Project managemnt

Project Management Report – 2

Research center website

Assignment 2

Submitted By:

Agha Hasan Mirza (ID: 11509306)

Lecture: Dr. Chandana Withana ITC493 - IT Project Management – Assignment 2

Content: Page No.

Introduction ……………………………………………………………..…………………..…………. 03

WBS of research center website …..………………………..………….………….………… 03

Gantt Chart ………………………………………….………..…….…………………………………… 06

· Critical path diagram ………………………………….………...…………………….. 07

· Network diagram ………………………………………..………..…………………….. 08

Budget ………….………..………………………………………………………………………………… 09

Risk registration ……………………………………….……………………..………………..…..… 10

· Project risk chart ………………………………………..………..…………………….. 10

· Risk responsibilities & roles …………………………………..…………………….. 11

· Types of risk …………………………………………….…………..…………………….. 11

· Quality planning …………………………………………..………..…….…………….. 12

RACI chart …….………..……………………………………………………………………..……….. 12

Stakeholder communications plan ……….…………………………..…………………….. 15

· Stakeholder Agreement chart …………….……………………..……………….. 16

References ……………………………………………………………………..…………..………….. 17

Introduction

The Research Center website time period for this project start Jan 2013 and finish June 2013 estimate times are 6 months. In research website team (Ence Pvt. Ltd.) some of guys more than 10 years serving the world web application technologies. this website database easy to assess not only research center even world-wide if someone interested about technology research this website for them as well this website customer not only students even professor, lecture, doctors, scientist & many more those have interest in this field. Our company designing database for this sort of in future any type of application even language can assess these data it has been store in xml files.

Ence Pvt. Ltd. (Research center website team) plan to implement a new system that is risks issues on it. Properly chances to system failed but good market research minimum the risk after finish this project 6 month supports & some upgrades time to time.

· This project time management needs an in Gantt chart and critical path diagram which defined to completion research center project.

· This Project cost involves in overall budget this makes sure research center team members done this project within limited budget.

· Risk registers to makes sure the project risk classification throughout of the project and that is solving the risk.

· People management involves make sure efficient use for user & shareholders.

· Closing the project, the most significant part of this research center project.

WBS of Research Center Website

All reseach center web application of course uniquse, so type of uniquse modules involved various expert of particular module. For purposes of social media website just think in terms of general purpose. gather information user or student visit site. But due to technical reason administrator don’t have that much data to upgrade system so user never return on this site but if same information user or someone else have then they are capabale to update that information like social networking into research center website. So that mean maybe more requiredment & you have to expand your WBS suitably.

What the main key pieces of this project work. You might be itemization actions or deliverables reliant on your project. This is a example you may start out with list of as such as the starting point for a WBS for the research center website.

WBS for Research Center website

WBS phase one deploying a website structure. What should research center website need for sharing research plus private to share particular people Facebook is good example for social media website. There is some permission for each type of users. In my web tree structure to views this WBS. I provide those things as well that you can see following content.

1.0 Initiating

1.1 Evaluation & Recommendations

1.2 Project Charter

1.3 Business Case

1.4 Stakeholder Analysis

2.0 Planning

2.1 Kick-off Meeting

2.2 Scope Statement

2.3 Quality / Risk Management Plan

2.4 WBS

2.5 Gantt Chart

2.6 Resource Allocation

3.0 Executing

3.1 Develop Schedule for Project

3.1.1 System Requirement Development

3.1.2 Conceptual Design Development

3.1.2.1 Data and Process Conceptual Design

3.1.3 Architectural Design Development

3.2 Website Design Development

3.2.1 Methods and Evaluation for Web Design

3.2.2 Graphical Treatment for GUI

3.2.3 Data Designing

3.2.4 Information Architecture

3.2.5 Design Aspect of Style Guide

3.2.6 Technical Aspect of Design Guide

3.3 System Requirement Components

3.3.1 Database System Modules

3.3.2 System Coding Components

3.3.3 GUI Interface Modules

3.4 Database Integration

3.4.1 Database Testing

3.4.2 Site Map Creation

3.4.3 Approve Tests

4.0 Monitoring and controlling

4.1 Project Management

4.2 Project Status Meetings

4.3 Risk management

4.4 Update Project Management Plan

5.0 Closing

5.1 Official Close

5.1.1 Final Presentation

5.2 Lesson Learnt

5.3 Staff Training

5.4 User Menu

Gantt chart

It’s a Gantt chart generated though MS Project 2010 according to WBS.

Critical Path Diagram

Here is critical path diagram generated though MS project 2010. According to MS project critical path will 976 hours

Network Diagram

It’s a network diagram that goes to end of death line of this project that is 6 months so critical path though should be in 976 hours

Budget

Team structure for research center projects

Estimated time & cost of resources

Budget Report

Total budget cost = $233,395.00

Risk registration chart

Analyzing & counter the risk throughout the project life circle it will increase the productive of project.

Project risk chart

Customary Area	Risk Situation
Beginning	The lean supply; poor review of project
Scope	unfinished scope; concept not clear
Time	Resources not defined properly project over deadline and resource are not anticipated correctly; poor management of project.
Cost	Poor scheduling; not sufficient productivity.
Quality	Assurance of poor quality of project
Human Resource	Not proper leadership; less productively
Communication	Not proper communication stakeholders;
Risk	Poor plan; security issues
Procurement	Unenforceable condition

Risk responsibilities & roles

When companies launch a new website; they notoriously rush to strengthen sales efforts not surprisingly, nine out of ten website product launches fail because of a flawed business model. Business Weak value proposition

The purpose of quality planning is provided essential website for users. Testing & analysis system provided good quality & prevent bugs in projects.

Risk Responsibilities & maintain quality

Role	Main responsibilities
Project Manager	Maintain the completion of quality
Team Member	Assign project quality each project
Quality Management	· Manage the quality product · Review of project manager
Project Executive	· Final confirmation of the project conferrable · Monitor modules risks · Any change any leave info program coordinator

There are several type risk categories.

Market risk

· Investing IT project chance to change technology & old technology not reminds useful enough

· Poorly defined target market

Planning Risk

· Disorganized distribution scheme

· Proper planning save time & resources & project finish before time period (+ positive risk)

Financial risk

· Financial market collapse currency rate going up.

· Economy doing well & market Australian dollar going up (+ positive risk)

Technology risk

· Technology change & all project upgrade according to new technologies

People risk

· Staff change to rapidly

· Divide in many modules more faster completions (+ positive risk)

Structure risk

· Because of earth quick building structure get some issue due to this reason effect a project.

· High cost structure

Quality Planning

While the introduction above explains the key reasons for failure in simple terms, implementing real-world solutions in the current business environment is not so simple. There are many dynamics affecting the enterprise sales process in today's business landscape. Consider the following examples.

The client communication process that must run in parallel with web development an enterprise web developers understanding of customer problems and needs - a process which is calls "Customer Development" - is driven by four factors:

· Customer Discovery - drives understanding of customer problems and needs

· Customer Validation - develops a sales model that can be replicated

· Customer Creation - creates and drives end-user demand

· Company Building - transforms an organization from mere earning to one designed for execution

RACI Chart

The RACT model is used define roles, responsibilities during organization the project process.

In this RACI chart I define responsibilities roles head of department. What the process to follow this structure. You will see in this chart

	Project Modules	Stakeholder	Project Leader	Team Leader
1.0	Initiating	C, A	R
1.1	Evaluation & Recommendations	I	A, R	C
1.2	Project Charter	I	R, A	C
1.3	Business Case	I, C, A	R
1.4	Stakeholder Analysis	A, C	R
2.0	Planning	I	R	C
2.1	Kick-off Meeting	I	R	A
2.2	Scope Statement	I	R
2.3	Quality / Risk Management Plan	I	R
2.4	WBS	I	R
2.5	Gantt Chart	I	R
2.6	Resource Allocation	I	R
3.0	Executing	I	R
3.1	Develop Schedule for Project		I	C, A
3.1.1	System Requirement Development		I	R, A
3.1.2	Conceptual Design Development		I	R, A
3.1.2.1	Data and Process Conceptual Design		I	R, A
3.1.3	Architectural Design Development		I	R, A
3.2	Website Design Development		I	R, A
3.2.1	Methods and Evaluation for Web Design		I	R, A
3.2.2	Graphical Treatment for GUI		I	R, A
3.2.3	Data Designing		I	R, A
3.2.4	Information Architecture		I	R, A
3.2.5	Design Aspect of Style Guide		I	R, A
3.2.6	Technical Aspect of Design Guide		I	R, A
3.3	System Requirement Components		I	R, A
3.3.1	Database System Modules		I	R, A
3.3.2	System Coding Components		I	R, A
3.3.3	GUI Interface Modules		I	R, A
3.4	Database Integration		I	R, A
3.4.1	Database Testing		I	R, A
3.4.2	Site Map Creation		I	R, A
3.4.3	Approve Tests		I	R, A
4.0	Monitoring and controlling	I	R
4.1	Project Management	I	R
4.2	Project Status Meetings	I	R
4.3	Risk management	I	R
4.4	Update Project Management Plan	I	R
5.0	Closing	I	R
5.1	Official Close	I	R
5.1.1	Final Presentation	I	R
5.2	Lesson Learnt		I	C, R
5.3	Staff Training		I	C, R
5.4	User Menu		I	C, R

R = responsibility, A = accountability, only one A per task, C = consultation, I = informed

Stakeholder Communications Plan

When it come communication plan the wise choice of organization for project manager to communicated with shareholders. This is categorizes deliverable of communication getaway & both side receiving & distribute information from organization stakeholder.

Proposal

The proposal of communication is time & consistency

Communication channel

· Face to face

· Telephone

· Emails

Communication Matrix

Communication type	Objective of communication	Medium	Frequency	Audience	Owner
Kickoff meetings	Introduction about project and team. Review project goals and compress	Face to Face	Once	-Project Sponsor - Project Team Stakeholders	Project manager
Project team Meetings	Review the status of project with team	-Face to Face -Conference call	Weekly	Project Team	Project manager
Technical Design meetings	Discuss the issues those one faced on design, technical and development	Face to face	As needed	Project Technical Staff	Technical lead
Monthly project status meetings	Report about the project to the project manager	-Face to Face - Conference call	Monthly	Project Manager	Project manager
Project status Report	Report about the status of the project Including: issues, progress activities and costs.	- Email	Monthly	· Project Sponsor · Project Team · Stakeholders	Project manager

Project charter agreement

Documentation Date: 26, August 2012

Project title: Website Development for Research Center

Project Start Date: 1, January 2013 Finishing Date: 30, June 2013

Budget Information: The estimated budget cost $203,395.00 to consider risk factor add more 13% budget on it so cost $233,395.00 includes all team leader, programmer, tester, trainer programmer, administrator (all resources) plus user tester mode plus if something hard is malfunctioning include in budget.

Project Manager Details: Agha H. M. +61 4312 888 76, [email protected]

Project Objectives: develop a website for research point of view everyone can share own point & share a research theory, professor share own research on website so for master & doctorate labels student can choose research & help particular research & those student also can share own research for everyone if they wanted & everyone can comments them for track all research & comments there are administrator there to control all things if something is harmful so it’ll have power to take a action against that person. This will available for everyone. Not only research center outside of research center (that research want to share with public).

Approach: This website project divide eight section & last section testing section it’ll launch a demo website that everyone can used it & share idea & comment, error & more. Controlling all research material administrators has more power than any other.

· Training mode also for programmer based & user based in starting

· Measure duties to care of server Software, upgrades & technologies

· Encourage to other help to share research & help on it

Roles & Responsibilities

Name	Role	Contact Details	Signature
Alex	Direction	[email protected]
Agha	Project Manager	[email protected] , 04312 888 76
Naveen	Stakeholder	[email protected]
Ravi	Team Leader	[email protected]

Comments

· Project cost is various according to recover to research center

· Website not reasonable if any researcher public his/her research & that want to private

· I want some review of research center team. So I can add more function or change my functionality

References

· Channel ship, (August/2012), Social media SWOT analysis, http://www.channelship.ie/blog/post-570-social-media-swot-analysis-whats-your-opinion.php

Aniko communication, (August/2012), Social media SWOT analysis, http://anikocommunication.wordpress.com/swot-analysis-for-twitter/

· Information Technology Project Management. (August/2012). JWD Consulting Intranet Site Project Baseline Gantt Chart

· Information Technology Project Management, Project chart. (August/2012). The purpose of the project charter is to document

· Schwalbe, K. (2010). Informaation technology project management (6th Ed.). United States of America: Course Technology

· Hartley,S.(2003) Project management: a competency –based approach, Person Hall, Australlia

· Larson, E. Gray , C.(2011) Project Management the Managerial Process (5th ed.). Singapore: McGRAW.HILL