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Strategic information system planning is the first of four fundamental stages in the
system development life cycle. This is where an analyst identifies an opportunity,
establishes why this system should be built, and develops how to structure the
project. An organization may not appropriately conduct proper planning if they fail
to understand the technical or business implications of the new system integrating
into the organization. Organizations may also inadequately plan because they focus
too much on short-term goals or results, rather than long term. Inadequate strategic
IS planning may lead to an organization to be ill-equipped to keep up with a
quickly changing market. It can also lead to an organization suddenly having an
inadequate, competent staff to keep up with, or to implement a new system. There
are many reasons an organization may not implement proper strategic information
planning. One reason, for a small business, would be the lack of funding.
Adequate IS planning requires a team and that means a budget as well, so a
small owned business most likely won't have the same funding as a big business
and IS would be put on the back burner. A reason that a business might not be
done adequately is the lack of accountability. Again, going to a small business
level, maybe the IS planning is pushed on a supervisor or manager that already
has a lot on their plate and naturally IS planning suffers. The benefits it IS
planning can be described as a long term framework for a company. While it
may seem as it is a "waste" I would show how it helps projects flow smoothly
and with minimal issues, it helps a company run smoothly, meet deadlines and
troubleshoot quickly. Without adequate IS planning things mentioned before would
hinder a business. Clients do notice when a business is always delayed or
experiencing issues, which in the long run only hurts a business. Strategic
information system planning is important for every organization. However, some of
the organizations prefer not to perform the planning. There are various reasons for
which organizations avoid planning of the information systems. One of the main
reasons why organizations avoid strategic information system planning is the lack
of financial or monetary benefits. Since the organizations do not get any sort of
definitive financial benefits from the strategic planning, therefore they prefer not to
perform strategic information system planning. Another reason why they avoid
strategic information planning is the lack of proper rule or principle that enforces
the strategic information planning within the organization.
Despite of all the reasons why organizations avoid adoption of the strategic
information system planning, it must be understood that the planning helps
organization in the long run. With the help of the planning it is possible to make
sure that the infrastructure or the framework is robust and strong so that the
organization can achieve its goals and objectives. The planning ensures that the
company can achieve the goals within the given time and deadline. It also helps
to avoid any sort of misuse of resources. Therefore strategic information system
planning helps to manage the resources of an organization properly. I believe
budget and cost would be the most influential reason for a business to not
conduct strategic IS planning. I assume many small and newly formed businesses
do not have the budget to immediately form a solid team for IS planning.
Another instance where a company may not conduct strategic IS planning is they
no longer see the need for it. A business that has seen great results from IS
planning and believe they have reached a standstill to the benefits reaped from IS
planning would likely cut spending to the group and resources. No matter the
situation a business that lacks strategic IS planning have a disadvantage to
companies that maintain regular IS planning. Without detailed IS planning
businesses could be hurting their security and future profits. If I were to join a
business that did not conduct adequate IS planning, the first thing I would notice
is how much extra work effort would be needed to meet business goals that IS
planning would have resolved.Strategic IS planning is important for business
success because it unveils areas of the business that need improvement in order to
strive or meet industry standards. Thorough IS planning and investigation will
determine what IS projects hold the highest importance. It seems to me that some
organizations do not implement Information Systems (IS) planning due to many
factors. This whole process requires a lot of resources that a company might not
have. To invest in a solid plan it would take time, money and the right people
to do it correctly. Another reason might be that they lack the information to
understand what is being offered. Information systems planning may be viewed as
a long-term investment that may not provide immediate returns. The organization
that does prioritize this long term investment will benefit the most with a solid
working infrastructure. Organizations that use technology for data, communication,
and daily business needs should invest in a strategic IS planning solution. IT
investments make it clear that every change will benefit a company's resources. It
helps maximize all projects that a company may work on and increase the success
of that project going well. Companies should embrace change that will keep them
updated to the latest protections. Technology advances every day and so do cyber
threats, having a good infrastructure can prevent a complete loss of company
resources. As we get more advance with technology and use of applications,
software, databases, and the internet we try to keep up with the next solution with
implementations of the current technology. There are several reasons why some
organizations don't utilized the strategic IS(Information System) planning but I feel
like the main two reasons are lack of knowledge of technology and lack of
system to adapt to current market. With the lack of knowledge in the current
technology is a major setback to any organization because the current market
demands more online applications for its users and their operations. With these
demands the organizations needs to be knowledgeable about the current
technologies to meet those demands and find a solution. Also the employees plays
a huge part in any organizations, having employees that understands the current
technology is huge advantage for the organization.Many times when organization
try to adapt to the current market demands their operations is not design to adapt.
which leads them to more time and cost to change their entire system. This
means that organizations goes through huge change but the time they change to
new system, they already behind the competitions and the market. But once they
have a operational system that can handle changes and employees that are
educated with the current market demands will have the upper hand.As a IT
professional I will emphasize that keeping with the market has a huge advantage
for any organization by IS planning they can have the upper hand. Also being
educated on IS planning makes the organizations to take in new projects and can
limited the lost of potential revenue.
Strategic planning is a long-term process, but the proper procedure needs to be
known, which can lead to problems, and we need to identify the issues and
causes of failure in strategic planning.
Strategic planning influences the ability of the organization to survive in the long
term. The viability and survival of the business organization in the long term
depend on its capacity to change according to the changes in its market. The
business organization must change for you to address the needs or demands of the
target market effectively. For example, a business organization needs to change its
products and services over time to ensure that they continue to match the
expectations and needs of the customers. Such changes could occur in the form of
variations in the features of products and services. These changes could also
appear in the form of the development of entirely new products and services to
maximize the organization's capability to get potential consumers' attention.
However, the strategic planning process in the organization determines the ability
of the organization to become flexible enough to change according to the changes
in the market. The specific characteristics of the strategic planning process
determine the organization's ability to change and effectively address the changes
in the market demand, trends, expectations, and so on. Sometimes, the reason why
adequate strategtic information system planning may not be conducted by an
organization but simply be because of ignorance. You would be surprised as to
how many organizations don't truly understand the value of IS system planning or
how their business is jeapardized without it.
Another reason could be arrogance. Not doing your due dilligence on the matter
or verifying that your team has the skills, or credentials upon the on boarding
phase can really hurt you down the stretch. When I think of implications of an
inadequate strategic IS plan, I think of an instance where the head of the IT team
decides to no longer work for a company, but when he leaves? Everyone is now
scrambling because they didn't take the time to plan everything out. Which means
they don't know how anything works or what to do when a certificate may expire
or when someone's workstation caught a virus. I would explain that it's important
for the entire company to sit and learn not just how to use the tech but how
each department plays a role in the system, what tod o and not to do, and who
to communicate to and not communicate to. One reason, I believe, why an
organization does not plan well is because some organizations go through the
plans just because they believe that because they are a big organization they have
to have some kind of plan. So instead of having and making sure the plan is
good they have one adopted from another organization that wont necessarily work
as well for them. The second reason is that they don't pay attention to changes
in the business environment and don't understand the need to pursue results. The
implication of strategic planning involves the needs of the business organization,
including the need for the organization to ensure that its operations properly match
the conditions of the market. As an IT professional I would explain that a project
should be assessed for realism, capability and cost and how about thirty percent
of all projects end midstream over half of the completed projects end with an
average of 200% over schedule and over budget, according to a 2001 study by
the Centre for Innovative Management. A few reasons why Strategic Information
Planning may not be done appropriately could be because the business objectives
may not be totally understood. One of the first step in strategic IS planning is to
understand the organization's overall business goals and objectives. Also assessing
the organizations In It’s IT infrastructure is a key to determine its ability to
support those processes. Implementing and ongoing monitoring are two of the final
tips in strategic IS Planning . Some of the implications of inadequate strategic
planning could be that they reduce the efficiency and productivity, increase cost,
decrease competitiveness, Cybersecurity risk etc. Strategic planning is important
because its planning helps to optimize the utilization of IT resources by identifying
overlaps and redundancies in systems and applications. Strategic planning helps to
identify potential risks and threats to the organization's IT systems, enabling
proactive risk management and mitigation. This helps to prevent IT-related incidents
that could have a significant impact on the organization. Lastly Strategic IS
planning involves stakeholders from across the organization, ensuring that the needs
and requirements of all relevant parties are considered. This helps to build buy-in
and support for IT initiatives and promotes collaboration across departments. This
weeks lesson discusses the planning phase of systems development. In one of my
previous positions, when I worked in sales, my sales manager would always say,
if you fail to plan, you plan to fail. This statement rings true in everything.
Proper planning is integral in achieving success in any project. An organization
that I am very familiar with, to me, did not seem to conduct adequate strategic
planning, when it related to migrating their antiquated billing system, with a new
billing system that was able to support multiple services. They provide various
telecom services to residential and business customers, but the business services
billing was limited to coaxial internet, analog voice, and video in one system,
while some of the advanced services, like VOIP, SIP trunks, and Fiber internet
had to be billed separately in a different system. I think that with this particular
billing system migration project, the initial analysis was done correctly, but the
project management failed, in addition to the flawed processes of how the
company operates differently from region to region, instead of standardizing
processes across the company. I also believe that poor budgeting delayed the
project, and then the CoVID-19 pandemic further complicated the already
complicated and mismanaged project. The result is a company that now has some
customers' accounts migrated to the new system while others are still in the old
billing system, with no estimated time table for when the migration will begin
again in order to finish. The implications of inadequate planning is failure of the
projection completely, or an inefficient system that ultimately fails. Time is money,
and completing projects correctly the first time will be much more lucrative for
the company.
The importance of strategic planning can be highlighted in various ways.
Feasibility analysis will determine if the project how the company will benefit
financially and what the ROI will be. Technically, can we build this system and
how well it integrates with our current technology. The company I am going to
choose that does not conduct adequate strategic information system planning is my
former employer the United States Post Office. I'm sure many companies are
guilty of the newer is better policy. So is the post office. It is even worse when
it comes to information systems. Not only do they fully embrace new "exciting"
ideas, but they lease many programs instead of building them themselves. They
utilize many different systems that can all be combined into one simple system.
The systems often crash and have bugs. I am not privy to how they chose what
programs they use or how they decide who gets the contract. It is apparent these
programs are not economically feasible or business savvy. As an IT professional I
would explain the importance of having inhouse programmers to build the systems
or at least have IT professionals that can test these systems to see how often they
crash. I would also recommend that they get an economic feasibility analyst. One
that can look at all the programs and decide if it is financially sound to purchase
multiple programs or one or two that can do all the functions of the many
different programs. There are several small or medium sized organizations are there
that does not possess a proper information System Planning method. One such
organization is Health maintenance organizations (HMOs) which fail to conduct an
adequate strategic planning. They want short term results. They fear to adapt a
new technology.
Reasons why some organization avoid IS Planning Process are as follows:
Information system planning is a challenging and difficult process.
Is planning a long-term process. I.e., it takes more time and people want short
term process.
People are habituated with the current System and don’t want to add a new
System
The IS Planning Process is costly and requires more money.
It needs talented developers for developing a new system. People scare to adapt
a new technology.
It needs more resources and people.
These reasons are not admissible because the people in the organization are not
bearing in mind the development of the organization. The people do not
understand that they must adapt a new technology to survive in a competitive
world.
They are hesitating to invest money. User must not think that by investing small
amount of money will result in a big benefit. By investing a small amount of
money, company greatest welfares are not done.
Problem if IS planning is not done properly:
Several problems occur if IS planning is not done properly or not done at all
which are as follows:
The people will not know about the user’s requirement properly.
The users do not get the actual data they need.
The organization will not survive in a competitive world.
The organization will not know the flaws in the existing system and cannot
achieve its goal.
It cannot provide the product and service according to the market demand. So,
the organization will not go in a way of success.
If there was an organization that I believe does not conduct adequate strategic
information system (IS) planning, I think the two reasons why this type of
planning might not be done appropriately (or at all) is because of the following
reasons: 1) its not their primary focus. Some organizations go through the motions
of developing a plan just because every organization must have a plan. They just
go through the planning with no meaning or purpose behind it. This is the wrong
mentality to have. It's just like that saying "if you fail to plan, you plan to fail".
2) Not understanding the environment or focusing on results. Planning teams must
pay attention to changes in the business environment, set meaningful priorities, and
understand the need to pursue results. There's always constant changes in the
world and these planning teams need to learn how to pivot and adapt.
Here are some of the implications of this inadequate strategic IS planning. 1)
Strategic Planning Context - The context of strategic planning involves the needs
of the business organization, including the need for the organization to ensure that
its operations properly match the conditions of the market. 2) Strategic Planning
and Organizational Performance - Strategic planning directly impacts the
organizational performance. The level of organizational performance directly depends
on the level of performance of the managers. As an IT professional, I would you
explain the importance of strategic IS planning by evaluating individual projects or
groups of projects for the purpose of choosing which to implement might include
a number of factors. When selecting among competing project alternatives,
additional project factors that might be reviewed and compared include costs,
benefits and risks. While the exact parameters of these factors might not be
known with certainty, estimates can be compared to evaluate differences. One
organization that I believe does not conduct adequate strategic IS planning is a
small retail store in my hometown. The reasons why this type of planning might
not be done appropriately or at all could be because of a lack of resources or
knowledge. Small businesses often have limited resources and may prioritize other
operational expenses over investing in strategic IS planning. Additionally, the
management team may not have the knowledge or expertise to understand the
importance and benefits of strategic IS planning.
The implications of this inadequate strategic IS planning could be severe. Without
properly planning for IS projects, the organization may waste time and money on
initiatives that do not align with their overall business strategy. They may also
miss opportunities to improve their operations or gain a competitive advantage in
their industry. Moreover, without appropriate strategic IS planning, the organization
may not be prepared to address potential security threats or adapt to changing
technology trends.
As an IT professional, I would explain the importance of strategic IS planning as
a critical factor for business success. Strategic IS planning enables an organization
to assess their current capabilities, identify areas for improvement, and determine
the most impactful IS projects to pursue. By aligning IS projects with overall
business objectives, an organization can maximize their return on investment and
achieve long-term success. Additionally, strategic IS planning helps to ensure that
an organization is prepared to address potential risks and adapt to changing
technology trends. Investing in strategic IS planning is not only essential for the
success of individual projects but also for the overall success of the organization.
There are several reasons why an organization might not conduct adequate strategic
information system (IS) planning. Two possible reasons are a lack of awareness or
understanding and resistance to change. The organization's leadership may not fully
understand the importance of strategic IS planning or may not have the necessary
expertise to carry out the planning process effectively. The organization may have
a culture that resists change, and this may make it difficult to introduce new ideas
or systems.
The implications of inadequate strategic IS planning can be significant. Such as
wasted resources and lost opportunities. An organization may end up investing in
IT systems that do not align with its overall strategy or that do not provide the
expected benefits. Without a strategic IS plan, the organization may miss out on
opportunities to leverage technology to gain a competitive advantage or improve its
operations.As an IT professional, I would explain the importance of strategic IS
planning by highlighting some of the benefits: alignment with business objectives,
prioritization of projects, identification of opportunities, and risk management. I
would have to say that after reading this week's lesson and finding out that 70%
of the time people have failed trying to create an information system that works
properly and does what was forecasted. That the best advice is to trust the
process and to go over it with a fine-toothed comb. We are learning this and it
has been taught to try to make this a success. I know that it was said that we
are now here to make pros in these next five weeks but also we have the
blueprints and it sounds like if you follow the tracks you may just fall into that
30% that have a successful plan that goes to the end and helps the business. One
problem with having an inadequate IS plan is failure of course. It cost money to
even try to create and if you fail to make a successful IS then that money is
lost and going back to the drawing board could cause reluctance. With that, it
could end up keeping that business in the Stone Age so to speak. At the pace
that tech is moving forward being left behind is a real thing and it could happen
fast. The world of healthcare is a prime example of the type of organization that
does not adequately conduct strategic information system (IS) planning, more
specifically HMOs like what I have, Kaiser. In the last few years Kaiser has
made leaps forward in sections of their technology use, like creating an app and
allowing for access to medical records and appointments online. However, huge
portions of your health data are still not accessible via their new technology and
many of their doctors and staff still struggle to use the system, creating many
unnecessary points of contact for the members. Some reasons why this type of
planning might not be done appropriately or at all are that IS planning is long
term and many people want immediate results, implementing a new system is time
consuming and costly and it is difficult for people to adapt.
If IS planning is not done properly the final desired result cannot be
accomplished. If the human resources aspect is not properly accounted for then the
project implementation will be a disaster. Effective Information System Planning
requires an in-depth selection criterion, a clear set of objectives, and to be
assessed for real-world application and cost effectiveness. As an IT professional, I
would tell an organization that a strategic plan is a framework that guides an
organization in making decisions and implementing solutions that create meaningful
value, support the business strategy, and meet organizational goals. It focuses on
the IT vision, processes, organization, and infrastructure, the what's and when's of
aligning IT with its business goals and increasing IT capability. An IT strategy is
a process not a one-time event. Your strategy shouldn’t be saved on write-once
storage; It must be revised on a regular basis. A strategic plan should allow for
updates, and it must adapt to changes in the market. A strategic plan considers
what the future may hold and aligns IT and business resources today to support
that vision. By regularly reconsidering what the future should look like, you can
make small manageable course corrections rather than having to “right the ship”
when unexpected change occurs. I used to work for a window and glass sales and
installation business in Bremerton. There is an interesting thing happening there;
the older generation of mom and pop window shops have retired all over the
peninsula. Most all the glaziers have had to take jobs with manufacturers or
construction firms instead. That shop, the one I worked for, is left. It's left
because it isn't a mom and pop, it's an sCorp and it's parent-store is in Lakewood
a few miles away. The problem though is that now all that business on the
peninsula has one place to turn to if they want to stick with local business, and
that one little shop has not gotten with the program. I left because I can see
where it is going.
The amount of business they're about to absorb means they cannot possibly think
that scheduling done on a white-board is going to keep working. The glaziers
leaving in the morning with a couple jobs and a hand written note where to go
is not going to keep working. The rows of hardcopy archives of window orders
are not going to keep working. I can tell you more than two reasons why it isn't
done; but we'll go with that. The age and knowledge of the staff come into
consideration; there are some much older simpler tradesmen who are in their
trades because they're not tech-savvy and it's hard for management to force them
to utilize new tech. The other reason is the cost [and effort] it is going to take
to convert the entire business.
The implications I predict will be they will be overwhelmed and have an
incredible turnover of stressed out and confused employees trying to keep
organized in the chaos of archaic business modeling. At some point I imagine the
larger office in Lakewood will *have* to bring in a new store manager willing to
go through the conversion process or risk shuttering that branch due to
employment issues and lack of ability to complete contracts. If I were their IS
professional, I'd be starting NOW to lean into the manager there to upgrade to
digital systems before it gets too complicated. They need a scheduling system,
they need a filing system, they need order tracking so customers know along the
way how things are going and don't need to call into the office everyday, they
need portable work tablets for the glaziers to keep track of what order goes to
which house, and it'd probably be fantastic if all of that tied in together and cross-
referenced itself. An organization that I know needs to conduct adequate strategic
information systems IS planning is the company I used to work for. They are a
minimal company servicing the Upstate of SC for heating, air, electrical, and
plumbing needs for over 50 years. But, they still do things the old way, and
when mentioning trying to improve the business, thinking for the better and
updating is like chiseling a square stone into a ball shape. One reason would be
the need for more understanding of the benefits of planning; some feel like
planning is extra and go with the flow. It must have worked back in the 80s,
but we are in the 21st century; time to make a change for the better. The
implication of the planning is missing out on all the opportunities for employees
that came inthe proper placement for everyone and what they bring to the table.
Also, the outside chances for the company to help grow are like the way
technology is now increasing. They have lost money and customers due to not up-
to-date technology and not having a backup plan. As an IT professional, I would
explain that having strategic IS planning is crucial. They would keep the company
up to date in technology that would benefit the company and the customers.
Money and precious time are not wasted on stuff that we think will benefit, but
the IT professional does the planning and research for them. I