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Team Charter: Collaborative Project for BMGT 487

Purpose of the Team Charter: Our goal is to institute a precise, straightforward, and unified communication structure, concurrently delineating roles and responsibilities grounded in individual strengths and weaknesses.

Roles and Responsibilities:

· Team Lead: Gabrielle Sims

· Responsible for overall project coordination and communication.

· Ensures adherence to timelines and quality standards.

· Planner/Scheduler and Communication: Brittainy Kenner

· Responsible for defining project task and leads the maintenance of the schedule

· Assists in overall communication with the team

· Business analyst: Prosper Moses

· Assists in analysis of expectations and interests

· Provides input on project goals and scope

· Resource Manager: Danielle Tubbs

· Responsible for insight into available resources and usage

· Provides input on project goals and scope

Communications Preferences:

1) Preferred communication tools: Email, Teams Messenger, Zoom,

2) Response time expectations: 24 hours

Contact Information:

1. Planner/scheduler and Communication Manager: [email protected]

2. Team Lead: [email protected]

3. Business analyst: [email protected]

4. Resource Manager: [email protected]

Individual Strengths and Weaknesses/Opportunities for Individual Development:

Management of Group Project Work:

5. Virtual Meetings:

· Frequency: Every Wednesday at 7pm EST

· Platforms: Teams, Zoom

· Agendas: Agendas will be prepared and distributed before each meeting.

6. Documentation Management: (UMGC Microsoft Office 365; Final submissions in Doc Locker)

· Word

· Excel

· PowerPoint

Project Deliverables and Milestones:

3) Project Description (Week 3):

a) Deliverable: Complete an approved project description document.

b) Milestone:

i) Begin drafting the Project description by Friday of week 2.

ii) Conduct a team review and incorporate feedback by 8 pm (Est) on Tuesday

4) Stakeholder Analysis (Week 4):

a) Deliverable: Stakeholder analysis report identifying key stakeholders and their interests.

b) Milestone:

i) Begin stakeholder identification by Friday of week 3.

ii) Present Stakeholder analysis to the team by the end of Week 4 by 8 pm

5) Project Charter (Week 4):

a) Deliverable: Formalized project charter document outlining project goals, scope, and key stakeholders.

b) Milestone:

i) Develop the initial draft of the Project Charter by Friday of Week 3.

ii) Approval and project charter sign-off by the end of Week 4 by 8 pm.

6) Project Scope Statement/WBS (Week 5):

a) Deliverable: Project scope statement and Work Breakdown Structure (WBS) detailing project tasks.

b) Milestone:

i) Initiate the development of the Project Scope Statement and WBS by Friday of Week 4.

ii) Review and finalize the Scope Statement and WBS by the end of Week 5 by 8 pm.

7) Schedule Model (Week 7):

a) Deliverable: Detailed project schedule model outlining task dependencies and timelines.

b) Milestone:

i) Begin creating the schedule by Friday of Week 6.

ii) Conduct a team review and make necessary adjustments by the end of Week 7 by 8 pm.

8) Project Activity Costs and Resources (Week 7):

a) Deliverable: Document specifying project activity costs and required resources.

b) Milestone:

i) Initiate cost and resource estimation by Friday of Week 6.

ii) Present the Activity Cost and Resource Plan to the team for validation and adjustments by the end of Week 7 by 8 pm.

9) Communications Management Matrix (Week 7):

a) Deliverable: Communications management matrix detailing communication plans and channels.

b) Milestone:

i) Develop the Communications Management Matrix by Friday of Week 6.

ii) Conduct a team review, incorporate feedback, and finalize the matrix by the end of Week 7 by 8 pm.

Review and Approval Process:

1) Initiation:

· The project lead promptly initiates the review process by 11:59 pm on Monday.

· Document undergoes meticulous revisions based on team feedback.

Week 7 Individual Assignment: Project Communications Management Matrix

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Instructions

Purpose

The purpose of this individual assignment is to develop a project communications management matrix to use in communicating with the project stakeholders identified in Week 2.

Background

Your team has selected a project, identified project stakeholders, and created a project charter to officially begin the project planning process. You now want to establish a plan for communicating with your stakeholders. The communications management plan is a component of the project management plan that describes how project communications will be planned, structured, and carried out—and then monitored for effectiveness. The result of the plan communications management process is the project communications management plan. Many project teams summarize the content of the communications management plan in a project communications management matrix.

Assignment Prompt

Once you have read this week's assigned reading, reviewed the project documentation created for your group's project in earlier sessions, and have a good understanding of the processes used in developing the project communications management plan, you should develop a communications management matrix using this project communications management template. This template is in MS Excel and has notes in each cell to help you determine what information to include under each column heading—just hover over the red triangle of each heading. Complete this matrix for at least five key stakeholders or stakeholder groups (if you have multiple stakeholders with identical communications/information requirements).

Assignment Instructions

Follow these instructions to complete and submit your assignment.

Review the grading rubric attached to this assignment to understand how you will be graded.

Using the project communications management matrix template provided, enter communications management information for at least five stakeholders or stakeholder groups.

Save the template as Week7IA_yourlastname and submit as an MS Excel file

Have one member of your group upload the completed assignment in MS Word to the assignment folder.

Team Charter: Collaborative Project for BMGT 487

Purpose of the Team Charter: Our goal is to institute a precise, straightforward, and unified communication structure, concurrently delineating roles and responsibilities grounded in individual strengths and weaknesses.

Roles and Responsibilities:

· Team Lead: Gabrielle Sims

· Responsible for overall project coordination and communication.

· Ensures adherence to timelines and quality standards.

· Planner/Scheduler and Communication: Brittainy Kenner

· Responsible for defining project task and leads the maintenance of the schedule

· Assists in overall communication with the team

· Business analyst: Prosper Moses

· Assists in analysis of expectations and interests

· Provides input on project goals and scope

· Resource Manager: Danielle Tubbs

· Responsible for insight into available resources and usage

· Provides input on project goals and scope

Communications Preferences:

1) Preferred communication tools: Email, Teams Messenger, Zoom,

2) Response time expectations: 24 hours

Contact Information:

1. Planner/scheduler and Communication Manager: [email protected]

2. Team Lead: [email protected]

3. Business analyst: [email protected]

4. Resource Manager: [email protected]

Individual Strengths and Weaknesses/Opportunities for Individual Development:

Management of Group Project Work:

5. Virtual Meetings:

· Frequency: Every Wednesday at 7pm EST

· Platforms: Teams, Zoom

· Agendas: Agendas will be prepared and distributed before each meeting.

6. Documentation Management: (UMGC Microsoft Office 365; Final submissions in Doc Locker)

· Word

· Excel

· PowerPoint

Project Deliverables and Milestones:

3) Project Description (Week 3):

a) Deliverable: Complete an approved project description document.

b) Milestone:

i) Begin drafting the Project description by Friday of week 2.

ii) Conduct a team review and incorporate feedback by 8 pm (Est) on Tuesday

4) Stakeholder Analysis (Week 4):

a) Deliverable: Stakeholder analysis report identifying key stakeholders and their interests.

b) Milestone:

i) Begin stakeholder identification by Friday of week 3.

ii) Present Stakeholder analysis to the team by the end of Week 4 by 8 pm

5) Project Charter (Week 4):

a) Deliverable: Formalized project charter document outlining project goals, scope, and key stakeholders.

b) Milestone:

i) Develop the initial draft of the Project Charter by Friday of Week 3.

ii) Approval and project charter sign-off by the end of Week 4 by 8 pm.

6) Project Scope Statement/WBS (Week 5):

a) Deliverable: Project scope statement and Work Breakdown Structure (WBS) detailing project tasks.

b) Milestone:

i) Initiate the development of the Project Scope Statement and WBS by Friday of Week 4.

ii) Review and finalize the Scope Statement and WBS by the end of Week 5 by 8 pm.

7) Schedule Model (Week 7):

a) Deliverable: Detailed project schedule model outlining task dependencies and timelines.

b) Milestone:

i) Begin creating the schedule by Friday of Week 6.

ii) Conduct a team review and make necessary adjustments by the end of Week 7 by 8 pm.

8) Project Activity Costs and Resources (Week 7):

a) Deliverable: Document specifying project activity costs and required resources.

b) Milestone:

i) Initiate cost and resource estimation by Friday of Week 6.

ii) Present the Activity Cost and Resource Plan to the team for validation and adjustments by the end of Week 7 by 8 pm.

9) Communications Management Matrix (Week 7):

a) Deliverable: Communications management matrix detailing communication plans and channels.

b) Milestone:

i) Develop the Communications Management Matrix by Friday of Week 6.

ii) Conduct a team review, incorporate feedback, and finalize the matrix by the end of Week 7 by 8 pm.

Review and Approval Process:

1) Initiation:

· The project lead promptly initiates the review process by 11:59 pm on Monday.

· Document undergoes meticulous revisions based on team feedback.