Business Case Summary, Part 3

Healthcare Community Outreach project Management plan

LITE Version <1.0>

12/09/2018

VERSION HISTORY

Version #	Implemented By	Revision Date	Approved By	Approval Date	Reason
1.0

UP Template Version: 11/30/06

TABLE OF CONTENTS

1 Introduction 2

5 1.1 Purpose of Project Management Plan

5 2 project And Product Overview

5 3 ScoPE

5 3.1 Objectives

5 3.2 High-Level Requirements

5 3.3 Assumptions

5 3.4 Constraints

6 3.5 Major Deliverables/Milestones

6 3.6 Work Breakdown Structure

11 Appendix A: Project Management Plan Approval

12 APPENDIX B: REFERENCES

13 APPENDIX C: KEY TERMS

1 Introduction

1.1 Purpose of Project Management Plan

The purpose of the Project Management Plan (PMP) for the Community Healthcare Outreach is reaching out to the homeless and deprived, low income individuals. With the atmosphere and location for poverty-stricken people, it is almost impracticable and unbearable for them to uphold a detailed and straightforwardly available health care reports. Healthcare Community Outreach believes that personal health record (PHR) technology could help citizens have admission to their health record. A contributor has contributed ten thousand dollars for the project. Our panel has evaluated a diversity of options for PHR, identifying the achievement and management expenses and the controlled accessible financial plan. We have selected the greatest profitable technique towards supplying PHRs that is industrialized by the Veterans Affairs (VA) Health System. The anticipated audience of the Community Healthcare Outreach Project Management Plan is all project stakeholders as well as the project sponsor, senior leadership and the project team.

2 project And Product Overview

Healthcare Community Outreach Health Records is reaching out to the homeless and deprived, low income individuals, so that they will receive their health care records using the Veterans Affairs Health System. The requirement for this project is the guaranteeing the systems’ confidentially and the staff will oversee everyone’s needs obtaining their medical records

3 ScoPE

3.1 Objectives

To Design, plan, implement, and set measurement and controls of a personal health record (PHR) system that will help constituents have access to medical record anywhere and anytime. The organization has chosen to use the Veterans Affairs (VA) Health System that is available for free to anyone.

3.2 High-Level Requirements

The Veterans Affairs (VA) Health System is free and is web base. This system does not require a network infrastructure to house or support. All the organization needs are available computers and mobile devices with access to the internet. The organization be capable of promoting, assisting and educating their constituents on the benefits and how to use the PHR system available. Therefore, personnel need to be trained in how to navigate the PHR website and how to guide new users that need registration.

3.3 Assumptions

The Personal Health Record is the electronic, universally available resource for the provision of health information which is maintained by the patients. The development of this project; web-based personal record, is done through the VA health systems. This project includes a list of assumptions for the purposes of documentation of the estimates which have been made, the schedule to the system, and at the same time the financial plan to the project. The system will also be using a single patient medical record across the enterprise and be responsible for the overseeing of any ongoing health records used for the related components. At the same time, will be implemented through the development of site-specific policies and procedures. The provider team for this project will not be able to have any capability of declining the implementation process for the project. On the other hand, the specifically assigned tasks for the system users will be provided through the members for the team in a timely manner having a lead time which is enough (Lafky & Horan, 2011). The implementation for the project by the management team should be completed through the tasks that relate with the timeline which has been specified timeline. The providers will also be able to have access to the system through a certain gateway from the location which has an internet access. The training process for the project is a requirement and the users should be given enough time for the training needs. Also, the emergency room personnel should be able to have access to the records of the clients of the system where there is a need. The system allows the view of information which is stored on the database when a patient does not have permission to access the system.

3.4 Constraints

Some of the constraints or rather the problems which have been experienced through the management for this project range from the privacy and security issues, lack of its use and adoption problems. The process of data accuracy has been noted to arise. When the users of the system; who are the patients, enter their own records in health records for the purposes of updates, have raised a lot of concerns. The degree at which users should be able to have control access over the system is questioned to whether it should be a read-only access or whether it should be able to give full access to the system (Kaelber & Pan, 2008). Another most noticeable constraint for the implementation of PHRs is the issue of security and confidentiality breaches. In the system, not all parties which are involved are legal and follow the obligations with respect to the process of privacy for the system users. For example, a physician may be distressed on the reliability of the information which is held on the system, and this can lead to the question of the control system for the project. Through different literature analysis and the actual project implementation process, it can be said that a PHR threaten the control, the autonomy process, and the authority for the providers. Another major problem for this project is its adoption by the physicians. The system come through with the possibility of increasing the workload for the physicians. Through an evaluation process to the physicians, it has been concluded that the project is associated with an increased workload which one of the constraints that should be most addressed in this project. Lastly, it is the extent to which the system can be fully adopted and at the same time being held accountable for its content and the treatments which are performed and based on the information provided

Major Deliverables/Milestones

· M1- Design Approval is needed for having investors entailed from the start which will make it easier to receive criticism during the course

· M2 – After approval, we will obtain funding. Funding requirements are recognized in the fee starting point and are separated up among the numerous stages of the project.

· M3 - Hiring individuals for key roles are significant. Seeking the correct staff for the plan will guide into the latest phases of the project. Classifying the employment requirements and inquiring the accurate interview questions for all job openings will be an inspiring way to pursue the hiring progress.

3.5 Work Breakdown Structure

[Insert the project’s Work Breakdown Structure or provide a reference to where it is stored. See the CDC UP Work Breakdown Structure Practices Guide for a sample WBS template.]

Appendix A: Project Management Plan Approval

The undersigned acknowledge they have reviewed the PHR Veterans Affairs Health System Implementation Project Management Plan and agree with the approach it presents. Changes to this Project Management Plan will be coordinated with and approved by the undersigned or their designated representatives.

Signature:	Carisma Smith	Date:	12/10/2018
Print Name:	Carisma Smith
Title:	Project Manager
Role:	Project Team Lead

Signature:	Gemnot Cox	Date:	12/10/2018
Print Name:	Gemmot Cox
Title:	Project Manager
Role:	Project Team Member

Signature:	Juan Hernandez	Date:	12/10/2018
Print Name:	Juan Hernandez
Title:	Project Manager
Role:	Technology Support

Signature:	Stafford Gray	Date:	12/10/2018
Print Name:	Stafford Gray
Title:	Project Manager
Role:	Business Analyst

APPENDIX B: REFERENCES

The following table summarizes the documents referenced in this document.

Document Name and Version	Description	Location
A Research Agenda for Personal Health Records (PHRs) Version 15	The enrollment of the web-based site is completed within the username and a password.	Kaelber, D. C., Jha, A. K., Johnston, D., Middleton, B., & Bates, D. W. (2008). A research agenda for personal health records (PHRs). Journal of the American Medical Informatics Association, 15(6), 729-736. https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2585530/
The Value of Personal Health Record (PHR) Systems Volume 2008	Personal health records (PHRs) are a quickly increasing area of health information technology regardless of a absence of important appeal valuation.	Kaelber, D., & Pan, E. C. (2008). The value of personal health record (PHR) systems. In AMIA Annual Symposium Proceedings (Vol. 2008, p. 343). American Medical Informatics Association. https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2655982/pdf/amia-0343-s2008.pdf
Glossary Volume Unknown	CDC provides project plan terms	Glossary(n.d.).Retrieved from https://www2.cdc.gov/cdcup/library/glossary/default.htm
Personal health records: Consumer attitudes toward privacy and security of their personal health information Volume 17	PHR systems creators strive to prepare the requirements of weakened and poorly individuals must check practical signs to comprehend the structure supplies entailed.	Lafky, D. B., & Horan, T. A. (2011). Personal health records: Consumer attitudes toward privacy and security of their personal health information. Health Informatics Journal, 17(1), 63-71. http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.820.5326&rep=rep1&type=pdf
10 Examples of Milestones in Project Management Vol. Unknown	Examples of Project Management	10 Examples of Milestones in Project Management(2018). Retrieved from https://blog.teamweek.com/2018/07/project-milestones-examples/

APPENDIX C: KEY TERMS

The following table provides definitions for terms relevant to this document.

Term	Definition
Implementation Plan	The Implementation Plan explains how the business merchandise will be established, arranged, and transitioned into the working atmosphere.
Milestone	A important fact or occasion in the plan.
Stakeholder	A person or business that is vigorously included in the project, which will influence the success of the project purposes