For "RoundTheClockWriter"
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project_management_charter_powerpoint.pptxProject Title Galaxy Industries-Project Management Office Implementation Project Working Title: Galaxy PMO Proponent Secretariat: Mr. Smith, CEO Proponent Agency: Galaxy Industries Points of Contact Project Sponsor: Mr. Smith, CEO Galaxy Ind (916)555-5554 Program Manager: Mr. Brown, CIO Galaxy Ind (916)554-4532 Project Manager: Mr. Beausoleil, PMP PMC (916)443-4434 Customer User: Mrs. White Galaxy Ind. (916)442-9876
Executive Summary: The PMO main objective is to standardize and introduce economies of repetition in the execution of projects.
Purpose: Establish a PMO for Galaxy.
| Commonwealth or Agency Strategic Plan – Initiative or Critical Issue | Project Business Objectives |
| Development of PMO | Methodic approach to identifying and resolving problems in business processes as identified in the Business Problem statement. |
| Project Management Intranet Site | Provide a means for employees to stay well informed regarding the status of project information. Intranet will include: Progress, Problems, Risks and any Outstanding Issues. |
Project Business Objectives
A Project Management Office (PMO) is a group or department within an enterprise that defines and maintains standards for project management. The PMO main objective is to standardize and introduce economies of repetition in the execution of projects. The PMO is the source of documentation, guidance and metrics on the practice of project management and execution.
Project purpose: The purpose of this project is to establish a PMO for Galaxy. Currently the company is not being very proficient in the current projects they have established and most importantly the project managers on staff are not properly trained or certified. Therefore they do not have the skills to make sure all the areas required to start, manage, and complete the projects are being taken care of. Also the project managers are not centrally located so they can collaborate on issues.
Business Problem
Galaxy Industries has grown because of the recent increase in International sales instead of only US Sales as in the past. The growth rate and subsequent staffing has led to performance problems in several areas of the business process:
-Inability to process orders within 24 hours.
-Rising transportation costs because of increasing cost of fuel.
-Inadequate employee training.
-Greater demand for internal IT services related to the website, sales, financial reporting, and warehousing/shipping.
-Inability to keep up with changing IT trends.
The Aim of this project is to:
-Relocate the 3 project managers so they are centrally located.
-Have the three project managers become PMP certified
-Install a software suite to manage projects.
-Install an IS Intranet so that members of Galaxy Industries will have access to project reports.
-Change the project management methodologies so that they are in line with PMI Global standards (http://www.pmi.org/PMBOK-Guide-and-Standards.aspx
-Transition the company from legacy Project management methodologies to the Project Management Office.
2
Project Scope
Our project has the following objectives and requirements:
-Training and test vouchers for three project managers to achieve their Project Management Professional (PMP) certification
-Analyze available options for office space and requirements to convert the space for functionality, co-locating three project manager
-Obtain or create Information Technology (IT) solutions for project management functions
-Create formal project management methodology that outlines policies and procedures
-Create a schedule and prioritize the objectives outlining clear deliverables for the client
-Establish conservative compensation packages for the project managers
Project considerations and restrictions
-Ensure the project maintains effective levels of progress
Avoid project stalls and pitfalls
-Ensure the project remains within the budgeted allotment
-Create a consistent schedule for meetings to keep projects on task and effective
Training and test vouchers for three project managers to achieve their Project Management Professional (PMP) certification
PMP boot camp location, times and costs
Testing location, times and costs
Analyze available options for office space and requirements to convert the space for functionality, co-locating three project manager
Acquire and provide logistics for the new office space (phones, computer equipment, office furniture, power, utilities, etc.)
Ensure functionality to support the sales, marketing, accounting and warehouse components
Obtain or create Information Technology (IT) solutions for project management functions
Develop or acquire project management software (i.e. MS Project)
Develop a Project Management intranet site (i.e. MS SharePoint, etc.) allowing centralized data and information collaboration and retention
Create formal project management methodology that outlines policies and procedures
Create a schedule and prioritize the objectives outlining clear deliverables for the client
Establish conservative compensation packages for the project managers
3
Oversight
The Oversight Agency is Galaxy. Galaxy has control of the funding and controls the timeline in which they want the project to be complete. The company is in a solid financial situation and has partnered with CISCO, FedEx, and HP/IBM/Microsoft
Project Organization
| Resources | Allocation and Source | |
| Funding | Source: General Fund | Amount: $ 170,275.00 |
| Source: | Amount: $ | |
| Savings: $ 350,000+ | Cost Avoidance Savings: $ | |
| Project Team (Full and Part Time Staff) | 250 per hour, 1 PM plus two support $62,500 Galaxy 3 PM’s in training lost productivity salaries for 1 week $5200.00 | |
| Customer Support | $25,000 additional support cost while Project management is changed over to new system. After deliverables (Approx. 100 hrs) | |
| Facilities | $5,000 Office Equipment | |
| Equipment | $50,000 IS upgrades to support Intranet construction $5,000 Phone , Fax, network services $10,000site licenses for various software products | |
| Software Tools | Wrike 15 users 99/mo 1 year $1188.00 | |
| Other | PMI Bootcamp to get the 3 project managers certified in 5 days 3885.00http://www.theknowledgeacademy.com/us/courses/pmp-certification/pmp-exam-prep-boot-camp/Sacramento/ Hotel located in Sacramento, CA $2502.00 for 6 nights for three rooms |
