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project_kickstart_create_a_winning_presentation_project.xlsSheet1
| Project KickStart - Create a Winning Presentation | ||||||||
| Note: this project plan was exported from Project KickStart directly to Excel. | ||||||||
| Project KickStart is an easy-to-use project management software for small and medium sized business projects. | ||||||||
| Quick Links | ||||||||
| 1. Download Free Trial | 3. Project KickStart Product Page | 5. Project KickStart Templates | ||||||
| 2. Buy Project KickStart | 4. Project KickStart Tour | 6. Contact Sales (800) 678-7008 | ||||||
| # | Tasks | Days | Start | Finish | % | Cost | Assignments | Notes |
| 1 | Plan | 11 | 3/29/09 | 4/12/09 | 100 | $2,850 | Created by Thomas Leech, www.winning-presentations.com. | |
| 2 | Determine requirements, guidelines, dictates, standard procedures | 1 | 3/29/09 | 3/29/09 | Speaker(s), Presentations advisor or coordinator, Marketing or project leader | For many presentations, "audiences" often state explicit instructions. | ||
| 3 | Find out the 5 W's (who, what, when, where, why) | 1 | 3/30/09 | 3/30/09 | Speaker(s), Presentations advisor or coordinator | |||
| 4 | Check available expertise that can help you | 1 | 4/2/09 | 4/2/09 | Presentations advisor or coordinator, Presentations coach or consultant (external), Speaker(s) | Take advantage of in-house expertise, right from the start. | ||
| 5 | Write out your general objective | 1 | 4/3/09 | 4/3/09 | Sell, tell, entertain, stir? | |||
| 6 | Write out the specific objective - the end product | 1 | 4/4/09 | 4/4/09 | A common deficiency. | |||
| 7 | List factors associated with meeting conditions that might influence presentation | 1 | 4/5/09 | 4/5/09 | e.g., time of day, competing activities, etc. | |||
| 8 | Identify and assess audience | 1 | 4/6/09 | 4/6/09 | Particularly pay attention to key decision makers | |||
| 9 | Develop your presentation strategy | 1 | 4/9/09 | 4/9/09 | Reviewers/critiquers | For example, how will you address the audience's major concerns? | ||
| 10 | Identify resources needed for each task and determine availability | 1 | 4/10/09 | 4/10/09 | ||||
| 11 | Set a realistic schedule | 1 | 4/11/09 | 4/11/09 | Speaker(s), Presentations advisor or coordinator, Graphics/audio-visual specialist, Marketing or project leader | Make sure the resources are there, plus get commitment from all involved. | ||
| 12 | Get colleague or management review before proceeding | 1 | 4/12/09 | 4/12/09 | Management or other decision makers, Reviewers/critiquers, Graphics/audio-visual specialist, Speaker(s), Presentations coach or consultant (external), Marketing or project leader, Presentations advisor or coordinator | This important step can ensure you're heading down the right road now, before you start spending time and money. | ||
| 13 | Organize | 9 | 4/13/09 | 4/25/09 | 90 | $3,365 | ||
| 14 | Check how requirements affect organization | 1 | 4/13/09 | 4/13/09 | 0 | $0.00 | Speaker(s), Presentations advisor or coordinator, Marketing or project leader | |
| 15 | Focus ideas and information | 1 | 4/16/09 | 4/16/09 | 0 | $0.00 | Brainstorm or mindmap here to produce a summary of your major points. Try to capture the essence of your story. Then, go into the details. | |
| 16 | Choose best topic order | 1 | 4/17/09 | 4/17/09 | Helpful are templates or "wizards" in graphics programs, e.g. Powerpoint. | |||
| 17 | Develop detailed outline | 1 | 4/18/09 | 4/18/09 | This is important! Don't get lazy about it! You can use graphics software or manual methods, but do it. An outline is the best tool for clarifying your ideas. | |||
| 18 | Assign times per section and speaker(s) | 1 | 4/19/09 | 4/19/09 | Management or other decision makers, Speaker(s), Presentations advisor or coordinator, Presentations coach or consultant (external) | |||
| 19 | Develop introduction to get audience on board and focused | 1 | 4/20/09 | 4/20/09 | Find a snappy hook to get their attention. | |||
| 20 | Develop summary to reiterate main points and ask for the order | 1 | 4/23/09 | 4/23/09 | Here's where that earlier summary chart is used. | |||
| 21 | Create story board integrating outline with visual aid support concepts | 1 | 4/24/09 | 4/24/09 | A particularly valuable exercise for message clarity and visual creativity. | |||
| 22 | Get management review of your organization | 1 | 4/25/09 | 4/25/09 | Reviewers/critiquers, Management or other decision makers, Presentations coach or consultant (external), Marketing or project leader, Presentations advisor or coordinator | Another important check point. | ||
| 23 | Support | 12 | 4/26/09 | 5/11/09 | 75 | $4,385 | ||
| 24 | Again check how requirements dictate support | 1 | 4/26/09 | 4/26/09 | Presentations advisor or coordinator, Speaker(s) | |||
| 25 | Add to your outline the examples you will use to illustrate, substantiate or liven up. | 1 | 4/27/09 | 4/27/09 | Key words are "for example." | |||
| 26 | Develop details of examples, stories, statistical support, etc. | 1 | 4/30/09 | 4/30/09 | May need to gather more information to make sure it's legit. | |||
| 27 | Consider what other forms of support can add value | 1 | 5/1/09 | 5/1/09 | Props, displays, hardware, video, multi-media, demos... | |||
| 28 | Make sure you know what your graphics production capability is | 1 | 5/2/09 | 5/2/09 | Especially if you're using outside resources. | |||
| 29 | Make a test run to ensure graphics quality and capability | 1 | 5/3/09 | 5/3/09 | This can keep you from a lot of re-work later. | |||
| 30 | Transform the concepts from your story board to complete graphics | 1 | 5/4/09 | 5/4/09 | Graphics/audio-visual specialist, Presentations advisor or coordinator, Presentations coach or consultant (external) | Put your right brain in gear to come up with some punchy, clear, convincing graphics. | ||
| 31 | Review/test visual aids | 1 | 5/7/09 | 5/7/09 | ||||
| 32 | Refine graphics to get best effectiveness | 1 | 5/8/09 | 5/8/09 | Graphics/audio-visual specialist, Speaker(s), Presentations advisor or coordinator | |||
| 33 | Now complete your delivery script | 1 | 5/9/09 | 5/9/09 | Match oral to visual. | |||
| 34 | Develop backup charts and plan | 1 | 5/10/09 | 5/10/09 | Just in case | |||
| 35 | Meet printing deadlines | 1 | 5/11/09 | 5/11/09 | Graphics/audio-visual specialist | |||
| 36 | Stage | 11 | 5/14/09 | 5/28/09 | 45 | $1,250 | Operations; Arrangements; Rehearsals. | |
| 37 | Again determine what the requirements call for | 1 | 5/14/09 | 5/14/09 | Presentations advisor or coordinator, Speaker(s) | |||
| 38 | Track and control costs and schedule to ensure you're staying on course | 1 | 5/15/09 | 5/15/09 | Presentations advisor or coordinator | You should be checking this all along. | ||
| 39 | Check out the meeting facility | 1 | 5/16/09 | 5/16/09 | Graphics/audio-visual specialist | |||
| 40 | Identify and list in detail all staging requirements | 1 | 5/17/09 | 5/17/09 | Presentations advisor or coordinator, Graphics/audio-visual specialist | "The devil's in the details." | ||
| 41 | Verify all audio-visual equipment will be available and working | 1 | 5/18/09 | 5/18/09 | Graphics/audio-visual specialist | You've been warned. | ||
| 42 | Make sure all presenters know how to use a/v equipment correctly | 1 | 5/21/09 | 5/21/09 | Like how to turn on the projector. | |||
| 43 | Prepare for rehearsals | 1 | 5/22/09 | 5/22/09 | Presentations advisor or coordinator | Rehearsals can be big time-wasters. | ||
| 44 | Practice, practice, practice, each time getting helpful feedback and improving | 1 | 5/23/09 | 5/23/09 | Reviewers/critiquers, Presentations advisor or coordinator, Management or other decision makers, Marketing or project leader, Presentations coach or consultant (external), Graphics/audio-visual specialist | Yet how many people skip this step, to their regret, and the audience's. | ||
| 45 | Use video and speaker coaching to polish your performance | 1 | 5/24/09 | 5/24/09 | Presentations advisor or coordinator, Presentations coach or consultant (external) | Video doesn't lie. | ||
| 46 | Test all parts of the presentation | 1 | 5/25/09 | 5/25/09 | e.g., audience questions and answers. | |||
| 47 | Arrive at the meeting room enough in advance to check it out on-site | 1 | 5/28/09 | 5/28/09 | Isn't most of this common sense? | |||
| 48 | Deliver | 5 | 5/29/09 | 6/4/09 | 35 | $1,250 | ||
| 49 | Make sure your wardrobe and appearance are appropriate for the meeting | 1 | 5/29/09 | 5/29/09 | ||||
| 50 | Get mentally prepared | 1 | 5/30/09 | 5/30/09 | Visualize a successful meeting in detail. | |||
| 51 | Deliver with energy, conviction, credibility, personality. | 1 | 5/31/09 | 5/31/09 | Do not read. And talk to audience, not screen. | |||
| 52 | Respond to your audience | 1 | 6/1/09 | 6/1/09 | This may be what decides success. | |||
| 53 | Track the time and meet your target | 1 | 6/4/09 | 6/4/09 | And it's o.k. to end early, if you've done the job. | |||
| 54 | Follow-up | 4 | 6/5/09 | 6/8/09 | 20 | $965 | ||
| 55 | Do a personal or team de-briefing about how the presentation went | 1 | 6/5/09 | 6/5/09 | Speaker(s), Presentations advisor or coordinator, Marketing or project leader, Presentations coach or consultant (external) | |||
| 56 | Assign action items and make sure they get completed | 1 | 6/6/09 | 6/6/09 | Speaker(s), Marketing or project leader | Critical - it ain't over til... | ||
| 57 | Apply lessons-learned to future presentations | 1 | 6/7/09 | 6/7/09 | Speaker(s), Presentations advisor or coordinator, Graphics/audio-visual specialist, Marketing or project leader | Learn from your hits and misses. | ||
| 58 | Make a commitment to sharpen your presentation skills to be better able to advance cause and career | 1 | 6/8/09 | 6/8/09 | Speaker(s) | Join Toastmasters, buy a good presentations book, speak more often. Copyright 1997-2009 by Thomas Leech. Used by permission. You may use this for planning your own presentations. But, if used for training, you must retain the copyright notice and authorship attribution. | ||
| Next Steps | ||||||||
| 1. Download Free Trial | 3. Project KickStart Product Page | 5. Project KickStart Templates | ||||||
| 2. Buy Project KickStart | 4. Project KickStart Tour | 6. Contact Sales (800) 678-7008 |
&L&8&D, &F&C&"Arial,Bold"Free Trial available at
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