Event Plan!

Requirements:
- One-page write-up on motivations behind your decision making process o There should be a paragraph devoted to each of the following elements: o Event Selection Motivation (why did you choose this event?)
o Date Placement (routing, season, etc.)
o Venue (size, feel, similar shows, etc.) o Realistic summary of how successful you feel your event would be – would it be a hit or a bust? - Rider/List of Requirements o If you are doing music, include a rider for the artist or a similar one if you can’t get the actual artist’s
o If you are doing a different kind of event, give me a list of everything you will need to pull it off (electric requirements, lighting, etc.) - Realistic Budget for the event o Don’t just pull numbers out of the air – do your research into costs at the venue of your choice o Cite your sources, even if they are personal conversations with venue owners, etc. - Timeline o Starting today, what all needs to be done/in place before the show o Show me what your plans are from this moment until load-out - Security Plan o Explain how the prescribed security plan is detrimental to the success of your chosen event o If you plan to use volunteers to cut costs, tell me how you will keep them motivated to stay involved - Marketing Plan o You already have a “how much” your marketing will cost overall (in the budget), but what resources are being spent where? o Include different types of marketing and talk about what part of your target market will be included in all of those - Best Case/Worst Case Scenario
o If everything goes off as planned, what are your overall goals? How would you judget this as a successful event
o Name 3 “unforeseen circumstances” that aren’t currently accounted for in your plan. How could you realistically counter them with the resources available in your budget and staffing? Formatting:
- One-Page Write-up o 1” Margins
o Arial, 11 pt font o 1.5 spacing - Rider/List of Requirements
o Whatever format this comes in – It is just a basic copy - Realistic Budget
o Budget template to be posted on Moodle - Timeline
o Create a list (including dates and times) using whatever software program works best for you (Word, Excel, Visio) - Security Plan o Template to be posted on Moodle - Marketing Plan o Template to be posted on Moodle - Best Case/Worst Case Scenario o 1” Margins
o Arial, 11 pt font o 1.5 spacing