PROCUREENT STRATEGY

Tool

University of Prosperity PPM Selection Project

PPM Selection Project

University of Prosperity

Procurement Strategy Tool | Page 12

Table of Contents

Introduction to the Procurement Strategy Tool

This tool will help you define your project procurement strategy. In this scenario, you would use this tool to define how procurements will be planned, executed, and managed throughout the life of the project. The Procurement Strategy deliverable outlines the actions necessary to execute the acquisition strategy.

The Procurement Strategy is prepared during the Planning Process Phase of your project. The proposed audience is the project manager, project team, project sponsor, procurement manager and /or Contract Manager, and any senior leaders whose support is needed to carry out acquisition plans.

The following tool serves as a sample and guide to producing your Procurement Strategy deliverable along with instructions and descriptions to guide you in understanding how to complete it.

Tool style conventions are as follows:

As you use this sample / tool, please remember to delete all instructional text (including this section) and update the following items, as applicable:

· title page

· table of contents

· headers

· footers

[Describe the Business Problem. Summarize the existent gaps between the current state and desired state for the University of Prosperity project and portfolio management capabilities. You expected to use the Project Charter for the project presented to you as input, section 2: Business Problem.]

[This section should identify the list of business problems as a part of the general background and objectives for the project. The following activities are examples:]

· Lack of strategic alignment

· Limitations for not having a system of record for project and portfolio management

· Lack of streamlined processes for project management

· Opportunities to improve organizational productivity

[State all applicable assumptions and general conditions affecting the procurement, such as constraints for schedule, cost, scope, resources, and technology implications. You expected to use the Project Charter for the project presented to you as input, section 2: Business Problem.]

Describe the Business Problem. Summarize the existent gaps between the current state and desired state for the University of Prosperity project and portfolio management capabilities. You expected to use the Project Charter for the project presented to you as input, section 7: Procurement Assumption.]

[This section should identify the list of the applicable procurement assumptions as a part of the general background and objectives for the project. The following activities are examples:]

· Schedule

· Cost

· Scope

· Resource

· Technical

[Describe the basis for establishing delivery and performance-period requirements. Explain and provide reasons for any urgency if it constitutes justification for not providing for full and open competition. Feel free to make any assumptions you feel necessary. You expected to use the Project Charter for the project presented to you as input, section 7: Procurement Assumption. For the “Delivery Method,” you are expected to use PMBOK 6th Edition Section 12.1.3.2: Procurement Strategy / Delivery Method, and feel free to make the necessary assumptions as you feel necessary. It is expected you would select the “Professional Services, delivery Methods”, option that is presented in the PMBOK 6th Edition, as it is aligned to this project.]

[Describe the type of contract the project will use for your project. Feel free to make any assumption as you feel necessary and provide a narrative to explain the rationale for your selection. You expected to use the PMBOK 6th and 7th edition to inform your contract type selection. PMBOK 6th Edition, Section 12.1.1.6 – Contract Types.]

Example:

All products and services for this project will be solicited under firm-fixed-price contracts. The project team will define the items, types, quantities, services, and required delivery dates. Once approved by the Project Sponsor, the request for proposal (RFP) will solicit bids from vendors to procure the required items, within the required time frame, and at the best value to the state under the firm-fixed-price contract with the selected vendor.

Example: Feel free to use this example to inform your Procurement Phases. Do your own research and tailor as you feel appropriate?

Tool

University of Prosperity PPM Selection Project

PPM Selection Project

University of Prosperity

Procurement Strategy Tool | Page 12

Table of Contents

Introduction to the Procurement Strategy Tool

This tool will help you define your project procurement strategy. In this scenario, you would use this tool to define how procurements will be planned, executed, and managed throughout the life of the project. The Procurement Strategy deliverable outlines the actions necessary to execute the acquisition strategy.

The Procurement Strategy is prepared during the Planning Process Phase of your project. The proposed audience is the project manager, project team, project sponsor, procurement manager and /or Contract Manager, and any senior leaders whose support is needed to carry out acquisition plans.

The following tool serves as a sample and guide to producing your Procurement Strategy deliverable along with instructions and descriptions to guide you in understanding how to complete it.

Tool style conventions are as follows:

As you use this sample / tool, please remember to delete all instructional text (including this section) and update the following items, as applicable:

· title page

· table of contents

· headers

· footers

[Describe the Business Problem. Summarize the existent gaps between the current state and desired state for the University of Prosperity project and portfolio management capabilities. You expected to use the Project Charter for the project presented to you as input, section 2: Business Problem.]

[This section should identify the list of business problems as a part of the general background and objectives for the project. The following activities are examples:]

· Lack of strategic alignment

· Limitations for not having a system of record for project and portfolio management

· Lack of streamlined processes for project management

· Opportunities to improve organizational productivity

[State all applicable assumptions and general conditions affecting the procurement, such as constraints for schedule, cost, scope, resources, and technology implications. You expected to use the Project Charter for the project presented to you as input, section 2: Business Problem.]

Describe the Business Problem. Summarize the existent gaps between the current state and desired state for the University of Prosperity project and portfolio management capabilities. You expected to use the Project Charter for the project presented to you as input, section 7: Procurement Assumption.]

[This section should identify the list of the applicable procurement assumptions as a part of the general background and objectives for the project. The following activities are examples:]

· Schedule

· Cost

· Scope

· Resource

· Technical

[Describe the basis for establishing delivery and performance-period requirements. Explain and provide reasons for any urgency if it constitutes justification for not providing for full and open competition. Feel free to make any assumptions you feel necessary. You expected to use the Project Charter for the project presented to you as input, section 7: Procurement Assumption. For the “Delivery Method,” you are expected to use PMBOK 6th Edition Section 12.1.3.2: Procurement Strategy / Delivery Method, and feel free to make the necessary assumptions as you feel necessary. It is expected you would select the “Professional Services, delivery Methods”, option that is presented in the PMBOK 6th Edition, as it is aligned to this project.]

[Describe the type of contract the project will use for your project. Feel free to make any assumption as you feel necessary and provide a narrative to explain the rationale for your selection. You expected to use the PMBOK 6th and 7th edition to inform your contract type selection. PMBOK 6th Edition, Section 12.1.1.6 – Contract Types.]

Example:

All products and services for this project will be solicited under firm-fixed-price contracts. The project team will define the items, types, quantities, services, and required delivery dates. Once approved by the Project Sponsor, the request for proposal (RFP) will solicit bids from vendors to procure the required items, within the required time frame, and at the best value to the state under the firm-fixed-price contract with the selected vendor.

Example: Feel free to use this example to inform your Procurement Phases. Do your own research and tailor as you feel appropriate?