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Runningi Head:i COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 1
Wki 1i -i Selectioni ofi Communicationi Methods
DATi 205
Junei 4,2022
Universityi ofi Phoenix
COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 2
Ini general,i ai communicationi plani isi knowni asi ai policy-driveni approach,i whichi isi helpfuli
ini providingi informationi toi thei stakeholders.i Thisi plani specificallyi explainsi whoi shouldi bei
providedi thei particulari information,i whati channelsi ofi communicationi willi bei usedi fori thei
deliveryi ofi thei information,i andi wheni thei informationi willi bei delivered.i Ini anyi organization,i iti isi
essentiali toi developi ai consistenti adi cleari messagei byi havingi ani effectivei andi strategici
communicationi plan.i Thisi communicationi plani isi furtheri veryi helpfuli ini identifyingi thei
communicationi channels,i audiences,i messages,i frequency,i standards,i andi feedback.i Iti isi basicallyi
ai frameworki plani thati ensuresi thati iti providesi accurate,i relevant,i andi consistenti informationi byi
enhancingi thei awarenessi ofi informationi technologyi (Cruz,i 2016).i Ini thei presenti scenario,i thei
Communicationi Manager'si rolei isi playedi ini communicatingi thei relocationi projecti byi
communicatingi withi thei variousi stakeholderi ofi thei company.i Whilei communicatingi withi thei
stakeholders,i thei communicationi manageri hasi toi ensurei alli thei membersi havei understoodi thei
communicationi plani alongi withi itsi purpose,i status,i andi efforts.i Iti isi thei responsibilityi ofi thei
communicationi manageri toi takei carei ofi usingi effectivei communicationi methodsi asi thei strategy.i
Ini thei presenti scenario,i specifici reportingi communicationi methodsi havei beeni usedi thati includesi
face-to-facei meetings,i hardi copyi reportsi &i collaborationi toolsi ori software,i hardi copyi report,i
newslettersi &i electronici communications,i andi bulletini board.i Thei selectedi toolsi toi communicatei
withi variousi stakeholdersi arei consideredi cost-effective,i efficient,i andi user-friendly,i asi welli asi
meeti thei informationali needsi ofi variousi stakeholders.
COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 3
Stakeholderi
Category
Thei primaryi
methodi ofi
reporting
Frequencyi ofi
reporting
Thei rationalei fori
thei communicationi
method(s)
Needsi ofi variousi
stakeholderi
categories
Executivei
managementi
team
Face-to-facei
meetings
Thei face-to-facei
meetingi helpsi toi
promotei
productivityi andi
generatei resolutionsi
byi generatingi ani
effectivei forum.
i Ini addition,i thisi
communicationi
methodi helpsi toi
maintaini
coordinationi withi
upper-leveli
strategiesi andi
objectives.i
Therei isi ai needi fori
thei executivei
managementi teami
ini thei companyi thei
engagementi withi
thei relocationi teami
andi relocationi
steeringi committeei
toi bringi successi toi
thei projecti plani byi
implementingi ani
effectivei
communicationi
plani likei ai face-to-
facei meeting.
COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 4
Thei relocationi
steeringi
committee
Hardi copyi reportsi
&i collaborationi
softwarei ori tool
Thei hardi copyi
reportsi &i
collaborationi
softwarei ori tool
isi helpfuli fori thei
discussioni toi solvei
problemsi asi welli asi
producei ideas.i Thisi
reporti isi alsoi helpfuli
ini documentingi thei
programi withi
sustainedi efforts.i
Thisi categoryi ofi
stakeholderi isi
helpfuli fori
facilitatingi
strategiesi andi
providesi problemi
resolutioni andi
objectivei clarity.
.
Thei relocationi
team
hardi copyi reportsi
&i collaborationi
toolsi ori software
Here,i thei hardi copyi
documentationi isi
helpfuli fori thei
endorsementi ofi thei
project.i Andi thei
collaborationi toolsi
willi bei helpfuli ini
accomplishingi thei
Thisi categoryi ofi
stakeholderi isi
helpfuli fori
facilitatingi
strategiesi andi
providesi problemi
resolutioni andi
objectivei clarity.i
COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 5
taski ini ai time-
effectivei manner.i
Suppliersi andi
vendors
Hardi copyi reports
Thisi methodi helpsi
toi ensurei minimali
straini andi fluidi
transition.
Minimalizei i thei
gapsi betweeni
vendorsi ori supplier
Customers
Newslettersi &i
electronici
communicationsi
Thei postedi updatesi
oni sociali mediai arei
cost-effective,i
readilyi accessible,i
andi user-friendly.
Minimalizei thei
gapsi betweeni usersi
ori customers.i
Empathizei andi
educationali
benefits.
Employees
Newslettersi &i
electronici
communications,
i Bulletini boards
i Oni weeklyi
basis
Thei postedi updatesi
oni thei websitesi andi
sociali mediai arei
cost-effective,i
readilyi accessible,i
andi user-friendly.
educatei andi
empathizei benefits
COMMUNICATIONi PLANi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 6
References
Cruz,i S.i (2016).i Communicationi Plan.i Communication.i Retrievedi Junei 3,i 2022,i fromi
https://its.ucsc.edu/communication/index.htmli
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