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Strategic information system planning is the first of four fundamental stages in the
system development life cycle. This is where an analyst identifies an opportunity,
establishes why this system should be built, and develops how to structure the project.
An organization may not appropriately conduct proper planning if they fail to
understand the technical or business implications of the new system integrating into
the organization. Organizations may also inadequately plan because they focus too
much on short-term goals or results, rather than long term. Inadequate strategic IS
planning may lead to an organization to be ill-equipped to keep up with a quickly
changing market. It can also lead to an organization suddenly having an inadequate,
competent staff to keep up with, or to implement a new system. There are many
reasons an organization may not implement proper strategic information planning. One
reason, for a small business, would be the lack of funding. Adequate IS planning
requires a team and that means a budget as well, so a small owned business most
likely won't have the same funding as a big business and IS would be put on the
back burner. A reason that a business might not be done adequately is the lack of
accountability. Again, going to a small business level, maybe the IS planning is
pushed on a supervisor or manager that already has a lot on their plate and naturally
IS planning suffers. The benefits it IS planning can be described as a long term
framework for a company. While it may seem as it is a "waste" I would show how
it helps projects flow smoothly and with minimal issues, it helps a company run
smoothly, meet deadlines and troubleshoot quickly. Without adequate IS planning
things mentioned before would hinder a business. Clients do notice when a business
is always delayed or experiencing issues, which in the long run only hurts a business.
Strategic information system planning is important for every organization. However,
some of the organizations prefer not to perform the planning. There are various
reasons for which organizations avoid planning of the information systems. One of
the main reasons why organizations avoid strategic information system planning is the
lack of financial or monetary benefits. Since the organizations do not get any sort of
definitive financial benefits from the strategic planning, therefore they prefer not to
perform strategic information system planning. Another reason why they avoid
strategic information planning is the lack of proper rule or principle that enforces the
strategic information planning within the organization.
Despite of all the reasons why organizations avoid adoption of the strategic
information system planning, it must be understood that the planning helps
organization in the long run. With the help of the planning it is possible to make
sure that the infrastructure or the framework is robust and strong so that the
organization can achieve its goals and objectives. The planning ensures that the
company can achieve the goals within the given time and deadline. It also helps to
avoid any sort of misuse of resources. Therefore strategic information system planning
helps to manage the resources of an organization properly. I believe budget and cost
would be the most influential reason for a business to not conduct strategic IS
planning. I assume many small and newly formed businesses do not have the budget
to immediately form a solid team for IS planning. Another instance where a company
may not conduct strategic IS planning is they no longer see the need for it. A
business that has seen great results from IS planning and believe they have reached
a standstill to the benefits reaped from IS planning would likely cut spending to the
group and resources. No matter the situation a business that lacks strategic IS
planning have a disadvantage to companies that maintain regular IS planning. Without
detailed IS planning businesses could be hurting their security and future profits. If I
were to join a business that did not conduct adequate IS planning, the first thing I
would notice is how much extra work effort would be needed to meet business goals
that IS planning would have resolved.Strategic IS planning is important for business
success because it unveils areas of the business that need improvement in order to
strive or meet industry standards. Thorough IS planning and investigation will
determine what IS projects hold the highest importance. It seems to me that some
organizations do not implement Information Systems (IS) planning due to many
factors. This whole process requires a lot of resources that a company might not
have. To invest in a solid plan it would take time, money and the right people to
do it correctly. Another reason might be that they lack the information to understand
what is being offered. Information systems planning may be viewed as a long-term
investment that may not provide immediate returns. The organization that does
prioritize this long term investment will benefit the most with a solid working
infrastructure. Organizations that use technology for data, communication, and daily
business needs should invest in a strategic IS planning solution. IT investments make
it clear that every change will benefit a company's resources. It helps maximize all
projects that a company may work on and increase the success of that project going
well. Companies should embrace change that will keep them updated to the latest
protections. Technology advances every day and so do cyber threats, having a good
infrastructure can prevent a complete loss of company resources. As we get more
advance with technology and use of applications, software, databases, and the internet
we try to keep up with the next solution with implementations of the current
technology. There are several reasons why some organizations don't utilized the
strategic IS(Information System) planning but I feel like the main two reasons are
lack of knowledge of technology and lack of system to adapt to current market. With
the lack of knowledge in the current technology is a major setback to any
organization because the current market demands more online applications for its users
and their operations. With these demands the organizations needs to be knowledgeable
about the current technologies to meet those demands and find a solution. Also the
employees plays a huge part in any organizations, having employees that understands
the current technology is huge advantage for the organization.Many times when
organization try to adapt to the current market demands their operations is not design
to adapt. which leads them to more time and cost to change their entire system. This
means that organizations goes through huge change but the time they change to new
system, they already behind the competitions and the market. But once they have a
operational system that can handle changes and employees that are educated with the
current market demands will have the upper hand.As a IT professional I will
emphasize that keeping with the market has a huge advantage for any organization
by IS planning they can have the upper hand. Also being educated on IS planning
makes the organizations to take in new projects and can limited the lost of potential
revenue.
Strategic planning is a long-term process, but the proper procedure needs to be
known, which can lead to problems, and we need to identify the issues and causes
of failure in strategic planning.
Strategic planning influences the ability of the organization to survive in the long
term. The viability and survival of the business organization in the long term depend
on its capacity to change according to the changes in its market. The business
organization must change for you to address the needs or demands of the target
market effectively. For example, a business organization needs to change its products
and services over time to ensure that they continue to match the expectations and
needs of the customers. Such changes could occur in the form of variations in the
features of products and services. These changes could also appear in the form of
the development of entirely new products and services to maximize the organization's
capability to get potential consumers' attention. However, the strategic planning process
in the organization determines the ability of the organization to become flexible
enough to change according to the changes in the market. The specific characteristics
of the strategic planning process determine the organization's ability to change and
effectively address the changes in the market demand, trends, expectations, and so on.
Sometimes, the reason why adequate strategtic information system planning may not
be conducted by an organization but simply be because of ignorance. You would be
surprised as to how many organizations don't truly understand the value of IS system
planning or how their business is jeapardized without it.
Another reason could be arrogance. Not doing your due dilligence on the matter or
verifying that your team has the skills, or credentials upon the on boarding phase
can really hurt you down the stretch. When I think of implications of an inadequate
strategic IS plan, I think of an instance where the head of the IT team decides to
no longer work for a company, but when he leaves? Everyone is now scrambling
because they didn't take the time to plan everything out. Which means they don't
know how anything works or what to do when a certificate may expire or when
someone's workstation caught a virus. I would explain that it's important for the entire
company to sit and learn not just how to use the tech but how each department
plays a role in the system, what tod o and not to do, and who to communicate to
and not communicate to. One reason, I believe, why an organization does not plan
well is because some organizations go through the plans just because they believe
that because they are a big organization they have to have some kind of plan. So
instead of having and making sure the plan is good they have one adopted from
another organization that wont necessarily work as well for them. The second reason
is that they don't pay attention to changes in the business environment and don't
understand the need to pursue results. The implication of strategic planning involves
the needs of the business organization, including the need for the organization to
ensure that its operations properly match the conditions of the market. As an IT
professional I would explain that a project should be assessed for realism, capability
and cost and how about thirty percent of all projects end midstream over half of the
completed projects end with an average of 200% over schedule and over budget,
according to a 2001 study by the Centre for Innovative Management. A few reasons
why Strategic Information Planning may not be done appropriately could be because
the business objectives may not be totally understood. One of the first step in
strategic IS planning is to understand the organization's overall business goals and
objectives. Also assessing the organizations In It’s IT infrastructure is a key to
determine its ability to support those processes. Implementing and ongoing monitoring
are two of the final tips in strategic IS Planning . Some of the implications of
inadequate strategic planning could be that they reduce the efficiency and productivity,
increase cost, decrease competitiveness, Cybersecurity risk etc. Strategic planning is
important because its planning helps to optimize the utilization of IT resources by
identifying overlaps and redundancies in systems and applications. Strategic planning
helps to identify potential risks and threats to the organization's IT systems, enabling
proactive risk management and mitigation. This helps to prevent IT-related incidents
that could have a significant impact on the organization. Lastly Strategic IS planning
involves stakeholders from across the organization, ensuring that the needs and
requirements of all relevant parties are considered. This helps to build buy-in and
support for IT initiatives and promotes collaboration across departments. This weeks
lesson discusses the planning phase of systems development. In one of my previous
positions, when I worked in sales, my sales manager would always say, if you fail
to plan, you plan to fail. This statement rings true in everything. Proper planning is
integral in achieving success in any project. An organization that I am very familiar
with, to me, did not seem to conduct adequate strategic planning, when it related to
migrating their antiquated billing system, with a new billing system that was able to
support multiple services. They provide various telecom services to residential and
business customers, but the business services billing was limited to coaxial internet,
analog voice, and video in one system, while some of the advanced services, like
VOIP, SIP trunks, and Fiber internet had to be billed separately in a different system.
I think that with this particular billing system migration project, the initial analysis
was done correctly, but the project management failed, in addition to the flawed
processes of how the company operates differently from region to region, instead of
standardizing processes across the company. I also believe that poor budgeting delayed
the project, and then the CoVID-19 pandemic further complicated the already
complicated and mismanaged project. The result is a company that now has some
customers' accounts migrated to the new system while others are still in the old
billing system, with no estimated time table for when the migration will begin again
in order to finish. The implications of inadequate planning is failure of the projection
completely, or an inefficient system that ultimately fails. Time is money, and
completing projects correctly the first time will be much more lucrative for the
company.
The importance of strategic planning can be highlighted in various ways. Feasibility
analysis will determine if the project how the company will benefit financially and
what the ROI will be. Technically, can we build this system and how well it
integrates with our current technology. The company I am going to choose that does
not conduct adequate strategic information system planning is my former employer
the United States Post Office. I'm sure many companies are guilty of the newer is
better policy. So is the post office. It is even worse when it comes to information
systems. Not only do they fully embrace new "exciting" ideas, but they lease many
programs instead of building them themselves. They utilize many different systems
that can all be combined into one simple system. The systems often crash and have
bugs. I am not privy to how they chose what programs they use or how they decide
who gets the contract. It is apparent these programs are not economically feasible or
business savvy. As an IT professional I would explain the importance of having
inhouse programmers to build the systems or at least have IT professionals that can
test these systems to see how often they crash. I would also recommend that they
get an economic feasibility analyst. One that can look at all the programs and decide
if it is financially sound to purchase multiple programs or one or two that can do
all the functions of the many different programs. There are several small or medium
sized organizations are there that does not possess a proper information System
Planning method. One such organization is Health maintenance organizations (HMOs)
which fail to conduct an adequate strategic planning. They want short term results.
They fear to adapt a new technology.
Reasons why some organization avoid IS Planning Process are as follows:
Information system planning is a challenging and difficult process.
Is planning a long-term process. I.e., it takes more time and people want short
term process.
People are habituated with the current System and don’t want to add a new System
The IS Planning Process is costly and requires more money.
It needs talented developers for developing a new system. People scare to adapt a
new technology.
It needs more resources and people.
These reasons are not admissible because the people in the organization are not
bearing in mind the development of the organization. The people do not understand
that they must adapt a new technology to survive in a competitive world.
They are hesitating to invest money. User must not think that by investing small
amount of money will result in a big benefit. By investing a small amount of money,
company greatest welfares are not done.
Problem if IS planning is not done properly:
Several problems occur if IS planning is not done properly or not done at all which
are as follows:
The people will not know about the user’s requirement properly.
The users do not get the actual data they need.
The organization will not survive in a competitive world.
The organization will not know the flaws in the existing system and cannot achieve
its goal.
It cannot provide the product and service according to the market demand. So, the
organization will not go in a way of success.
If there was an organization that I believe does not conduct adequate strategic
information system (IS) planning, I think the two reasons why this type of planning
might not be done appropriately (or at all) is because of the following reasons: 1)
its not their primary focus. Some organizations go through the motions of developing
a plan just because every organization must have a plan. They just go through the
planning with no meaning or purpose behind it. This is the wrong mentality to have.
It's just like that saying "if you fail to plan, you plan to fail". 2) Not understanding
the environment or focusing on results. Planning teams must pay attention to changes
in the business environment, set meaningful priorities, and understand the need to
pursue results. There's always constant changes in the world and these planning teams
need to learn how to pivot and adapt.
Here are some of the implications of this inadequate strategic IS planning. 1) Strategic
Planning Context - The context of strategic planning involves the needs of the
business organization, including the need for the organization to ensure that its
operations properly match the conditions of the market. 2) Strategic Planning and
Organizational Performance - Strategic planning directly impacts the organizational
performance. The level of organizational performance directly depends on the level of
performance of the managers. As an IT professional, I would you explain the
importance of strategic IS planning by evaluating individual projects or groups of
projects for the purpose of choosing which to implement might include a number of
factors. When selecting among competing project alternatives, additional project factors
that might be reviewed and compared include costs, benefits and risks. While the
exact parameters of these factors might not be known with certainty, estimates can
be compared to evaluate differences. One organization that I believe does not conduct
adequate strategic IS planning is a small retail store in my hometown. The reasons
why this type of planning might not be done appropriately or at all could be because
of a lack of resources or knowledge. Small businesses often have limited resources
and may prioritize other operational expenses over investing in strategic IS planning.
Additionally, the management team may not have the knowledge or expertise to
understand the importance and benefits of strategic IS planning.
The implications of this inadequate strategic IS planning could be severe. Without
properly planning for IS projects, the organization may waste time and money on
initiatives that do not align with their overall business strategy. They may also miss
opportunities to improve their operations or gain a competitive advantage in their
industry. Moreover, without appropriate strategic IS planning, the organization may not
be prepared to address potential security threats or adapt to changing technology
trends.
As an IT professional, I would explain the importance of strategic IS planning as a
critical factor for business success. Strategic IS planning enables an organization to
assess their current capabilities, identify areas for improvement, and determine the
most impactful IS projects to pursue. By aligning IS projects with overall business
objectives, an organization can maximize their return on investment and achieve long-
term success. Additionally, strategic IS planning helps to ensure that an organization
is prepared to address potential risks and adapt to changing technology trends.
Investing in strategic IS planning is not only essential for the success of individual
projects but also for the overall success of the organization. There are several reasons
why an organization might not conduct adequate strategic information system (IS)
planning. Two possible reasons are a lack of awareness or understanding and
resistance to change. The organization's leadership may not fully understand the
importance of strategic IS planning or may not have the necessary expertise to carry
out the planning process effectively. The organization may have a culture that resists
change, and this may make it difficult to introduce new ideas or systems.
The implications of inadequate strategic IS planning can be significant. Such as
wasted resources and lost opportunities. An organization may end up investing in IT
systems that do not align with its overall strategy or that do not provide the expected
benefits. Without a strategic IS plan, the organization may miss out on opportunities
to leverage technology to gain a competitive advantage or improve its operations.As
an IT professional, I would explain the importance of strategic IS planning by
highlighting some of the benefits: alignment with business objectives, prioritization of
projects, identification of opportunities, and risk management. I would have to say
that after reading this week's lesson and finding out that 70% of the time people
have failed trying to create an information system that works properly and does what
was forecasted. That the best advice is to trust the process and to go over it with a
fine-toothed comb. We are learning this and it has been taught to try to make this
a success. I know that it was said that we are now here to make pros in these next
five weeks but also we have the blueprints and it sounds like if you follow the
tracks you may just fall into that 30% that have a successful plan that goes to the
end and helps the business. One problem with having an inadequate IS plan is failure
of course. It cost money to even try to create and if you fail to make a successful
IS then that money is lost and going back to the drawing board could cause
reluctance. With that, it could end up keeping that business in the Stone Age so to
speak. At the pace that tech is moving forward being left behind is a real thing and
it could happen fast. The world of healthcare is a prime example of the type of
organization that does not adequately conduct strategic information system (IS)
planning, more specifically HMOs like what I have, Kaiser. In the last few years
Kaiser has made leaps forward in sections of their technology use, like creating an
app and allowing for access to medical records and appointments online. However,
huge portions of your health data are still not accessible via their new technology
and many of their doctors and staff still struggle to use the system, creating many
unnecessary points of contact for the members. Some reasons why this type of
planning might not be done appropriately or at all are that IS planning is long term
and many people want immediate results, implementing a new system is time
consuming and costly and it is difficult for people to adapt.
If IS planning is not done properly the final desired result cannot be accomplished.
If the human resources aspect is not properly accounted for then the project
implementation will be a disaster. Effective Information System Planning requires an
in-depth selection criterion, a clear set of objectives, and to be assessed for real-world
application and cost effectiveness. As an IT professional, I would tell an organization
that a strategic plan is a framework that guides an organization in making decisions
and implementing solutions that create meaningful value, support the business strategy,
and meet organizational goals. It focuses on the IT vision, processes, organization,
and infrastructure, the what's and when's of aligning IT with its business goals and
increasing IT capability. An IT strategy is a process not a one-time event. Your
strategy shouldn’t be saved on write-once storage; It mus