Collaborative Tool Pitch

COM200: Communication: The Key to Working Together Week 7 Assignment: Speech Outline

Speech Outline

Kesha Stevens

20 May 2026

Speech Outline

I. Introduction

A) Attention-grabbing statement: Research indicates that 97% of employees prefer working remotely either part or full-time, but many organizations are still not equipped with the right tools to facilitate effective remote collaboration (Chinyuku, 1, p.136).

B) Purpose of the speech: To convince leadership of the value of adopting Microsoft Teams as our company's primary communication solution for working remotely.

C) Preview the Main Points of the Body:

1. Main point 1: Microsoft Teams improves real-time communication and staff engagement.

2. Main point 2: Microsoft teams enhance the productivity of employees to a great extent.

3. Main point 3: Microsoft Teams is a platform that has strong integration and security features.

II. Body

1. Main point #1: Microsoft Teams enhances communication and engagement for remote teams.

a. Supporting detail: With Microsoft Teams, organizations can keep running securely whether everyone is in the same office or located around the world. (Centric Consulting, n.d., para 1).

b. Supporting detail: When employees do not have a formal communication system in place, the team's cohesion decreases over time by 30% (Chinyuku, 1, 142).

c. Supporting detail: Microsoft Teams supports real-time collaboration and reduces delays and maximizes decision-making in teams.

2. Main point #2: Microsoft Teams directly improves employee productivity.

a. Supporting detail: According to  a study by Forrester, there was a 291 percent ROI and net benefit value of over $35m dollars using Microsoft Teams for business. In one example, Forrester found that employee efficiency — without Copilot — saved companies $19.6m in three years.

b. Supporting detail: Whether it’s a one-on-one video call with a customer or a video meeting with several people in your workplace, Teams can support it. (Centric Consulting, n.d., para 3).

c. Supporting detail: The analytics tools available in the platform help organizations identify areas for improvement and optimize engagement strategies.

3. Main point #3: Microsoft Teams offers solid integration and enterprise-level security.

a. Supporting detail: Offering virtual capabilities like Teams’ chat messaging will help improve morale and keep your team engaged with work and those around them. (Centric Consulting, n.d., para 8).

b. Supporting detail: Data protection features include data encryption, multi-factor authentication, and role-based access control, which are all designed to safeguard organizational data.

c. Supporting detail: Scalability ensures that it accommodates teams of different sizes, and hence, making it a long-term investment.

III. Conclusion

A) Review the Main Points of the Body:

1. Main point 1: Microsoft Teams fosters communication and team bonding.

2. Main point 2: Improves employee productivity.

3. Main point 3: It provides secure, scalable, and integrated collaboration.

B) Restate the purpose of the speech: Microsoft Teams is the solution that is most practical and evidence-based for our organization's remote work collaboration issues.

C) Memorable Closing Statement: Distance should never be an issue with our teams. An investment in Microsoft Teams is an investment in connection, productivity and the future of our organization. 

Sources

1. Clementine Chinyuku. 2025. The Impact of Remote Work on Building Effective Teams: Exploring the Challenges of Fostering Team Cohesion in Remote Work Environments, A Brief Review of Literature. pp. 133-148. https://doi.org/10.59857/vrxh4886

2. Centric Consulting. (n.d.). Remote work: How Microsoft Teams can keep your business running. Retrieved April 20, 2026, from  https://centricconsulting.com/blog/remote-work-how-microsoft-teams-can-keep-your-business-running/

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