Basic plan introduction

Assessment Description

For this assignment, you will complete the Basic Plan Introduction, which is a preface for the basic Emergency Operations Plan and includes certain items that enhance accountability and ease of use. Include the following typical introductory pieces in your introduction: 

1. Cover Page

2. Promulagation Page (250-300 words)

3. Approval and Implementation (250-300 words)

4. Record of Changes

5. Record of Distribution (350-500 words)

6. Table of Contents

Cover Page: Create a cover page including the title of the plan (Basic Emergency Operations Plan). For this assignment, it should include your name, EMM-685 course, instructor name, date, and the Yourtown facility selected in the plan.

Promulgation Document and Signatures: The promulgation portion officially announces/declares your plan and gives it authorized status. When authoring this section, detail the responsibilities of those likely tasked with preparing and maintaining your selected organizational procedures/guidelines. Also, direct this section to who would likely commit your organization to carrying out the training, exercises, and plan maintenance needed to support the plan. Keep in mind, the promulgation document (250-350 words)  needs to be written in such a way to allow your likely senior officials to affirm their support for emergency management. The senior official in this assignment will be ther instructor.

Approval and Implementation: The approval and implementation page is written (250-350 words) to introduce this plan, as it outlines its applicability, and indicates that it supersedes all previous plans. It should include a delegation of authority for specific modifications that can be made to the plan and by whom they can be made without the senior official’s signature. It should also include a date and should be signed by the senior official(s) which, for this assignment, you will indicate the instructor as the senior official/leadership.

Record of Changes: Each update or change to the plan should be tracked. The record of changes, will be created in table format, contains, at a minimum, a change number, the date of the change, the name of the person who made the change, and a summary of the change. Other relevant information could be considered. Create a table listing the minimal requirements. List the date of completion of this portion of the assignment as your single tracking source using indicator #1.

Record of Distribution: The record of distribution table will indicate the title and the name of the person receiving the plan (instructor), the Yourtown facility to which the recipient belongs, the date of delivery, and the number of copies delivered. Other relevant information should be considered. The record of distribution can be used to prove that tasked individuals and organizations have acknowledged their receipt, review, and/or acceptance of the plan.

Copies of the plan should be made available to Yourtown public and media without SOPs/SOGs, call-down lists, or other sensitive information.

After the record of distribution table, include a brief rationale (350-500 words) detailing the selected primary recipients or stakeholders and why it is ethical, equitable, and just to include them. The rationale would not typically be required in an EOP, but it shows that you are able to identify stakeholders involved in this section.

Table of Contents: The table of contents should be a logically ordered and clearly identified layout of the major sections and subsections of the plan that will make finding information within the plan. Use Basic/Traditional FEMA Format Table matching assignment list.

Prepare this assignment according to the guidelines found in the APA Style Guide, located in the Student Success Center. An abstract is not required.

You are required to submit this assignment to LopesWrite. A link to the LopesWrite technical support articles is located in Class Resources if you need assistance.

This benchmark assignment assesses the following programmatic competencies: 

MS Leadership in Homeland Security and Emergency Management

4.5 Incorporate professional ethics and equitable and just consideration of all stakeholders into emergency management practice.

Example:

Basic Emergency Operations Plan

Student Name

Grand Canyon University: EMM – 685 Dr. D

October 31, 2021

Superstition Mountain Golf and Country Club

( 1 )

Table of Contents

Basic Emergency Operations Plan 3 Promulgation Document and Signature 3 Approval and Implementation 4 Signatures 5 Record of Changes 5 Record of Distribution 6 Stakeholder Rationale 6

Basic Emergency Operations Plan

Promulgation Document and Signatures

The Emergency Operations Plan (EOP) for Superstition Mountain Country Club’s (SM) mission is to guide how all hazard response will be conducted. Superstition Mountain must guarantee that its activities are carried out quickly and with least disturbance in order to complete this purpose, particularly during an emergency.

While one can be hopeful the club is never challenged with an emergency, it is imperative this plan still be in place and the club is prepared and fully capable if an emergency did occur. This plan provides planning and program advice for implementing Superstation Mountain's continuity plans and programs, ensuring that the organization's key missions and operations are carried out in all threats and situations. The plan covers a wide range of incident management operations, such as preventing and mitigating terrorism, as well as preparing for, responding to, and recovering from large natural disasters and other big crises. This plan will enable essential functions to continue when there is a catastrophic emergency that severely impacts the club’s ability to operate as usual. This EOP and its contents will apply to all personnel involved with in participating in mitigation, preparedness, response, and recovery efforts of Superstition Mountain emergency operations.

The EOP was prepared by Kelby Smith and approved by senior official, Bart Eltz. This EOP enabling activities contained within this document to be performed within the organization’s capability. Furthermore, this EOP has been made available to the Superstition Mountain systems and external agencies. This plan has been developed in accordance with Principles of Emergency management and Emergency Operations Centers (EOC).

Approval and Implementation

This Emergency Operations Plan (EOP) was prepared for Superstition Mountain Golf and Country Club to develop, implement, and maintain a viable all hazards response capability. It was also prepared to establish a comprehensive approach to providing consistent, effective, and efficient coordination across a spectrum of activities. This plan supersedes all previous Plans as it is the most up to date plan being made November 2021. Delegation of authority goes to the senior official, Bart Eltz; however, specific modifications can be made by Mark Gurnow (General Manager), and department heads can have input with Mark making final decisions.

Department heads include Matt Brooks (Director of Golf), Chris Rinchak (Player Service Supervisor), Candace Denkers (Food and Beverage Manager), and Howard Baker (Facilities Maintenance Manager).

This plan will apply to all Superstition Mountain personnel participating in mitigation, preparedness, response, and recovery efforts. Furthermore, the EOP should be applied to all events that are conducted at the club, including: Weddings, banquets, parties in personal dining room and on grounds, and hosted events including events on the golf course. This plan addresses response activities at Superstition Mountain Golf and Country Club. It does not address emergency response activities at the Superstition Mountain Museum or at the Superstition Mountain Lost Dutchman State Park.

This EOP is built on an all-hazards approach and prepares for natural and man-made catastrophes and occurrences. The plan is flexible in that portion of it, or the entire plan, depending on the individual situation and the decision of the top official and general manager.

Bart Eltz Date

Senior Official

Mark Gurnow Date

General Manager

Record of Changes

Change Number	Date of Change	Individual Making Change	Description of Change
1	November 3, 2021	Kelby Smith	Updating the creation and outline of the EOP to regulation guidelines and update of personnel involved

Record of Distribution

Other relevant information should be considered. The record of distribution can be used to prove that tasked individuals and organizations have acknowledged their receipt, review, and/or acceptance of the plan.

Name	Title	Facility	Date of Delivery	Number of Copies
Mark Gurnow	General Manager	Superstition Mountain (SM)		1
Chris Rinchak	Player Service Supervisor	Superstition Mountain (SM)		2
Candace Denkers	Food and Beverage Manager	Superstition Mountain (SM)		5
Howard Baker	Facilities Maintenance Manager	Superstition Mountain (SM)		5
Charles Kmet	Emergency Manager	Pinal County		1
Mark Lamb	Sherriff	Pinal County Sherriff’s Office		1
Mike Farber	Fire Chief	Superstition Fire and Medical District		1
Pinal County Media Outlets	News	News media		1

The department heads of superstition mountain were selected to receive a record of distribution because each one of them are a crucial piece to Superstition Mountain Country Club running efficiently, and they all oversee every employee that works at the Club. Due to each of these personnel’s overseeing the employees that make up the club, it is fitting for them to receive a copy of the EOP for the place they work at. This will ensure it can get passed down to all employees, making everyone working at the club confident in how to respond in the event of an emergency.

Also included in this list is the Emergency Manager of Pinal County, which is the county the club is in. The emergency manager of the county is a huge stakeholder in the creation of this

EOP. Charles Kmet understands the Emergency Operations of the county, he has experience in writing EOP’s and managing emergency situations within the county, and he would be the best tool/resource in creating an EOP for a facility that is in the county he oversees for this specific set of needs. Having Kmet receive a copy of this EOP he will be able to suggest additions based on his experience, and he will be able to suggest what can be taken out of and EOP, if necessary. He understands the emergency management needs of his county, and he would be able to quickly identify mistakes, sections that may need elaboration, or a different perspective from someone who has experience. Finally, the emergency manager of the county should have access to documentation of the EOP of a facility of this capacity in this county.

The Fire Chief of Superstition and the Sheriff of Pinal County are also big stakeholders within this EOP. They are identified as stakeholders because they are first responders within the county and will likely be responding to an emergency at Superstition (assuming the emergency is secluded to this one physical place). They both have elaborate experience in planning, responding, mitigation, and recovery efforts of emergency situations that are specific to the area the Superstition Club is in. They can provide insight from their own experiences, and it is important for them to have access to the EOP and be involved in the development of it, if necessary.

The media outlets can also be considered stakeholders, but they will not have sensitive information included in their copies. They will be provided with an EOP specifically for the reason that they are communicators from emergency personnel to the public, and they will be able to communicate emergency operations to that is necessary to the public.