scope of work

 5 pages in length, 12 pt. font, heading can be up to 16 pt. font. Fonts allowed - Calibri or Times New Roman 

 

Scope Outline

1. Glossary: define acronyms used Acronyms used

Example: CDC - Center for Disease Control

PM: Rroject Manager

COVID-19…..

1. Problem Identification (1 Brief Paragraph):
2. Individual Task Objectives/Deliverable (Translate Bullet Points into Paragraphs): List of Tasks + Deliverable Produced or Requirements Met

RESOURCE ALLOCATION MANAGEMENT

Hire 25 Administrative | Project Management Support Team from Sponsor:

Support of the Project Managers: Filling Roles in Volunteer Management | Resource Management | Quality Control Management | Communication Management

Initiate Social Volunteer Recruitment Campaign: 

Secure 350 Denver-based volunteers with sewing skills and materials needed for mask production + 100 college student volunteers from for collection/inspection/mask sanitation/packaging & distribution team

+ 100 medically trained professionals for health risk management

Publish Online Denver Essential Retailer Sign-Up Agreement: Collection of local retailer contact information | Signed waiver of liability to protect sponsor | Communication of terms and agreements | Explanation of schedule | Generate schedule for distribution

Secure Central Operations Location at CU Denver Anschutz Campus + Set-Up Operation Site: room assignment procedures/inspection/packaging/distribution/inventory of material resources/administrative staff | centrally located in Denver | accessibility to medical materials, professional staff labs | Meeting place for volunteer initiation

Purchase Fabric for Mask Production from Denver Fabric Supply + Pick-Up Fabric Donation from Fancy Tiger Denver Retail Store to be Delivered in Week 1 of Project: Securement of needed 3350 sheets of 100% cotton fabric +3350 sheets of cotton polyester blend fabric for mask breathability +12,00o yards Elastic Strap material + 700 spools of thread at Bulk Pricing + Fast Delivery

Purchase Packaging Materials from Denver Shipping Supply CO: Fabric Safe Sanitation Spray + 55,000 Plastic Sealed Bags + 25,000 Boxes 

Rent 10 Vehicles for Collection Team from Budget DIA:

Purchase Sanitation and Medical Screening Materials for Volunteers:

Hire Quality Control Training Staff (5):

OPERATIONS/QUALITY CONTROL MANAGEMENT:

Create and Distribute Volunteer Information/Orientation Packets: 

Communication of Volunteer Management | Quality Control Management | Communication Management | Expectation for Mask Production | Schedule of Events

Schedule and Conduct Quality Control Training of Quality Control Staff:

Conduct Volunteer Orientation + Distribute Material Resources:

Establish Communication Plan with Sponsor:

Weekly Collection of Masks from Volunteers + At-Home Health Screening:  

Individual Mask Inspection Against Approval Requirements Prior to Packaging:

Weekly Mask Packaging, Preparation and Distribution:

Conduct SanitationQuality Control Monitoring Procedure Daily:

Track Production/Progress Weekly:

Conduct Audit of Budget/Schedule/Resource Inventory Weekly:

Select Winners of Volunteer Incentives and Distribute:

Conduct Project Closing Meeting with Sponsor and Stakeholders + Celebration:

1. Timeline (Brief): By the _end of week #_ + Task X,Y,Z will be completed 
2. Milestones (Brief): List of Major Tasks that Will be Completed No Time Specification

I.e. recruitment of volunteers 

1. Approval Criteria/Reporting Requirements (1-2 Paragraphs): CDC Regulations, Communication Matrix, Quality Control Documentation etc….