Week 5 Project

Page 1 of 3 MGT3035 Fundamentals of Project Management

© 2013 South University

Different Types of Project Documents There are various types of project documents. Some of them have been given below.

Project Charter: A document used by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Project Scope Statement: The narrative description of the project scope, including major deliverables, project objectives, project assumptions, project constraints, and statement of work. It provides a documented basis for making future project decisions and for confirming or developing a common understanding of project scope among the stakeholders.

Request for Proposal: A type of procurement document used to request proposals from prospective vendors of products or services.

Statement of Work: A description of products, services, or results to be supplied.

Contract: A mutually binding agreement that obligates the vendor to provide a specified product or service or result and obligates the buyer to pay for it.

Project Plan and Subsidiary Plan: A formal, approved document that defines how the project is executed, monitored, and controlled. It may be a summary or composed of constituent plans.

Work Breakdown Structure (WBS): A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the projected objectives and create the required deliverables.

Project Activity List: A summary of all the components of work performed during the course of a project, derived from the WBS.

Project Networks: Any schematic display of the logical relationships among the schedule activities.

Schedule: Planned dates for performing schedule activities and meeting schedule milestones.

Gantt Charts: A graphic display of schedule-related information. Schedule activities or the WBS components are listed down the left side of the chart, and dates are shown across the top.

Budgets: The approved estimate for the project, the WBS component, or any schedule activity.

Organization Chart: A method for depicting interrelationships among a group of persons working together towards a common objective.

Responsibility Charts: A structure that relates the project organization structure to the work structure. This helps ensure that each component of the scope of work is assigned to a responsible person.

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© 2013 South University

Risk Register: The document containing the results of the qualitative risk analysis, quantitative risk analysis, and risk response planning.

Risk Breakdown Structure: A hierarchically organized depiction of the project risks arranged by risk category and subcategory that identifies the various areas and causes of identified risks.

Probability Impact Matrix: A common way to determine whether a risk is considered low, moderate, or high by combining the two dimensions of a risk; its probability of occurrence, and its impact on objectives, if it occurs.

Audits and Lessons Learned Archives: A store of historical information and lessons learned about the outcomes of previous project selection decisions and previous project performance.

Change Requests: Requests to change or expand the project scope, modify policies, plans or procedures, modify costs or budgets, or revise schedules.

Periodic Reports: Formal documents required by the communications plan at various important points of scheduled project progress.

EVM: A management methodology for integrating scope, schedule, and resources, and for objectively measuring project performance and progress.

Stakeholder Communications: The formal manner by which persons and organizations, such as customers, sponsors, performing organizations, and the public that are actively involved in a project or whose interest may be affected, are kept informed throughout the project life cycle.

Forecasts Estimates: Predictions of conditions or events in the project future based on information and knowledge available to the time of the forecast.

Quality Tools: Tools adopted from quality management, such as flowcharts, benchmarking studies, fishbone diagrams, and control charts.

Status Review Meeting Minutes: Formal documentation of major topics covered and decisions made during planned meetings throughout the project life cycle.

Corrective Actions: Documented direction for executing the project work to bring expected future performance of the project work in line with the project management plan.

Issue Log: Centralized documentation of matters in question or in dispute, points of matter not yet settled, and over which there is still discussion.

Test Reports: Formal reports of the results of the technological or other tests of progress along known dimensions of uncertainty.

Subcontract: A contract let by a main contractor to another, usually more competent organization in a given area, normally in a specialized field needed for project completion.

Job Descriptions and Performance Evaluations: Documents used in project human

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© 2013 South University

resource management to record the job requirements of someone who will be needed to work on a project, and subsequently the record of how a person filling that job has met the requirements of the description.

Resource Breakdown Structure: A hierarchical structure of resources by resource category and resource type used in resource leveling schedules to develop resource limited schedules, and which may be used to identify and analyze project human resource assignments.