week 10 discussion & presentation

1

To: Project Manager

From: Johnell Davis

Date: 03/01/20

Subject: Status Report

Introduction

The project manager selected a team that carried out activities aimed at providing details of the organizational environment, and the information system needs. This process is considered essential as it ensures the team acts on insightful data when designing a plan that will provide the desired business value (Janssen, Wimmer & Deljoo, 2015). Also, the process examines the resources available, and how they may be exploited in support of the new information system.

Task One

i. The team carried out a needs assessment to identify what kind of an information system the organization needs.

ii. Typically, the team examined the data sources within the organization, and the processes that generate those sets of data.

iii. It also identified the number of processes that will be impacted by an information system that is scaled optimally to meet the organizational needs.

iv. Further, the tasks identified the extent of change that is required to put the organizations on the global map when it comes to the use of modern and intelligent information systems.

v. Finally, the team assessed the human resources’ skills level in relation to the secure use of an information system.

Task Two

i. The task encompassed a preliminary examination of system vendors that provide secure, efficient, and scalable information systems.

ii. The team undertook preliminary research and examined the various systems while considering performance reviews by the customers.

iii. It creates a chart that compared the systems.

iv. It made the recommendations based on the needed and demands of the organization.

What the Team Expected to Accomplish

i. The selected team aimed at carrying out a needs assessment and provides a preliminary report.

ii. It also aimed at examining the available systems that meet the needs of the organization.

iii. It aimed at providing a recommendation on the system that is deemed most suitable to the organization.

iv. The project manager shared roles and responsibilities, and guided the teams during performance. Prior to any task, the manager convened meetings, and informed the teams about the expectations.

Projects Accomplished this Week

Task one

i. A needs assessment was completed, and a preliminary report compiled.

ii. It identified that the organization’s systems and business process need an information system that can centralize information, and data for easy access and use.

iii. Also, the report pointed out the organization needs a policy for information collection, access, and use. Such a policy enables easy collection, and use of information (Toohey, 2014).

iv. It also revealed that the human resources need training on how to securely use the information system to lower the levels of vulnerability to cyber-attacks, which have become too common nowadays.

Task Two

i. The selected team created a chart of system vendors that need to be considered.

ii. It narrowed down to the vendor who provides not only cost-effective system and services, but the one who offers scalable and cloud-enabled.

iii. It recommended CoreOS as a leading provider of IT infrastructure that meets the interests of the business organization.

iv. The vendor provides cost-effective services and also installs the system.

What the team Accomplished

i. The selected team was able to carry out a needs assessment, which informed the kind of information system that is needed by the organization.

ii. It was informed by the system and the business needs of the organization.

iii. Also, the team was able to identify a suitable vendor that will provide the organization with the needed IT infrastructure.

iv. The team felt it was able to accomplish the tasks it had targeted. It made the team become motivated.

Project Issues

Issue One

i. The team needed much supervision for it to realize the desired tasks. The members did not have a sense of self-drive.

Issue Two

ii. Due to the fact that some members had other tasks to accomplish, the time available was limited.

Addressing the Above Issues

i. The team needs more time for the members to develop interpersonal relations. It will promote their motivation, and lead to the development of a sense of self-drive.

ii. On the other hand, the organization should ensure the members are relieved of some of their duties for them to find enough time for the activities that need to be met.

Next Week’s Tasks

Task One

i. Access the compatibility of the recommended system to the organization’s current system. The task is important as it will point out the challenges that may be experienced during the implementation of the program.

Task Two

i. An additional task entails the preparation of a budget based on the organization’s current disposal of resources. The budget will focus on the most important resources that will promote the efficiency of the system.

ii. To realize the above tasks, the project manager will assign roles and responsibilities to the members of the teams. Also, the manager will guide them through the tasks to ensure they are able to deliver the desired results in a timely manner.

References

Janssen, M., Wimmer, M. A., & Deljoo, A. (2015). Policy Practice and Digital Science. New York, NY: Springer.

Toohey, T. J. (2014). Understanding Privacy and Data Protection. New York, NY: Thomson Reuters.