Audio/Visual Communication: Communicating a Change

Overview

Using outdated or redundant communication tools can cause miscommunication and overlooked messages. To improve efficiency and effectiveness, organizations routinely assess their needs and practices against available technology advances. Doing this helps ensure that they are using the most appropriate tools for their purposes. But with the rapid rate of innovation, it can be difficult to stay abreast of all possible devices, programs, and applications.

Scenario

Wanda thought your criteria for email use and your suggested app for some messages were excellent! Although she discussed the new procedures for using email and the app in a face-to-face meeting, you know that you won’t have the time or ability to personally meet with all members of your team, as they are located all around the country. You decide that the best way to communicate the new guidelines is with a recorded audiovisual presentation that members of the team can watch at their leisure. In the presentation, you will reiterate your findings from the memo you sent to Wanda.

Instructions

1. Develop and record a 5–7 minute presentation with slides, along with notes or a transcript, to ensure accessibility for everyone.
2. Your presentation should:
   • Appear professional and use technology effectively.
   • Share your guidelines for using email and your reasons for them.
   • Introduce the digital tool for the team to use when not using email.
   • Make a case for why the digital tool you are introducing is the most effective for the team as an alternative to email.
   • Support main points, assertions, arguments, conclusions, or recommendations with relevant and credible evidence. The General Education Information Research Skills Library GuideLinks to an external site. can help you with this research.
3. Evaluate your PowerPoint presentation and consider how your colleagues might react by completing the Six Ws Worksheet for Assignment 5 [DOCX]. Is your presentation easy to see, read, and understand? Will your colleagues find this information useful? If needed, edit your presentation. Note: You are not required to submit the Six Ws Worksheet with this recorded assignment.
4. To submit your recorded presentation, upload your narrated PowerPoint file to the Assignment. Select Assignment ⇢ Upload ⇢ Drag a file or Choose File ⇢ Submit Assignment.
5. You may also use Kaltura to record your presentation. For information about how to record with Kaltura, review the tutorials on the Using KalturaLinks to an external site. resource page. Embed your Kaltura recording in the message box in the assignment dropbox. For instructions on how to do this, refer to the resources on the Using KalturaLinks to an external site. Campus page.

Requirements

• References to course material or library resources should be cited in APA format.
• Use a font of appropriate size and weight for presentation, generally 24–28 points for headings and no smaller than 18 points for bullet-point text.
• Audio and video should be included in one file, and that file should play inside Courseroom (in other words, it should not require downloading to hear or play it). Please use this resource, Using KalturaLinks to an external site. for information about recording with Kaltura.

Resources

Refer to the video in the following reading list:

• Week 9: Assignment: Communicating a ChangeLinks to an external site..

Competencies Measured

By successfully completing this assignment, you will demonstrate your proficiency in the following course competencies and rubric criteria:

• Competency 2: Develop professional written communications in a well-organized text, incorporating appropriate evidence and tone in grammatically sound sentences.
  • Write concisely and directly, using active voice.
  • Support main points, assertions, arguments, conclusions, or recommendations with relevant and credible evidence.
• Competency 3: Demonstrate appropriate tone in workplace messaging to encourage collaboration with message recipients.
  • Communicate email guidelines for a workplace environment and reasons for them through an audiovisual presentation.
  • Make a case for a chosen digital tool being the most effective for a team to use as an alternative to email, explaining when, why, and how it would be effective.
• Competency 4: Create effective workplace messaging using appropriate media technology.
  • Create professional-level presentation that uses the technology effectively.