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Strategic information system planning is the first of four fundamental stages in
the system development life cycle. This is where an analyst identifies an
opportunity, establishes why this system should be built, and develops how to
structure the project. An organization may not appropriately conduct proper
planning if they fail to understand the technical or business implications of the
new system integrating into the organization. Organizations may also inadequately
plan because they focus too much on short-term goals or results, rather than long
term. Inadequate strategic IS planning may lead to an organization to be ill-
equipped to keep up with a quickly changing market. It can also lead to an
organization suddenly having an inadequate, competent staff to keep up with, or
to implement a new system. There are many reasons an organization may not
implement proper strategic information planning. One reason, for a small business,
would be the lack of funding. Adequate IS planning requires a team and that
means a budget as well, so a small owned business most likely won't have the
same funding as a big business and IS would be put on the back burner. A
reason that a business might not be done adequately is the lack of accountability.
Again, going to a small business level, maybe the IS planning is pushed on a
supervisor or manager that already has a lot on their plate and naturally IS
planning suffers. The benefits it IS planning can be described as a long term
framework for a company. While it may seem as it is a "waste" I would show
how it helps projects flow smoothly and with minimal issues, it helps a company
run smoothly, meet deadlines and troubleshoot quickly. Without adequate IS
planning things mentioned before would hinder a business. Clients do notice when
a business is always delayed or experiencing issues, which in the long run only
hurts a business. Strategic information system planning is important for every
organization. However, some of the organizations prefer not to perform the
planning. There are various reasons for which organizations avoid planning of the
information systems. One of the main reasons why organizations avoid strategic
information system planning is the lack of financial or monetary benefits. Since
the organizations do not get any sort of definitive financial benefits from the
strategic planning, therefore they prefer not to perform strategic information system
planning. Another reason why they avoid strategic information planning is the lack
of proper rule or principle that enforces the strategic information planning within
the organization.
Despite of all the reasons why organizations avoid adoption of the strategic
information system planning, it must be understood that the planning helps
organization in the long run. With the help of the planning it is possible to
make sure that the infrastructure or the framework is robust and strong so that
the organization can achieve its goals and objectives. The planning ensures that
the company can achieve the goals within the given time and deadline. It also
helps to avoid any sort of misuse of resources. Therefore strategic information
system planning helps to manage the resources of an organization properly. I
believe budget and cost would be the most influential reason for a business to
not conduct strategic IS planning. I assume many small and newly formed
businesses do not have the budget to immediately form a solid team for IS
planning. Another instance where a company may not conduct strategic IS planning
is they no longer see the need for it. A business that has seen great results
from IS planning and believe they have reached a standstill to the benefits reaped
from IS planning would likely cut spending to the group and resources. No
matter the situation a business that lacks strategic IS planning have a disadvantage
to companies that maintain regular IS planning. Without detailed IS planning
businesses could be hurting their security and future profits. If I were to join a
business that did not conduct adequate IS planning, the first thing I would notice
is how much extra work effort would be needed to meet business goals that IS
planning would have resolved.Strategic IS planning is important for business
success because it unveils areas of the business that need improvement in order
to strive or meet industry standards. Thorough IS planning and investigation will
determine what IS projects hold the highest importance. It seems to me that
some organizations do not implement Information Systems (IS) planning due to
many factors. This whole process requires a lot of resources that a company
might not have. To invest in a solid plan it would take time, money and the
right people to do it correctly. Another reason might be that they lack the
information to understand what is being offered. Information systems planning may
be viewed as a long-term investment that may not provide immediate returns.
The organization that does prioritize this long term investment will benefit the
most with a solid working infrastructure. Organizations that use technology for
data, communication, and daily business needs should invest in a strategic IS
planning solution. IT investments make it clear that every change will benefit a
company's resources. It helps maximize all projects that a company may work on
and increase the success of that project going well. Companies should embrace
change that will keep them updated to the latest protections. Technology advances
every day and so do cyber threats, having a good infrastructure can prevent a
complete loss of company resources. As we get more advance with technology
and use of applications, software, databases, and the internet we try to keep up
with the next solution with implementations of the current technology. There are
several reasons why some organizations don't utilized the strategic IS(Information
System) planning but I feel like the main two reasons are lack of knowledge of
technology and lack of system to adapt to current market. With the lack of
knowledge in the current technology is a major setback to any organization
because the current market demands more online applications for its users and
their operations. With these demands the organizations needs to be knowledgeable
about the current technologies to meet those demands and find a solution. Also
the employees plays a huge part in any organizations, having employees that
understands the current technology is huge advantage for the organization.Many
times when organization try to adapt to the current market demands their
operations is not design to adapt. which leads them to more time and cost to
change their entire system. This means that organizations goes through huge
change but the time they change to new system, they already behind the
competitions and the market. But once they have a operational system that can
handle changes and employees that are educated with the current market demands
will have the upper hand.As a IT professional I will emphasize that keeping with
the market has a huge advantage for any organization by IS planning they can
have the upper hand. Also being educated on IS planning makes the organizations
to take in new projects and can limited the lost of potential revenue.
Strategic planning is a long-term process, but the proper procedure needs to be
known, which can lead to problems, and we need to identify the issues and
causes of failure in strategic planning.
Strategic planning influences the ability of the organization to survive in the long
term. The viability and survival of the business organization in the long term
depend on its capacity to change according to the changes in its market. The
business organization must change for you to address the needs or demands of
the target market effectively. For example, a business organization needs to change
its products and services over time to ensure that they continue to match the
expectations and needs of the customers. Such changes could occur in the form
of variations in the features of products and services. These changes could also
appear in the form of the development of entirely new products and services to
maximize the organization's capability to get potential consumers' attention.
However, the strategic planning process in the organization determines the ability
of the organization to become flexible enough to change according to the changes
in the market. The specific characteristics of the strategic planning process
determine the organization's ability to change and effectively address the changes
in the market demand, trends, expectations, and so on. Sometimes, the reason
why adequate strategtic information system planning may not be conducted by an
organization but simply be because of ignorance. You would be surprised as to
how many organizations don't truly understand the value of IS system planning
or how their business is jeapardized without it.
Another reason could be arrogance. Not doing your due dilligence on the matter
or verifying that your team has the skills, or credentials upon the on boarding
phase can really hurt you down the stretch. When I think of implications of an
inadequate strategic IS plan, I think of an instance where the head of the IT
team decides to no longer work for a company, but when he leaves? Everyone
is now scrambling because they didn't take the time to plan everything out.
Which means they don't know how anything works or what to do when a
certificate may expire or when someone's workstation caught a virus. I would
explain that it's important for the entire company to sit and learn not just how
to use the tech but how each department plays a role in the system, what tod
o and not to do, and who to communicate to and not communicate to. One
reason, I believe, why an organization does not plan well is because some
organizations go through the plans just because they believe that because they are
a big organization they have to have some kind of plan. So instead of having
and making sure the plan is good they have one adopted from another
organization that wont necessarily work as well for them. The second reason is
that they don't pay attention to changes in the business environment and don't
understand the need to pursue results. The implication of strategic planning
involves the needs of the business organization, including the need for the
organization to ensure that its operations properly match the conditions of the
market. As an IT professional I would explain that a project should be assessed
for realism, capability and cost and how about thirty percent of all projects end
midstream over half of the completed projects end with an average of 200% over
schedule and over budget, according to a 2001 study by the Centre for Innovative
Management. A few reasons why Strategic Information Planning may not be done
appropriately could be because the business objectives may not be totally
understood. One of the first step in strategic IS planning is to understand the
organization's overall business goals and objectives. Also assessing the organizations
In It’s IT infrastructure is a key to determine its ability to support those
processes. Implementing and ongoing monitoring are two of the final tips in
strategic IS Planning . Some of the implications of inadequate strategic planning
could be that they reduce the efficiency and productivity, increase cost, decrease
competitiveness, Cybersecurity risk etc. Strategic planning is important because its
planning helps to optimize the utilization of IT resources by identifying overlaps
and redundancies in systems and applications. Strategic planning helps to identify
potential risks and threats to the organization's IT systems, enabling proactive risk
management and mitigation. This helps to prevent IT-related incidents that could
have a significant impact on the organization. Lastly Strategic IS planning involves
stakeholders from across the organization, ensuring that the needs and requirements
of all relevant parties are considered. This helps to build buy-in and support for
IT initiatives and promotes collaboration across departments. This weeks lesson
discusses the planning phase of systems development. In one of my previous
positions, when I worked in sales, my sales manager would always say, if you
fail to plan, you plan to fail. This statement rings true in everything. Proper
planning is integral in achieving success in any project. An organization that I
am very familiar with, to me, did not seem to conduct adequate strategic
planning, when it related to migrating their antiquated billing system, with a new
billing system that was able to support multiple services. They provide various
telecom services to residential and business customers, but the business services
billing was limited to coaxial internet, analog voice, and video in one system,
while some of the advanced services, like VOIP, SIP trunks, and Fiber internet
had to be billed separately in a different system. I think that with this particular
billing system migration project, the initial analysis was done correctly, but the
project management failed, in addition to the flawed processes of how the
company operates differently from region to region, instead of standardizing
processes across the company. I also believe that poor budgeting delayed the
project, and then the CoVID-19 pandemic further complicated the already
complicated and mismanaged project. The result is a company that now has some
customers' accounts migrated to the new system while others are still in the old
billing system, with no estimated time table for when the migration will begin
again in order to finish. The implications of inadequate planning is failure of the
projection completely, or an inefficient system that ultimately fails. Time is money,
and completing projects correctly the first time will be much more lucrative for
the company.
The importance of strategic planning can be highlighted in various ways.
Feasibility analysis will determine if the project how the company will benefit
financially and what the ROI will be. Technically, can we build this system and
how well it integrates with our current technology. The company I am going to
choose that does not conduct adequate strategic information system planning is
my former employer the United States Post Office. I'm sure many companies are
guilty of the newer is better policy. So is the post office. It is even worse
when it comes to information systems. Not only do they fully embrace new
"exciting" ideas, but they lease many programs instead of building them
themselves. They utilize many different systems that can all be combined into
one simple system. The systems often crash and have bugs. I am not privy to
how they chose what programs they use or how they decide who gets the
contract. It is apparent these programs are not economically feasible or business
savvy. As an IT professional I would explain the importance of having inhouse
programmers to build the systems or at least have IT professionals that can test
these systems to see how often they crash. I would also recommend that they
get an economic feasibility analyst. One that can look at all the programs and
decide if it is financially sound to purchase multiple programs or one or two
that can do all the functions of the many different programs. There are several
small or medium sized organizations are there that does not possess a proper
information System Planning method. One such organization is Health maintenance
organizations (HMOs) which fail to conduct an adequate strategic planning. They
want short term results. They fear to adapt a new technology.
Reasons why some organization avoid IS Planning Process are as follows:
Information system planning is a challenging and difficult process.
Is planning a long-term process. I.e., it takes more time and people want short
term process.
People are habituated with the current System and don’t want to add a new
System
The IS Planning Process is costly and requires more money.
It needs talented developers for developing a new system. People scare to adapt
a new technology.
It needs more resources and people.
These reasons are not admissible because the people in the organization are not
bearing in mind the development of the organization. The people do not
understand that they must adapt a new technology to survive in a competitive
world.
They are hesitating to invest money. User must not think that by investing small
amount of money will result in a big benefit. By investing a small amount of
money, company greatest welfares are not done.
Problem if IS planning is not done properly:
Several problems occur if IS planning is not done properly or not done at all
which are as follows:
The people will not know about the user’s requirement properly.
The users do not get the actual data they need.
The organization will not survive in a competitive world.
The organization will not know the flaws in the existing system and cannot
achieve its goal.
It cannot provide the product and service according to the market demand. So,
the organization will not go in a way of success.
If there was an organization that I believe does not conduct adequate strategic
information system (IS) planning, I think the two reasons why this type of
planning might not be done appropriately (or at all) is because of the following
reasons: 1) its not their primary focus. Some organizations go through the motions
of developing a plan just because every organization must have a plan. They just
go through the planning with no meaning or purpose behind it. This is the
wrong mentality to have. It's just like that saying "if you fail to plan, you plan
to fail". 2) Not understanding the environment or focusing on results. Planning
teams must pay attention to changes in the business environment, set meaningful
priorities, and understand the need to pursue results. There's always constant
changes in the world and these planning teams need to learn how to pivot and
adapt.
Here are some of the implications of this inadequate strategic IS planning. 1)
Strategic Planning Context - The context of strategic planning involves the needs
of the business organization, including the need for the organization to ensure
that its operations properly match the conditions of the market. 2) Strategic
Planning and Organizational Performance - Strategic planning directly impacts the
organizational performance. The level of organizational performance directly depends
on the level of performance of the managers. As an IT professional, I would
you explain the importance of strategic IS planning by evaluating individual
projects or groups of projects for the purpose of choosing which to implement
might include a number of factors. When selecting among competing project
alternatives, additional project factors that might be reviewed and compared include
costs, benefits and risks. While the exact parameters of these factors might not
be known with certainty, estimates can be compared to evaluate differences. One
organization that I believe does not conduct adequate strategic IS planning is a
small retail store in my hometown. The reasons why this type of planning might
not be done appropriately or at all could be because of a lack of resources or
knowledge. Small businesses often have limited resources and may prioritize other
operational expenses over investing in strategic IS planning. Additionally, the
management team may not have the knowledge or expertise to understand the
importance and benefits of strategic IS planning.
The implications of this inadequate strategic IS planning could be severe. Without
properly planning for IS projects, the organization may waste time and money on
initiatives that do not align with their overall business strategy. They may also
miss opportunities to improve their operations or gain a competitive advantage in
their industry. Moreover, without appropriate strategic IS planning, the organization
may not be prepared to address potential security threats or adapt to changing
technology trends.
As an IT professional, I would explain the importance of strategic IS planning
as a critical factor for business success. Strategic IS planning enables an
organization to assess their current capabilities, identify areas for improvement, and
determine the most impactful IS projects to pursue. By aligning IS projects with
overall business objectives, an organization can maximize their return on investment
and achieve long-term success. Additionally, strategic IS planning helps to ensure
that an organization is prepared to address potential risks and adapt to changing
technology trends. Investing in strategic IS planning is not only essential for the
success of individual projects but also for the overall success of the organization.
There are several reasons why an organization might not conduct adequate strategic
information system (IS) planning. Two possible reasons are a lack of awareness
or understanding and resistance to change. The organization's leadership may not
fully understand the importance of strategic IS planning or may not have the
necessary expertise to carry out the planning process effectively. The organization
may have a culture that resists change, and this may make it difficult to introduce