PROJ600 Project Charter

Project Name

Project Number

001

Project Manager

Prioritization

1

Owner(s)

City of Wilmington

Start Date:

9/30/2013

Scheduled Completion Date:

9/26/2014

Mission/ purpose

Breast Cancer is a growing concern in the United States for both men and women and is on the rise. By building an on-road, mobile breast cancer screening laboratory individuals’ who lack the ability or funding to get properly screened for the disease will now have the ability to do so. We must address this growing health care concern in this area as they currently have no mobile screening laboratory. Together We Can End Cancer, and create a world with more birthdays” (cancer.org).

SOW

The Project will create an opportunity for all males and females to have accessibility to breast examinations without worry of cost or transportation. The On-Road Mobile Breast Screening Laboratory will require a vehicle capable for performing onsite cancer screenings. This vehicle must have: male/female restrooms, dressing/undressing rooms, a doctor’s office, a screening area, be HIPAA compliant, a reception area, and backup power. In addition we must provide the procurement and installation of state of the art cancer screening equipment, refurbishment of the vehicle and ensuring the vehicle meets state requirements for on road use, and training of the vehicle’s staff.

Through City Funding of $3.5 million dollars we plan to carry out the project in 8-12 months with key milestone and completion dates. The funding will allow us to create a mobile easy to use and operate by the city and travel safely on the streets. In case of emergency the vehicle will have back up power in case of a power loss. The Training of the staff will include training of all individuals, training on all pieces of equipment, and testing of their knowledge to ensure they have the capabilities to carry out their duties.

Objectives

The object of this project is to build a mobile breast cancer screening laboratory for the city of Wilmington to promote breast cancer awareness and provide breast cancer screening to men and women throughout the city. Project milestones associated with this project are as follows:

· Design and build a mobile breast cancer screen laboratory

· Develop high level specifications and drawings for the construction of the vehicle

· Procurement and installation of state of the art cancer screening equipment

· Refurbish the vehicle and ensuring it meets states requirements for on the road use.

· Train the vehicle’s staff

· Complete project within budget limits of $3.5 million dollars

· Complete project in 8 to 12 months

Business Need

Breast cancer is a growing concern in the United States among men and women, and is predicted to have a continuous rise. Building a mobile breast cancer screening laboratory, will give the city of Wilmington the ability to reach out to the communities and raise awareness of breast cancer, and provide the men and women who can not afford to get properly tested the ability to receive proper breast cancer screenings.

Project Manager & Stakeholders

Who will lead this project? Who are the major stakeholders?

Milestones

Budget

The Rough Order of Magnitude Cost (ROM) for this project is between $ 2.7 Million minimum and $3.5 Million dollars maximum. The estimation analysis was completed considering the project must be finished successfully within a maximum of twelve months. The Estimation Cost Analysis at the early stage of the project has been prepared with the opinion of experts, consultants, and cost research from similar projects in the market.

Three probable cost scenarios were considered for the main deliverables of this project as follows:

R O M - Mobile Breast Cancer Project

Stage Optimistic Cost Most likely cost Pessimistic cost

1.Equipment 1,850,000 2,100,000 2,420,000

2.Vehicle and 460,000 530,000 588,000

Refurbishment

3.Designing 50,000 58,000 62,000

4.Installation 200,000 230,000 260,000

5.Training 140,00 165,000 170,000

Total cost $ 2,700.000 $ 3,083,000 $3,500,000

The actual budget will be refined during the actual planning stage of the project when more specific activities are defined, but it must not exceed the Rough of Magnitude Pessimistic Cost of $3,500,000.

User Acceptance Criteria/Quality

The minimum success criteria for this project are the following:

· The project must be performed in twelve months at most.

· The cost of the project must not exceed 3.5 million dollars.

· Equipment installed in the mobile unit, must match with the latest screening instruments available in the market.

· Vehicle to be used for the mobile unit must be new brand.

· Vehicle must be capable for performing onsite cancer screenings.

· Vehicle must meets state requirements for on road use.

· The vehicle must have back up power in case of power lost.

· Training for the new staff on all individual pieces of equipment, must be provided as part of the project.

Major Risks

When creating a mobile and screening unit for such a precious cause we must look at the risks involved and develop a plan to mitigate these risks from occurring. Due to the nature of the project we want to carry out the plan as desired for the City of Wilmington to assist in addressing the rising health concern of cancer. Due to the nature of the project we also understand that the equipment will have high prices and some tasks could take longer than expected. With proper research and planning we intend to mitigate the risks below and work as a team and community to have less cancer and more birthdays!

ID

Risk

Likelihood (High/Med/ Low)

Impact (High/Med/ Low)

Prevention

1.0

Over Budget

Med

High

The budget we have is sufficient however we must be cautious and allow a contingency budget as it has been requested to have all new materials and also have additional regulations and standards we must abide by.

2.0

Over Schedule

Med

Med

Getting proper inspections could take additional time, by scheduling these in advance and allowing ourselves enough time in areas needed we should stay within our timeframe

3.0

Meeting HIPPA Regulations

Low

High

Ensure we are properly educated on HIPPA Compliance and that team is properly trained to carry out, also get inspections to ensure we meet HIPPA Regulations

4.0

Quality of Work

Low

High

Risk that quality of work performed by subcontractors is not good quality, will ensure each contractor signs contract that they are paid on performance and quality of work.

5.0

Not Meeting up to Expectations

Med

Med

Due to our funding constraints we may have to evaluate what can and cannot be implemented and if it is feasible. Although we want to provide our customers with exactly what they ask for we must also be realistic, we will communicate this with them as we go in the project.

6.0

Does not meet State Requirements

Low

High

By researching State Requirements of Delaware we will ensure this risk does not arise and that we are in compliance with State Regulations

7.0

Unable to find qualified staff

Low

High

Staff Members are a crucial part in carrying out the final project. By beginning the search early we will ensure we have a great staff lined up for the Mobile.

8.0

Insufficient Training

Low

High

Training will include training of the staff as well as detailed training on all equipment. Each employee will be tested of their knowledge to ensure their capability of carrying out their duties.

KEY STAKEHOLDERS

Project manager authority level

Project Core Team:

Subject Matter Experts (SME) (Include company & channel designations if applicable)

APPROVALS

Type Name

Signature

Date

Project Manager Approval:

Customer/Sponsor Approval: