Running head: ROLES AND RESPONSIBILITIES 1
BOARD ROLES AND RESPONSIBILITIES 5
Board Roles and Responsibilities
December 16, 2018
Organizations should strive to have few committees. The temptation of having many committees fails the organization in many ways. Properly constituted boards in an organization should not have members from any committee serving in more than two committees. An organization taking such considerations in hand should have only two types of committees: the standing committee and the ad-hoc committee. The standing committee is the operational committee in an organization. It is used more often for most of the tasks and decisions an organization has to make.
The role of the standing committees at the SisterLove Inc. is to ensure the recommended actions are considered and to suggest proposals for all the important areas of the organization. According to Renz (2016), the role of any board is to be in charge of decision making, policy making and implementation and to provide oversight of the organization. The suggestions resulting from the standing committees are subject to approval from the Council. The role of the standing committee should stipulate the reason they are in place, which should be to stipulate why the board exists in relation to the overall purpose of the organization. The standing committees therefore perform the vast amount of roles and responsibilities for any non-profit making organization like the SisterLove Inc.
Advisory committees are formed with the sole objective of offering help with a wide range of solutions ranging from marketing to managing human resources and influencing the direction of regulators. Liket and Maas (2014) assert that committees play in an organization, advisory committees should be formed with utmost carefulness and consideration. Another committee that may exist is the ad-hoc committee. Ad-hoc committees are formed to solve special tasks. For instance, the Council Chairperson is usually in charge of forming the ad-hoc committees whenever there is a special task at hand.
Recommended Committee Structure
The ideal committee an organization has should clearly stipulate how it is going to help the organization achieve its vision/purpose, explain why it exists in relation to the purpose of the organization and finally, it should state the principles the board members should use to drive their day to day running of the organization, both on individual and collective basis. This means that the board in effect should address the board the financial, administration, personnel and programs of the organization are running smoothly. Structuring the board effectively helps the board in many ways. As Edwards and Hulme (2014) put it, if board is too small it struggles with lack of adequate input from the members in formulation of its strategies and may also not provide adequate oversight giving the executive too much power. On the other hand, a very large board could cause the organization have too much power due to influence and may also cause the board to lack proper engagement of all the members as they are simply too many of them.
The ad-hoc committee should not be composed of many members. The ad-hoc committee is useful over a short period of time. When a specific need arises that need to be handled by a special committee, the Chair and the other members may reach an agreement to form a committee that handles the issue and are dissolved. This type of committee will be very instrumental in implementing the urgent matters that arise, which the standing committee is not mandated to handle. The SisterLove Inc organization has aboard of eleven members. These board members are sometimes used to form part of the ad-hoc committee when the need arises.
Regardless of the type of committee chosen to be implemented by the organization, the committee should have the member task description and agreements, the members should be equipped with appropriate training so as to be invaluable ambassadors and the committee should be assessed annually the same way the members are assessed annually. This ensures that the committees are functioning properly and any deviating can be corrected soon enough so as the board remains effective.
To ensure financial stability of the organization, the boards should be well equipped with both financial and legal support. The SisterLove Inc. organization has a Finance manager and an Executive Finance Director who collectively handle the financial matters of the organization. According to Bryson (2018) every ideal organization should have the programs’ personnel that deals with the programs undertaken by the organization. The SisterLove Inc. organization has the Health Education and Prevention Manager to deal with the programs of the organization. All these functions are expected of the organization for effectiveness in its undertakings.
Renz, D. O. (2016). The Jossey-Bass handbook of nonprofit leadership and management. John Wiley & Sons.
Edwards, M., & Hulme, D. (2014). Non-governmental organisations-performance and accountability: Beyond the magic bullet. Routledge.
Liket, K. C., & Maas, K. (2015). Nonprofit organizational effectiveness: Analysis of best practices. Nonprofit and Voluntary Sector Quarterly, 44(2), 268-296.
Bryson, J. M. (2018). Strategic planning for public and nonprofit organizations: A guide to strengthening and sustaining organizational achievement. John Wiley & Sons.