I need to make this resume reflect managerial skills

Executive Assistant/Office Manager

Duties, Accomplishments and Related Skills:

Facilitates and expedites strategic organizational goals. Updated files and personnel information for all incoming contractors and government workers assigned to the Data Center. Key player in the development of several new plans and processes to streamline the changing program guidelines. Prepare agendas, minutes, and track action items from various meetings. Schedules meetings/briefings with outside contractors on a daily basis using MS Outlook. This includes gathering all required documentation from the various divisions’ computer-based portals in preparation for any required briefs. Act as the point of contact for ITSO for contractor support to provide management with detail information to make critical management decisions. Provide technical revisions of written material i.e. Statements of Work’s (SOW) for large procurement actions. Responsible for maintaining records database for the Data Center Migration Program. System owner of the division distribution list. Coordinated travel arrangements for senior staff personnel and ensured all financial matters were handled in a timely manner. Serves as COR on multiple contracts such as Fixed price and Blanket purchase agreements. Serves as liaison with vendors and the Government. Approving official in the remedy tool for all procurement requests for the division. Make procurement purchases on Government issued credit card.

Staff Assistant

Duties, Accomplishments and Related Skills:

Provided managerial, administrative and analytical support to the Under Secretary's office. Performed as liaison and confidential assistant. Handled all communications written and in person. Communicated with colleagues and all levels including high ranking officials of Transportation; other Government agencies and private industry to gather and analyze information about scheduling, special projects and interests. Managed meetings, conferences and speaking engagements. Prepared and provided background reference and guidance materials related to a myriad of subject matters. Prepared agendas and attended meetings while taking notes. Reviewed incoming correspondence requiring immediate attention and responded accordingly. Assigned workloads to appropriate staff members based on specific areas and followed up to assure that commitments were fulfilled. Kept abreast of extreme imperative matters for attention as well as updated the data based tracking system. Acted on action correspondence. Kept the Under Secretary's office apprised of the status of correspondence when deadlines were approaching. Provided pertinent information to the White House for our office to obtain clearances for relative matters. Prepared travel authorizations and vouchers for accommodation for both national and international trips and maintained accurate and readily available records. Managed the Government credit card and made purchases as needed. Prepared purchase requests for new and reoccurring contracts in Prism.

Support Staff Assistant

Duties, Accomplishments and Related Skills:

Support Staff Team, in the Office of Human Resources, Provided analytical, administrative and confidential support to Presidentially appointed Judges and Special Trial Judges at the United States Tax Court. Communicated with all levels within and outside of the Court. Served as liaison between the general public, Internal Revenue Service and the Judges. Scheduled and conducted conference calls, meetings and appointments. Screened all callers and visitors. Initiated and conducted action on correspondence and legal files. Drafted and finalized letters and orders. Gathered and verified pertinent information for purpose of research from financial reports, exhibits and transcripts. Researched facts and findings for orders and opinions for approval/signature of the Judge. Managed a shared calendar reminding the Judges of commitments. Processed travel accommodations for trial sessions. Served as point of contact for case relations, conferences and functions. Also, worked in the Office of Human Resources: handled applicants' resumes by the appropriate job announcement. Managed applicant email account and responded and contacted all applicants. Composed rejection letters as well as processed forms. Generated employee information packets for new hires.

Editorial Clerk

Duties, Accomplishments and Related Skills:

Editorial Clerk, in the office of the Reporter of Decisions. Managed an electronic database for scheduling of the Court's daily opinions. Created letters and memoranda for the attorneys' approval for circulation throughout the Court. Prioritized incoming correspondence and ensured that monthly deadlines were met. Maintained detailed electronic indices and created charts when needed. Ensured the correct grammar, style and font of the opinions/reports, letters and a daily distribution list for circulation. Screened callers and visitors; answered questions and referred complex and technical questions to the appropriate staff. Prepared time and attendance for the office.

Member of the COR Council

CPR – Certified

Notary Public -

Volunteer - Capital Hospice/Women's Shelters

Toastmasters – Member