send real-time signals to various destinations such as the remote computer, the database and the homeland security systems.

• Ability of the system developed to reduce the cost of production supervision and increasing the rate of staff performance in the organization (Williams, 2005)

• If the system developed will reduce the cost of production supervision and at the same time increase the rate of staff performance in the organization (Williams, 2005)

• The security of the system from external and malicious interference and lack of system redundancy.

• Security concerns such as safeguarding the system from external and malicious interference and lack of system redundancy.

Recommendations

Recommendations

The company shall require ensuring that the system that has been developed has been updated from time to time. I recommend that a system appraisal shall be carried out every two years to ensure that the developments in the field of Information technology and Camera Surveillance have been adopted and updated. Staff training to effect these changes shall also be required in the same time duration (Katalien, & Pieter, 2013).

During the implementation phase cycle of the system development, the company is required to ascertain that the system that has been developed is update regularly. I recommend that a system appraisal shall be conducted fortnightly to ensure that the developments in the field of Information technology and Camera Surveillance have been adopted and up to date. To crown it all, staff training for the implementation these changes is too a necessary requirement during the same time span. (Katalien, & Pieter, 2013).