Running Head: COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 1
Wk 1 - Selection of Communication Methods
DAT 205
June 4,2022
University of Phoenix
COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 2
In general, a communication plan is known as a policy-driven approach, which is helpful
in providing information to the stakeholders. This plan specifically explains who should be
provided the particular information, what channels of communication will be used for the
delivery of the information, and when the information will be delivered. In any organization, it is
essential to develop a consistent ad clear message by having an effective and strategic
communication plan. This communication plan is further very helpful in identifying the
communication channels, audiences, messages, frequency, standards, and feedback. It is basically
a framework plan that ensures that it provides accurate, relevant, and consistent information by
enhancing the awareness of information technology (Cruz, 2016). In the present scenario, the
Communication Manager's role is played in communicating the relocation project by
communicating with the various stakeholder of the company. While communicating with the
stakeholders, the communication manager has to ensure all the members have understood the
communication plan along with its purpose, status, and efforts. It is the responsibility of the
communication manager to take care of using effective communication methods as the strategy.
In the present scenario, specific reporting communication methods have been used that includes
face-to-face meetings, hard copy reports & collaboration tools or software, hard copy report,
newsletters & electronic communications, and bulletin board. The selected tools to communicate
with various stakeholders are considered cost-effective, efficient, and user-friendly, as well as
meet the informational needs of various stakeholders.
COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 3
Stakeholder
Category
The primary
method of
reporting
Frequency of
reporting
The rationale for
the communication
method(s)
Needs of various
stakeholder
categories
Executive
management
team
Face-to-face
meetings
On regular
basis
The face-to-face
meeting helps to
promote
productivity and
generate resolutions
by generating an
effective forum.
In addition, this
communication
method helps to
maintain
coordination with
upper-level
strategies and
objectives.
There is a need for
the executive
management team
in the company the
engagement with
the relocation team
and relocation
steering committee
to bring success to
the project plan by
implementing an
effective
communication
plan like a face-to-
face meeting.
COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 4
The relocation
steering
committee
Hard copy reports
& collaboration
software or tool
On regular
basis
The hard copy
reports &
collaboration
software or tool
is helpful for the
discussion to solve
problems as well as
produce ideas. This
report is also helpful
in documenting the
program with
sustained efforts.
This category of
stakeholder is
helpful for
facilitating
strategies and
provides problem
resolution and
objective clarity.
.
The relocation
team
hard copy reports
& collaboration
tools or software
On regular
basis
Here, the hard copy
documentation is
helpful for the
endorsement of the
project. And the
collaboration tools
will be helpful in
accomplishing the
This category of
stakeholder is
helpful for
facilitating
strategies and
provides problem
resolution and
objective clarity.
COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 5
task in a time-
effective manner.
Suppliers and
vendors
Hard copy reports
On weekly
basis
This method helps
to ensure minimal
strain and fluid
transition.
Minimalize i the
gaps between
vendors or supplier
Customers
Newsletters &
electronic
communications
On weekly
basis
The posted updates
on social media are
cost-effective,
readily accessible,
and user-friendly.
Minimalize the
gaps between users
or customers.
Empathize and
educational
benefits.
Employees
Newsletters &
electronic
communications,
Bulletin boards
On weekly
basis
The posted updates
on the websites and
social media are
cost-effective,
readily accessible,
and user-friendly.
educate and
empathize benefits
COMMUNICATION PLAN i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 6
References
Cruz, S. (2016). Communication Plan. Communication. Retrieved June 3, 2022, from
https://its.ucsc.edu/communication/index.html
