Memo

BulletsandHeadings.pdf

104 Unit 2: The Three-Stop Writing Process 5: Completing Business Messages 105

Use Lists and Bullets to Clarify and Emphasize An effective alternative to using conventional sentences is to set off important ideas in a – a series of words, names, or other items. Lists can show the sequence of your ideas, heighten their impact visually, and increase the likelihood that readers will find your key points. In addition, lists simplify complex subjects, highlight the main point, ease the skimming process for busy readers, and give them a breather. Consider the difference between the following two approaches to the same information:

Narrative Owning your own business has many advantages. One is the ease of establishment. Another advantage is the satisfaction of working for yourself. As a sole proprietor, you also have the advantage of privacy because you do not have to reveal your information or plans to anyone.

List Owning your own business has three advantages: • Ease of establishment • Satisfaction of working for yourself • Privacy of information

When creating a list, you can separate items with numbers, letters, or bullets (a general term for any kind of graphical element that precedes each item). Bullets are generally preferred over numbers, unless the list is in some logical sequence or ranking, or specific list items will be referred to later on. Lists are easier to locate and read if the entire numbered or bulleted section is set off by extra space before and after, as the preceding examples demonstrate. Furthermore, when using lists, make sure to introduce them clearly so that people know what they’re about to read. Bibliography: Courtland L., B., & John V., T. (2007). Completing Business Messages. In D. Parker, R.

Butera, & M. Boos (Eds.), Business Communication Essentials (3rd ed., pp. 104- 105). Upper Saddle River: Pearson Prentice Hall.

1Lists are effective tools for highlighting and simplifying material.

SampleMemoRevised.docx

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the direct approach, and begin with the good news. State reason for correspondence.

Provide relevant details that led to the good news. If creating a list, use bullets and parallel structure to improve readability.

In the final paragraph, end with courteous close. Indicate how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the indirect approach when announcing the negative news. This means that you will not open with the bad news; instead, you will use a buffer statement.

Provide background context that will help your readers to understand the reason for the bad news. Be mindful of the tone—be clear, but also show concern.

Avoid ending with negative impressions. Try to end with a message of hope and optimism. Conclude the memo by indicating how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.

BulletsandHeadings.pdf

104 Unit 2: The Three-Stop Writing Process 5: Completing Business Messages 105

Use Lists and Bullets to Clarify and Emphasize An effective alternative to using conventional sentences is to set off important ideas in a – a series of words, names, or other items. Lists can show the sequence of your ideas, heighten their impact visually, and increase the likelihood that readers will find your key points. In addition, lists simplify complex subjects, highlight the main point, ease the skimming process for busy readers, and give them a breather. Consider the difference between the following two approaches to the same information:

Narrative Owning your own business has many advantages. One is the ease of establishment. Another advantage is the satisfaction of working for yourself. As a sole proprietor, you also have the advantage of privacy because you do not have to reveal your information or plans to anyone.

List Owning your own business has three advantages: • Ease of establishment • Satisfaction of working for yourself • Privacy of information

When creating a list, you can separate items with numbers, letters, or bullets (a general term for any kind of graphical element that precedes each item). Bullets are generally preferred over numbers, unless the list is in some logical sequence or ranking, or specific list items will be referred to later on. Lists are easier to locate and read if the entire numbered or bulleted section is set off by extra space before and after, as the preceding examples demonstrate. Furthermore, when using lists, make sure to introduce them clearly so that people know what they’re about to read. Bibliography: Courtland L., B., & John V., T. (2007). Completing Business Messages. In D. Parker, R.

Butera, & M. Boos (Eds.), Business Communication Essentials (3rd ed., pp. 104- 105). Upper Saddle River: Pearson Prentice Hall.

1Lists are effective tools for highlighting and simplifying material.

SampleMemoRevised.docx

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the direct approach, and begin with the good news. State reason for correspondence.

Provide relevant details that led to the good news. If creating a list, use bullets and parallel structure to improve readability.

In the final paragraph, end with courteous close. Indicate how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the indirect approach when announcing the negative news. This means that you will not open with the bad news; instead, you will use a buffer statement.

Provide background context that will help your readers to understand the reason for the bad news. Be mindful of the tone—be clear, but also show concern.

Avoid ending with negative impressions. Try to end with a message of hope and optimism. Conclude the memo by indicating how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.

BulletsandHeadings.pdf

SampleMemoRevised.docx

BulletsandHeadings.pdf

SampleMemoRevised.docx

MEMORANDUM

MEMORANDUM

BulletsandHeadings.pdf

SampleMemoRevised.docx

MEMORANDUM

MEMORANDUM

BulletsandHeadings.pdf

SampleMemoRevised.docx

MEMORANDUM

MEMORANDUM

MEMO Negative message

Write a MEMO as if you were a Human Resource manager.

Memos

For this week’s assignment, you have the task of writing both good and bad news.

Memo 1

I need to make a memo for a business writing class, Please follow the instructions carefully

business Communications

memos