Week 9

 USW1.6313.202230 - PBHL-8450-1/DDHA-8450-1- PROJECT & RESOURCE MGMT-2021-WINTER-QTR- TERM-WKS-1-THRU-11-(11/29/2021-02/13/2022)-PT27

SafeAssign Drafts Metushela Nicolas on Mon, Jan 24 2022, 7:14 PM

99% highest match Submission ID: 06128806-210e-45cf-9281- 7323ced951bc

Word Count: 1,176 Attachment ID: 5150207563

Submission_Text.html

99%

Citations (5/5)

1 Another student's paper

2 Another student's paper

3 Another student's paper

4 ProQuest Document

5 Another student's paper

Introduction

Upgrading an electronic health system increases patient safety while providing easy access to patient information. Improved scheduling will also see the clinics run more efficiently with a minimal backlog and delays, not to mention faster lab results' access. The electronic health records provide easy coordination between the nurses concerning patient information. Therefore, the risk of over-prescription or the wrong diagnosis is significantly reduced, which is also because of the streamlined record-keeping that is not manual. This paper will reflect on a healthcare administrator's considerations when tracking resources required for a project and preparing a Gantt chart. The report will also examine the tools that will best support a health care administrator, prepare a budget and discuss how a Gant chart and budget might be used to evaluate the project.

Budget

1 Name Cost in dollars Miscellaneous cost in dollars Budgeted amount in dollars

Research 2,000 - 2,000

Planning 1,000 - 1,000

Coding 15,000 1,000 15,000

Development - - -

1 Equipment upgrade 1,000 - 1,000

Testing - - -

Launching - - -

1 Maintaining 1,000 - 1,000

Total cost 20,000 1,000 20,000

How to use the Gantt chart to assess the project

Project managers use Gantt charts for planning and management of a project. In this case, the new HER system software. A Gantt chart unites project teams in working towards the same goal. Gantt charts have the share feature where people leading the project can ensure that colleagues share the information and progress. During the development and coding of this software, the project team members must collaborate every step of the way to produce homogeneous software during the merging. Also, it helps with the management of the project resources. Project managers can easily assign tasks and roles with Gantt chart online tools.

With a Gantt chart, one can view all the scheduled tasks, the timeframe, and dependencies, which helps track the progress of the project until completion. Because of this, team productivity is bound to increase. Gantt charts give live progress of the project so everyone involved in the project can see how far they have come and see what is next to prepare for it (Wang & Song, 2018). This idea also allows transparency and accountability during the projects. Therefore, it is straightforward for team leaders to manage the members during the project.

Gantt charts also help assess a project by making resource planning easier. The budget that was given for this project is around 20,000 dollars. We have scheduled the work and planning of tasks with the Gantt chart. According to Wang & Song (2018), this makes it easier to identify the capacity of the available resources to allocate, redistribute and withdraw resources which makes decision-making easier. For projects with complex data, Gantt charts help summarize information. This data is crucial in effective decision making, unlike the use of excel sheets.

Gantt charts also provide an easier way to create project requirements. You can also create milestones, compare the progress of diverse tasks on the same page, therefore easy to pass information to the stakeholders, and identify risks. With the online software for Gantt charts, communication among the team members is also more accessible because they can receive real-time updates on the tasks. Another advantage of having a Gantt chart is that it helps ensure that team members do not get overworked because you can see how the lessons are allocated to determine which team member can be overworked.

How to Use a Budget to assess the project

The procedure of creating a budget focuses the attention of the project leaders on long- term thinking. Hence, the risks associated with short-term thinking and planning are removed. A budget is created for stakeholders to know where most of the resources go, which helps with knowing which parts of the funding need more resources and which tasks can survive with fewer resources, contributing to profitability review.

Another way that a budget helps assess a project is by improving performance evaluations. A budget is another way of setting goals for a team member to stick within the available resources. Stakeholders in the Project can be quickly evaluated when the project is completed, and the work is compared to the initial budget. Therefore, you can decide on how cash allocation can be done on future projects and analyze how the resources allocated for this project were used. You can come up with areas that need improvement.

A budget helps project stakeholders to identify the key goals and objectives of a project. In this case, it is creating a new EHR system software. Having a budget in place limits the project goals to adhere to the available resources. Budgetary restrictions are designed to ensure that a project finishes on time, especially when the existing resources run out. Budgeting also helps with cost estimation. The expected cost for the whole system software has already been given in this project. For a budget to successfully achieve the company's goal, it must be well planned, flexible, and communicated. For a company to deal with these unforeseen challenges, there must be money in the budget to handle such scenarios. The lack of flexibility may hurt the company.

A budget helps with the prioritization of tasks in a particular project. The essential functions are given resources first. 1 In this case, the coding and development of the software are crucial; therefore, allocate more resources. 1 Wang & Song (2018) found that other tasks are dependent on others, such as the testing and the launching; therefore, one job affects the outcome of another task. 1 Also, a budget will enable the stakeholder's plan for future costs. Maintaining the software is part of the tasks that need to be budgeted. A project can incur unexpected charges; therefore, it is good to be prepared.

Reasons for Breakdown of Activities

1 Breaking down the activities is essential because the work needed is clear and organized. A work breakdown structure of activities also promotes the creation of a project schedule. Since the project team can project the necessary effort to be assigned to the various sections of an organization, also, the structure can be used to outline the potential scope risks of a project. A work breakdown structure helps in cost estimates. The project administrator can also tell the deliverables of a project. Hence, a work breakdown structure helps an organization to remain on track.

Conclusion

2 The considerations that a health care administrator should keep in mind to track the resources needed for this project include project schedule, scope, the risk involved, and the project's complexity. Electronic health records (EHR) are among the most common health information systems because they carry electrical patient information. Patient health records include their previous ailments and treatment plans. The users can share the data with other hospitals. Electronic. Upgrading the electronic health record will allow patients to receive service in various hospitals using their previous patient records.

Reference

3 Wang, H., & Song, Y. (2018). 4 Secure cloud-based EHR system using attribute- based cryptosystem and blockchain. 5 Journal of medical systems, 42(8), 1-9.