SCHOOL IMPROVEMENT PLAN 1
School Improvement Plan: Parts D & E
Troy Guerra
School of Education, Liberty University
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related module materials. Troy Guerra.”
School Improvement Plan: Part D – Resource Management
Budget
The Chesterfield County Public Schools (CCPS) budget process is an arduous and lengthy
process that requires thorough analysis to determine needs, and wants, for the school division
to achieve maximum potential for their community of learners, in addition to supports for staff
and faculty. “The art of school administration requires an ability to align resources effectively in
order to maximize student achievement” (Claxton, 2024, p.93). The budget timeline, as seen
below is a nearly yearlong process as its development, proposal, and approval requires detailed
SCHOOL IMPROVEMENT PLAN 2
data analysis and much review from funding sources from the local, regional, and state
governments.
(Chesterfield County Public Schools, 2024).
The CCPS budget for fiscal year 2026, which begins on July 1, 2025, was approved in the June of
2025 and is valued at approximately $1.07 billion, which is $43.2 million more than the fiscal
year 2025 budget, and $17.2 million more than the superintendent’s proposed budget from
earlier in the year (Chesterfield County Public Schools, 2024). The bulk of funding for the budget,
over 56%, comes from the state, while the county transfers approximately 42%, and the
remainder comes from local and on time use funds (Chesterfield County Public Schools, 2024).
The budget allocation, as determined by the superintendent, consists of several different
areas. Approximately 70% of the budget is allocated for instruction, while 10% of the budget is
Local
%1
State Government
%57
County Transfer
%42
One Time Funds
%1
CCPS FY26 Budget Source of Funds
Local State Government County Transfer One Time Funds
SCHOOL IMPROVEMENT PLAN 3
dedicated to operations and management (Chesterfield County Public Schools, 2024). The
remaining 20% of the budget covers technology, debt, transportation, and administration of
health and attendance.
The budget for fiscal year 2026 addresses significant needs for the school division in the coming
school year. Compensation increases of 3% for all employees, including teachers,
administrators, food service workers, bus drivers, office and attendance staff, custodial and
maintenance staff, instructional assistants, and school clinic staff, are included in the budget
(Chesterfield County Public Schools, 2024). The budget is also allocating funds to cover increased
costs in dental and medical insurances for employees (Chesterfield County Public Schools, 2024).
Other cost covered by the budget include increased funding for Career and Technical Education
(CTE) to expand course offerings, relocating administrative offices to the newly built central
office location, expanding services for special education and English Language Learners, fleet
management and fuel, and other costs associated with leases for mega trailers in use at
multiple schools across the county (Chesterfield County Public Schools, 2024).
%70
%10 %7
%3 %4
%6
CCPS FY26 Budget Applications
Instruction
Operations & Maintenance
Debt
Technology
Administration/Health,
Attendance
Transportation
SCHOOL IMPROVEMENT PLAN 4
The success of Matoaca High School’s student population is dependent on the resources
provided by the overall division budget. In addition to division funds, course and department
fees supplement the needs of specific courses, and the school, such as Chromebook fees, CTE
course fees, and grade level fees to name a few. These fees are meant to provide support for
material and supplemental supports such as equipment maintenance, workbooks, software,
and supplies to assist in the delivery of instruction.
Note: Matoaca High School’s budget allocation is not publicly available and was not able to be
obtained for this assignment.
Projected Budget Outlook
The CCPS budget outlook for the future is reflective of the growth of the school district
and the community. With the addition of a middle school in the current school year, and the
opening of a brand-new high school in the 2027-2028 school years, it is apparent that significant
resources will need to be allocated for the increased expenditures that are meant to serve the
learners of Chesterfield County. With new schools comes more teachers, staff, buses, staff, and
maintenance costs. In order to continue to provide the best opportunities for all students in the
division to succeed, the increased costs in the budget need to anticipated and planned for.
Chesterfield County Public Schools - Expenditures
2025-2026
(Current)
2026-2027
(Projected)
2027-2028
(Projected)
Instruction 734,550,300 757,434,560 773,109,300
Administration/Attendance & Health 37,091,900 38,225,030 39,400,290
Pupil Transportation 59,549,200 63,190,450 66,895,210
Operations & Maintenance 93,877,900 99,225,770 104,356,100
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Technology 28,733,800 30,243,300 33,422,090
Debt Services 68,446,000 70,399,440 72,854,030
Food Services 41,848,900 43,975,250 46,090,100
Transfer to Capital Improvement 9,000,000 9,000,000 9,000,000
Total 1,073,098,000 1,111,693,800 1,145,127,120
SCHOOL IMPROVEMENT PLAN 6
School Improvement Plan: Part E – Implementation and Monitoring
Goal #1: By June 2026, we will reduce chronic absenteeism from 15.7% to 10%.
Actions, Strategies, and Interventions Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice.
Names are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning
What will serve as this evidence?
Actions
•Communications of policies,
including consequences,
regarding attendance to students
and parents
oAssemblies
o Emails o
Newsletters o
Announcements
•Incentives for reaching
attendance goals o Monthly
prize drawings o Class rewards
o End of year awards
recognition
•Positive office referrals for
students with excellent
attendance
Strategies
•Attendance data review
oWeekly o
Monthly
August
2025 –
June 2026
Synergy is used
by all CCPS
schools for
attendance and
grading.
Additionally,
data
spreadsheets
such as MS
Excel and
Google Sheets
are used for
data delivery
and analysis.
Therefore,
there are no
additional costs,
beyond the
division’s
contract
services, with
Synergy,
Microsoft, and
Principal
Assistant
Principals
Teachers
Attendance
Staff
Coaches
Club sponsors
and advisors
Counselors
Parents
Students
Attendance data
Communication
data and logs
At-risk students’
identification for
early intervention
Grade monitoring
Athletic Rosters
Club Rosters
Activity
Participation
Quarterly attendance data
Semester attendance data
Annual attendance data
Grades
Graduation data
Promotion to next grade level data
Athletic and club participation
Activity participation
SCHOOL IMPROVEMENT PLAN 7
oQuarterly
oBi-annual o Analysis
of trends
•Assigning committee who’s
focus is identifying at-risk
students based on attendance
data and determining strategies
for mitigation.
•Providing extracurricular
activities that engage students
and promote good attendance o
Athletics
oClubs
oFellowships
Interventions
•Calls to parents to check on
student’s well-being after
consecutive absences
•Conferences with parents of
atrisk students
•Communication with students
and parents regarding
attendance requirements
required for graduation
•Communication with students
and parents regarding
attendance requirements
required for
promotion to the next grade level
•Communication with students
Google that
would affect
this SMART goal
implementation
for data
analysis.
For incentives
such as prize
drawings, the
school would
leverage
donations from
community
partners, such
as churches and
businesses.
For awards
recognition,
stationary from
the school’s
resource
allocation
would be
utilized.
SCHOOL IMPROVEMENT PLAN 8
and parents regarding
attendance requirements
required for participation in
school activities such as
homecoming and prom
Goal #2: By June 2026, we will improve the pass rate of students with disabilities passing the
Science Standards of Learning Assessment from 33% to 38%.
Actions, Strategies, and Interventions Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice.
Names are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning
What will serve as this evidence?
SCHOOL IMPROVEMENT PLAN 9
Actions
•Thorough review of Individual
Education Plans (IEP) and 504s
for all students with disabilities o
Determining student needs
o Ensuring all
accomodations
are provided
•Collaboration for instruction and
strategies among all Science
teachers and Special Education
teachers
•Early intervention for students
with disabilities exhibiting
significant struggles with Science
material
•Giving practice tests of Science
Standards of Learning (SOL)
•Provide progress reports for all
students with disabilities in
Science courses
Strategies
August
2025 –
June 2026
Estimated cost
of $5k for
teacher stipends
to provide
tutoring
services.
Funding source
would be from
school’s
instruction
allocation from
the division.
Professional
development
provided by the
division are of
no additional
cost to the
school.
Principal
Assistant
Principals
Science
Teachers
Special
Education
Teachers
School Case
Workers
Parents
Counselors
Instructional
Assistants
Student Grade
reports
Student progress
reports
Science SOL
practice test results
Student
identification for
early intervention
Science teacher
lesson plans
reflecting
strategies and
differentiated
instruction
Science SOL Exam results
Student Grade Reports
Science SOL Rate increase for
students with disabilities
SCHOOL IMPROVEMENT PLAN 10
•Providing tutoring available to all
students
•Providing Science teachers with
professional development (PD)
related to differentiated
instruction strategies
•Identifying students with
disabilities who are struggling
with Science material
•Identifying students with
disabilities who are significantly
behind pacing of their peers in
Science courses
•Identifying students with
disabilities who are performing
poorly on the practice Science
SOL exam
Interventions
•Providing tutoring, supports, and
assistance to students with
diabilities who are:
oExperiencing difficulty
with Science material
oPerforming poorly on
practice tests for Science
SOL
oBehind the pacing of
their peers in Science
courses
•Frequent communication and
progess updates with parents of
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students with disabilities
Goal #3: By June 2026, we will improve the pass rate of all students passing the History Standards
of Learning Assessment from 46% to 51%.
Actions, Strategies, and Interventions Timeline
Estimated
Costs, Funding
Sources, and
Resources
Person(s)
Responsible
Positions will
suffice.
Names are
unnecessary.
Means of Evaluation
Procedures for
Monitoring
Evidence of Impact on Student
Learning
What will serve as this evidence?
Actions
•Collaboration for instruction and
strategies among all History
teachers
•Early intervention for students
exhibiting significant struggles
with History material
•Giving practice tests of History
Standards of Learning (SOL)
•Provide progress reports for all
students in History courses
Strategies
•Providing tutoring available to all
students
•Providing History teachers with
professional development (PD)
related to differentiated
instruction strategies
•Identifying students who are
struggling with History material
•Identifying students who are
August
2025 –
June 2026
Estimated cost
of $5k for
teacher stipends
to provide
tutoring
services.
Funding source
would be from
school’s
instruction
allocation from
the division.
Professional
development
provided by the
division are of
no additional
cost to the
school.
Principal
Assistant
Principals
Science
Teachers
Parents
Counselors
Instructional
Assistants
Student Grade
reports
Student progress
reports
History SOL
practice test results
Student
identification for
early intervention
History teacher
lesson plans
reflecting
strategies and
differentiated
instruction
History SOL Exam results
Student Grade Reports
History SOL Rate increase for all
students
SCHOOL IMPROVEMENT PLAN 12
significantly behind pacing of
their peers in History courses
•Identifying students who are
performing poorly on the
practice History SOL exam
Interventions
•Providing tutoring, supports, and
assistance to students who are:
oExperiencing difficulty with
History material
oPerforming poorly on
practice tests for History
SOL
oBehind the pacing of
their peers in History
courses
•Frequent communication and
progess updates with parents
SCHOOL IMPROVEMENT PLAN 13
References
Claxton, R. L. (2024). Public and Private School Administration: An Overview in Christian
Perspective (2nd ed.). Kendall Hunt Publishing - Custom Wholesale.
https://mbsdirect.vitalsource.com/books/9798385150830 \
Chesterfield County Public Schools. (2024). Oneccps.org.
https://www.oneccps.org/page/budget
Matoaca High School. (2023). Oneccps.org. https://matoacahs.oneccps.org/
Northouse, P. G. (2023). Introduction to Leadership: Concepts and Practice (6th ed.). SAGE
Publications, Inc. (US). https://mbsdirect.vitalsource.com/books/9781071884959
