Acc 340 Analysis
joanar
accountigcyclepresentation.pptxIntegrated Accounting Cycle
ACC/340 Accounting Information System I
Riordan Manufacturing
Production of plastics
Different facilities
Software
Its products include plastic beverage containers produced at its plant in Albany, Georgia, custom plastic parts produced at its plant in Pontiac, Michigan, and plastic fan parts produced at its facilities in Hangzhou, China. The company's research and development is done at the corporate headquarters in San Jose. Riordan's major customers are automotive parts manufacturers, aircraft manufacturers, the Department of Defense, beverage makers and bottlers, and appliance manufacturers. San Jose has a license for a fully integrated Windows based ERP manufacturing, distribution and financial management software application specifically designed for plastics processors and process and assembly manufacturers.
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Payroll Cycle
During the planning phase, participants are helpful in developing the payroll cycle and deciding how tasks are assigned to users. During the analysis phase, participants’ input is important in reviewing business requirements to ensure that the changes are needed, timely, and fit within the budget. During the design phase, the role of participants is to ensure that the system structure is a good fit for their needs. Participants are more of quality control analysts during this stage of the payroll cycle project.
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Paycheck
Manager approval
Employee Portal
Time Sheet
HR approval
Payroll
Process
Payroll System Factors
Internal Environment
External Environment
Participants’ primary role during maintenance phase is to report challenges experienced while using the payroll system and to make suggestions of possible improvements.
Participants must also identify and make provisions for factors that could hinder the payroll system from succeeding. Two factors that could negatively impact the success of the new payroll cycle are internal and external environments. “External environmental factors such as governmental regulations may affect the way Riordan Manufacturing does formulates new strategies. Internal factors that are generated by the business are new technologies, centralizing or decentralizing, entering new markets, and adding or dropping products, etc.,” (Snyder & Cox, 1985, pg. 67). Other factors could be misunderstanding requirements, skipping one of the SDLC phases, and poor management of the project.
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Participants in the SDLC
New System Design Team
Implementation Team
Steering Committee
In the design stage the specific requirements for payroll functions are created. In this phase the detailed processes of the payroll staff tasks is designed from the imputing of information to the output of information and for several other processes that the department is required to perform.
Implementing a new system is the final phase of the SDLC. This phase involves training staff on how to use the new system, providing follow-up training sessions if necessary, and providing user manuals for frequently asked questions or for simple troubleshooting needs. The new system will need continuous monitoring to correct minor issues and any future updating in order for the payroll department to continue to function at an optimum level.
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Hardware and Software
Both the Internet and intranet use similar communication protocols (as TCP/IP) and offer many of the same functional features like e-mail and bulletin boards. One main difference is that an intranet is an internal and private system," (encyclopedia.com). The Internet will allow visitors to view the company's history, the products it manufactures or services offered, and the media or press releases. The Internet will also allow visitors of the website to apply for opening positions, marketing information, and customer support.
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Analysis of Changes
Accounts Receivable Turnover
The Return on Assets ratio
Improved Communication
Reduced Data Entry
The implementation of an ERP system at Riordan’s will help improve communication, make accessing and transferring information more cohesive and comprehensive. Between the different accounting cycles. The new system will also reduce data entry which reduces accounting errors. Implementing a new system is the final phase of the SDLC. This phase involves training staff on how to use the new system, providing follow-up training sessions if necessary, and providing user manuals for frequently asked questions or for simple troubleshooting needs. The new system will need continuous monitoring to correct minor issues and any future updating in order for the payroll department to continue to function at an optimum level.
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How changes will Improve Measurement and Control
Riordan Manufactory Department
Implementing changes on Timecard
Security System
New Software System
The payroll department at Riordan Manufactures has set up a unique control for their employees, not only will this serve as a security system but also to provide accurate information for their timecards. With the newly equipped software, recognition will allow the employee to sign in to their station when the system recognizes their fingerprint. This electronic feature eliminates employees from signing each other in or out. At the end of the week the system will automatically calculate the time worked and send a report to the payroll clerk to review for accuracy. Once complete the payroll manager signs off and Paychecks can be issued. The purpose of this control is to prevent errors in payroll.
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Conclusion
Hardware and Software
Payroll Cycle
Payroll Factors
Participants in the SDLC
Analysis of Changes
In conclusion, we discussed the hardware and software that staff will be provided to staff as Riordan Manufacturing integrates their payroll cycle into an automated system. The discussion covered such aspects of workstation configurations, network connection and servers. Included in the discussion is which staff will be granted access to the payroll information, the controls that will be in place, reports that will be generated, and concludes with the information that will be made available through the corporate intranet or Internet.
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Reference
Bagranoff, N.A., Simkin, M.G., and Strand, C.S. (2008). Core concepts of accounting information systems (10th ed.). New York, NY: John Wiley and Sons
Valacich, J.S., George, J.F., and Hoffer, J.A. (2012). Essentials of systems analysis and design (5th ed.). Upper Saddle River, NJ: Pearson Education
