IT project management

Contracts and Procurement

Instructions:

Prepare a report (overall 2,400 Words) is designed around analyzing the procurement in the case study project. This assessment comprises of three parts:

Part A: Introduce and summarise the procurement context and scope (life cycle journey of the case study project). Identify the project procurement components and tender evaluation that may have been used in the case study (according to your knowledge from the theory you have studied).

Part B: Describe the complexities (and key issues/risks), discuss the project environment and organisation aspects, leadership and governance and how these have influenced outcomes.

Part C: Identify or suggest key mitigations and possible learnings. Explain how those learnings may require changes to roles and responsibilities of key project resources, changes to procurement briefs or specifications, scope and the procurement process itself. Identify dependencies and common themes.

Learning Outcomes

1. Critically evaluate the risks associated with contract and procurement management approaches and make recommendationsto global project sponsors with regard to ‘best practice’ in this area.

2. Apply judgement and initiative in the development of ‘best practice’ contract and procurement process for global project management, identifying the external factors that need to be considered and mitigated for in every instance.

3. Analyse the responsibilities of the procurement manager and project manager

necessary to ensure stakeholder satisfaction.

General

Procurement and contracts are integral to successful project management. Planning for

purchases and acquisitions, requests for proposal, vendor selection, contract

administration, and contract closure are integral parts of the process. Learning from case

studies and benchmarking against better practices, standards and excellence is vital to

understand complexity of issues and successful strategies for procurement and contract

management. It will also ensure improved responsiveness to key issues, promote supplier client relationships through proactive management of risks and ultimately deliver higher

level of focus on performance-based out comes.

Specific

(Assessment Context) Assessment is about uncovering complexities in the procurement context generally, identifying key issues, looking at leadership, governance and key themes that will allow improved focus, and learning.

Assessment is based on understanding the case study and other Learning Resources.

Students are encouraged to look at the Essential and Highly Recommended Learning Resources and other public documents associated with the case study.

However, a careful thorough review of the report is required to understand the contracts and procurement issues that have arisen during the project execution, ongoing risks mitigations and lessons learnt that can be applied to other large infrastructure projects.

Assessment aims to encourage a deeper understanding of the challenges faced in large complex projects – particularly with procurement methods that involve private-sector finance to deliver complex projects – which is a significant method of procurement because it can mobilise global financial and procurement capability to innovatively build public infrastructure and facilities to meet the needs of the growing population.

Students are also encouraged to understand and explore the related organisational issues, stakeholders and the funding and finance aspects associated with the project.

Instructions:

Prepare a report (overall 2,400 Words) is designed around analyzing the procurement in the case study project. This assessment comprises of three parts:

• Part A: Introduce and summarise the procurement context and scope (life cycle journey of the case study project). Identify the project procurement components and tender evaluation that may have been used in the case study (according to your knowledge from the theory you have studied).

• Part B: Describe the complexities (and key issues/risks), discuss the project environment and organisation aspects, leadership and governance and how these have influenced outcomes.

• Part C: Identify or suggest key mitigations and possible learnings. Explain how those learnings may require changes to roles and responsibilities of key project resources, changes to procurement briefs or specifications, scope and the procurement process itself. Identify dependencies and common themes.