Final Project Management Project
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Week3SignatureAssessmentAssignment-ProjectManagementPlan.doc1
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Signature Assessment Assignment
Signature Assessment Assignment
Target Expansion
Signature Assessment Assignment
Target Expansion Project
In any project, there must be a risk plan, procurement plan and human resource plan. The risk assessment plan can be used in how the risks that are associated with the project ae mitigated. When upgrading the supermarket, there are risks, which are associated with the project and show how the risk activities will be carried out. Risks such as running out of employees especially the key employees are any project manager headache. There could be shortage of materials and other resources. Therefore, the project to be successful must be handled with a lot of care.
Risk Management Process
A manager works together with other team in responding to risks. The response in this case will include management, risk analysis, identification. The risks are to be identified to ensure that they are dealt with early enough during the early stages of the project life cycle. The following gives a brief outline on how the risks will be dealt with.
Risk Identification
The risks will be identified from several factors such as the project team, key stakeholders and other environmental factors that can contribute to the key risks.
Risk Analysis
Using all possible outcomes in the project, it is possible to come up with the risks, after which they are ranked according to the outcome of the risk. The risks with higher impact means that there is high probability of the risk occurring. Using the risk analysis information, the risks can be grouped accordingly and major risks to be ignored or given a special attention.
Qualitative Risk Analysis
This is giving a risk the numerical probability of the risk occurring. The impact of the risks will be assessed by the experts in the field. The following ranking will be used to categories the risks according to the risk ranking.
Voice Based Risk Matrix
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Project Name: |
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Prepared by: |
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Date: |
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|
Identified Risk |
Impact on Project |
Impact rating |
Probability of occurring |
Mitigation action |
|
|
|
A |
B |
|
|
Failure to meet the required design of the supermarket. |
High |
1 |
0.45 |
Deal with the risk, collect all the voice requirement |
|
Using unsuitable color Mix |
Low |
4 |
0.34 |
Employ competent color mixer. |
|
Project going beyond the expected time |
Low |
3 |
0.02 |
Follow the critical tasks methods to evaluate progress. |
|
The owner of the house rejecting the current design |
Low |
1 |
0.03 |
Let other companies handle the risk. |
|
The project can run out of supplies |
Medium |
4 |
0.08 |
Competent supplier listing panel |
|
Key employees might leave at a critical time during the project management |
High |
3 |
0.45 |
Have a back-plan for employees, outsource employee recruitment to have employees at all the time. |
|
The house design fails to meet the required standard |
Low |
1 |
0.35 |
Employee a key designer in the team, keep on involving all stakeholders during the project |
Risk Response Planning
Every risk would be given to the project team to ensure that the project will not be interfere with the project flow. There should be more flow of information and the following actions can be taken in order to mitigate the risks.
· Risk Avoidance – Includes taking necessary actions so that threats that can make the risk to happen are totally avoided
· Mitigate: This include the need to realize how to deal with the risk should it occur. Risk mitigation might include accepting the impact of the risks.
· Accept the risk. This means that nothing should be done about the risk
· Transfer – passing the risk to a third party so that the company does not feel its direct effect.
Communication Plan
Communication plan will be done according to the following communication matrix. The matrix can be shown in the following diagram.
Figure 1: Project Communication Plan
Human Resource Plan
Human resource planning should explain the purpose and the importance of having every employee in the project. Human resource plan should show all the human resource requirements and how they are going to be employed in the project and use the plan to help in managing the project effectively. Therefore, human resource plan will help the team to manage the human resource activities and help in building the project until the project closure. Human resource plan will be divided into the following sections:
· The responsibilities and roles of every team member
· The project organization chart as well
· Staffing plan schedule
· Time-line for every staff resource and skills.
The main reason of having human resource plan is to achieve the project success by ensuring that the appropriate resources are acquired with the available skills such as team building, resource training, and other strategies where activities are well managed. Essential skills are imparted and the resources. In short in skill gap should be identified and the skills acquired immediately. The following were the roles and responsibilities identified during the project. The project will have the following activities included.
Tasks and Milestone
|
Task Name |
Duration |
|
Business Plan Document |
30 days |
|
Project Planning |
30 days |
|
Funding |
10 days |
|
Budgeting |
10 days |
|
Goods and services/Procurement |
10 days |
|
Scheduling |
0 days |
|
Store Design |
45 days |
|
Security System |
4 days |
|
Interior Design |
15 days |
|
Lightening |
15 days |
|
Furnishings |
4 days |
|
Art and drawings |
4 days |
|
Decisions on paints and Color Schemes |
3 days |
|
Floor Space/ In store Displays |
0 days |
|
Windows Displays |
30 days |
|
Communication networks |
10 days |
|
Exterior Design |
13 days |
|
Lightening |
10 days |
|
Signage |
2 days |
|
Landscaping |
2 days |
|
Parking |
2 days |
|
Cleaning and Upgrading |
7 days |
|
Constructions and design |
1 day |
|
Vendor selections |
1 day |
|
Interior |
2 days |
|
Bathrooms |
2 days |
|
Cashier Counters |
2 days |
|
Customer service area |
1 day |
|
Employees area |
1 day |
|
Utilities |
4 days |
|
Electrical |
2 days |
|
Gas |
2 days |
|
Water |
2 days |
|
Sewer |
1 day |
|
Communication networks |
23 days |
|
Bid process |
1 day |
|
Vendor selections |
1 day |
|
Vendor Contracts |
2 days |
|
Cabling |
2 days |
|
Phone System |
2 days |
|
Application Implementation |
3 days |
|
Point Of sale |
3 days |
|
Inventory Management |
2 days |
|
Integrate SKU Data |
2 days |
|
Quality Review |
3 days |
|
Code Compliance |
1 day |
|
Occupancy Certificate |
1 day |
|
Head Office Review |
2 days |
|
Staffing |
2 days |
|
Advertising |
1 day |
|
Interviewing |
1 day |
|
Hiring |
2 days |
|
Training |
1 day |
|
Merchandising |
11 days |
|
Assemble Displays |
1 day |
|
Price Ticketing |
1 day |
|
SKU Scan |
3 days |
|
Display Merchandise |
3 days |
|
Gift Cards |
3 days |
|
Display Store Policies |
4 days |
|
Marketing |
11 days |
|
Staff Business Cards |
4 days |
|
Branded Shopping Bags |
2 days |
|
New Location Updates |
5 days |
|
New Location Updates |
13 days |
|
New Catalog |
5 days |
|
Print Media |
5 days |
|
Internet |
3 days |
|
Grand Opening |
4 days |
|
Special Guest Invitation |
2 days |
|
Advertising |
3 days |
|
Catering |
1 day |
|
Entertainment |
1 day |
Budget Estimates
|
|
Project Initiation |
Project Planning |
Project Execution |
Project Shutdown |
Category |
|
|
|
|
|
|
Expense Totals |
|
Business Plan Document |
|
|
|
|
|
|
Project Planning |
|
|
|
|
|
|
Funding |
$120.00 |
$341.00 |
$200.00 |
$120.00 |
$781.00 |
|
Budgeting |
$140.00 |
$230.00 |
$219.00 |
$340.00 |
$929.00 |
|
Goods and services/Procurement |
$200.00 |
$210.00 |
$340.00 |
$230.00 |
$980.00 |
|
Scheduling |
$260.00 |
$190.00 |
$461.00 |
$120.00 |
$1,031.00 |
|
Store Design |
|
|
|
|
|
|
Security System |
$380.00 |
$150.00 |
$703.00 |
$200.00 |
$1,433.00 |
|
Interior Design |
$440.00 |
$130.00 |
$824.00 |
$390.00 |
$1,784.00 |
|
Lightening |
$500.00 |
$110.00 |
$945.00 |
$580.00 |
$2,135.00 |
|
Furnishings |
$560.00 |
$90.00 |
$1,066.00 |
$770.00 |
$2,486.00 |
|
Art and drawings |
$620.00 |
$70.00 |
$1,187.00 |
$960.00 |
$2,837.00 |
|
Decisions on paints and Color Schemes |
$680.00 |
$50.00 |
$1,308.00 |
$1,150.00 |
$3,188.00 |
|
Floor Space/ In store Displays |
$740.00 |
$30.00 |
$1,429.00 |
$1,340.00 |
$3,539.00 |
|
Windows Displays |
|
|
|
|
|
|
Communication networks |
$860.00 |
$672.00 |
$1,671.00 |
$1,720.00 |
$4,923.00 |
|
Exterior Design |
|
|
|
|
|
|
Lightening |
$980.00 |
$91.17 |
$1,913.00 |
$2,100.00 |
$5,084.17 |
|
Signage |
|
|
|
|
|
|
Landscaping |
$1,100.00 |
$128.17 |
$2,155.00 |
$2,480.00 |
$5,863.17 |
|
Parking |
$1,160.00 |
$146.67 |
$2,276.00 |
$2,670.00 |
$6,252.67 |
|
Cleaning and Upgrading |
|
|
|
|
|
|
Constructions and design |
$1,280.00 |
$183.67 |
$2,518.00 |
$3,050.00 |
$7,031.67 |
|
Vendor selections |
$1,340.00 |
$202.17 |
$2,639.00 |
$3,240.00 |
$7,421.17 |
|
Interior |
$1,400.00 |
$220.67 |
$2,760.00 |
$3,430.00 |
$7,810.67 |
|
Bathrooms |
$1,460.00 |
$239.17 |
$2,881.00 |
$3,620.00 |
$8,200.17 |
|
Cashier Counters |
$1,520.00 |
$257.67 |
$3,002.00 |
$3,810.00 |
$8,589.67 |
|
Customer service area |
$1,580.00 |
$276.17 |
$3,123.00 |
$4,000.00 |
$8,979.17 |
|
Employees area |
$1,640.00 |
$294.67 |
$3,244.00 |
$4,190.00 |
$9,368.67 |
|
Utilities |
|
|
|
|
|
|
Electrical |
$1,760.00 |
$331.67 |
$3,486.00 |
$4,570.00 |
$10,147.67 |
|
Gas |
$1,820.00 |
$350.17 |
$3,607.00 |
$4,760.00 |
$10,537.17 |
|
Water |
$1,880.00 |
$368.67 |
$3,728.00 |
$4,950.00 |
$10,926.67 |
|
Sewer |
$1,940.00 |
$387.17 |
$3,849.00 |
$5,140.00 |
$11,316.17 |
|
Communication networks |
|
|
|
|
|
|
Bid process |
$2,060.00 |
$424.17 |
$4,091.00 |
$5,520.00 |
$12,095.17 |
|
Vendor selections |
$2,120.00 |
$442.67 |
$4,212.00 |
$5,710.00 |
$12,484.67 |
|
Vendor Contracts |
$2,180.00 |
$461.17 |
$4,333.00 |
$5,900.00 |
$12,874.17 |
|
Cabling |
$2,240.00 |
$479.67 |
$4,454.00 |
$6,090.00 |
$13,263.67 |
|
Phone System |
$2,300.00 |
$498.17 |
$4,575.00 |
$6,280.00 |
$13,653.17 |
|
Application Implementation |
|
|
|
|
|
|
Point Of sale |
$2,420.00 |
$535.17 |
$4,817.00 |
$6,660.00 |
$14,432.17 |
|
Inventory Management |
$2,480.00 |
$553.67 |
$4,938.00 |
$6,850.00 |
$14,821.67 |
|
Integrate SKU Data |
$2,540.00 |
$572.17 |
$5,059.00 |
$7,040.00 |
$15,211.17 |
|
Quality Review |
|
|
|
|
|
|
Code Compliance |
$2,660.00 |
$609.17 |
$5,301.00 |
$7,420.00 |
$15,990.17 |
|
Occupancy Certificate |
$2,720.00 |
$627.67 |
$5,422.00 |
$7,610.00 |
$16,379.67 |
|
Head Office Review |
$2,780.00 |
$646.17 |
$5,543.00 |
$7,800.00 |
$16,769.17 |
|
Staffing |
|
|
|
|
|
|
Advertising |
$2,900.00 |
$683.17 |
$5,785.00 |
$8,180.00 |
$17,548.17 |
|
Interviewing |
$2,960.00 |
$701.67 |
$5,906.00 |
$8,370.00 |
$17,937.67 |
|
Hiring |
$3,020.00 |
$720.17 |
$6,027.00 |
$8,560.00 |
$18,327.17 |
|
Training |
|
|
|
|
|
|
Merchandising |
$3,140.00 |
$757.17 |
$6,269.00 |
$8,940.00 |
$19,106.17 |
|
Assemble Displays |
$3,200.00 |
$775.67 |
$6,390.00 |
$9,130.00 |
$19,495.67 |
|
Price Ticketing |
$3,260.00 |
$794.17 |
$6,511.00 |
$9,320.00 |
$19,885.17 |
|
SKU Scan |
$3,320.00 |
$812.67 |
$6,632.00 |
$9,510.00 |
$20,274.67 |
|
Display Merchandise |
$3,380.00 |
$831.17 |
$6,753.00 |
$9,700.00 |
$20,664.17 |
|
Gift Cards |
$3,440.00 |
$849.67 |
$6,874.00 |
$9,890.00 |
$21,053.67 |
|
Display Store Policies |
$3,500.00 |
$868.17 |
$6,995.00 |
$10,080.00 |
$21,443.17 |
|
Marketing |
|
|
|
|
|
|
Staff Business Cards |
$3,620.00 |
$905.17 |
$7,237.00 |
$10,460.00 |
$22,222.17 |
|
Branded Shopping Bags |
$3,680.00 |
$923.67 |
$7,358.00 |
$10,650.00 |
$22,611.67 |
|
New Location Updates |
$3,740.00 |
$942.17 |
$7,479.00 |
$10,840.00 |
$23,001.17 |
|
New Location Updates |
$3,800.00 |
$960.67 |
$7,600.00 |
$11,030.00 |
$23,390.67 |
|
New Catalog |
$3,860.00 |
$979.17 |
$7,721.00 |
$11,220.00 |
$23,780.17 |
|
Print Media |
$3,920.00 |
$997.67 |
$7,842.00 |
$11,410.00 |
$24,169.67 |
|
Internet |
$3,980.00 |
$1,016.17 |
$7,963.00 |
$11,600.00 |
$24,559.17 |
|
Grand Opening |
|
|
|
|
|
|
Special Guest Invitation |
$4,100.00 |
$1,053.17 |
$8,205.00 |
$11,980.00 |
$25,338.17 |
|
Advertising |
$4,160.00 |
$1,071.67 |
$8,326.00 |
$12,170.00 |
$25,727.67 |
|
Catering |
$4,220.00 |
$1,090.17 |
$8,447.00 |
$12,360.00 |
$26,117.17 |
|
Entertainment |
$4,280.00 |
$1,108.67 |
$8,568.00 |
$12,550.00 |
$26,506.67 |
|
|
|
|
|
|
|
|
Total Costs |
$128,340.00 |
$30,442.67 |
$255,167.00 |
$350,760.00 |
$764,709.67 |
|
|
|
|
|
|
|
Roles and Responsibilities
Project Manager (PM), (2 positions): The project manager will be required in coordinating all aspects of the project and involving the various stakeholders in the project. When all stakeholders are informed about the progress of the project, there is low likelihood that the project will be in jeopardy. Design Engineer, (2 positions): Design Engineer will be responsible for designing various designs and color combinations. There will be an interior designer and exterior designer when dealing with the project. Training Lead (1 position): Training lead will be involved in different training during the project. When the training starts, the lead will ensure that the human personnel are well trained into taking the project. Functional Managers: There are manger who will not form any part of the management but will be involved in various parts of the project such as critical decision making.
Communication Plan for the project
|
|
Implementation Manager |
Project Manager |
Functional Managers |
Training Leads |
Design Engineers |
Department Managers |
|
Requirements Gathering |
S |
R |
C |
R |
A |
I |
|
Coding Design |
C |
A |
C |
|
R |
I |
|
Coding Input |
|
R |
|
|
R |
|
|
Software Testing |
C |
A |
I |
|
R |
I |
|
Network Preparation |
R |
R |
I |
|
C |
I |
|
Implementation |
R |
R |
I |
A |
C |
C |
|
Conduct Training |
|
A |
A |
C |
|
C |
Key: R – Personnel Responsible. A – Personnel Accountable for the Job.
C –There is a consultation made I – The personnel is informed about the activity going on
Staffing Management
Staffing is part of the management human resource planning and this will outline how human resource will be acquired. The timelines of their acquisition and release of an employee. Various performance reviews should be performed on employees and the other government regulations such as regulatory compliance in payroll and recruitment should be taken into consideration.
Staff Acquisition:
For the whole project, new staff would be acquired as outlined above. The resources will be entirely internal and there will be no contract performed. Any training required will be delivered and any adequate skills required will be hired for full time employment
Performance Reviews:
Every employee will have their performance reviewed and each team member’s work will be required to understand the requirement of their jobs at the beginning of the project. The project manager will review each team member’s assigned work activities at the onset of the project and communicate all expectations of work to be performed. All expectations to be delivered by the team members are to be communicate as well. The functional managers will then perform a formal performance review on each team member.
Employee Performance Appraisal
Performance appraisals are the system are very important in human resource management. There is need to understand employee roles benefits and objectives of all employees and applause them when they perform well. Performance appraisal systems are developed to ensure that there is efficiency in an organization and that every employee perform to their best. Employees should be allowed to perform to their best and develop their potential, the best employee is to be rewarded. This will make other employees to be energized and perform better.
Procurement plan
Procurement plan is necessary in deciding what will be bought and what will not, the procurement plan will define the procurement method to be employed during the project.
|
Procurement Method |
Prior Review Threshold |
|
ICB and LIB (Materials) |
$1899 |
|
NCB (Materials) |
All contracts |
|
ICB (Materials) |
$900 00 |
|
NCB (Works) |
The First Three Contracts |
|
ICB (Non-Consultant Services) |
The First Three Contracts |
Prequalification.
The bidders must be prequalified in order to take bids and the prequalification process must be followed. The procurement manual should be followed. In the following table, the procurement schedule, method, coupled with dates must be followed.
Procurement Packages with Methods and Time Schedule
|
2 |
3 |
4 |
7 |
|
Contract (Description) |
Procurement Method |
Prequalification (yes/no) |
Expected Bid-Opening Date |
|
Supply Office Equipment |
NCB |
no |
06.08.2006 |
|
Supply of Building materials |
ICB |
no |
06.08.2006 |
|
Supply of renovation materials |
ICB |
no |
28.08.2006 |
|
Acquisition of Colors |
Shopping |
no |
06.08.2006 |
|
Acquisition of other materials |
Shopping |
no |
30.08.2006 |
Reference
Hurst, n. (1998). Risk assessment. Cambridge: royal society of chemistry.
Hester, r., & Harrison, r. (1998). Risk assessment and risk management. Cambridge: royal society of chemistry.
References Not Cited In Assignment - .25 Point
Your references were not cited in your assignment. Remember that APA requires at least one citation for every reference listed on the reference page.
[I would suggest that you use either Riverpoint or the Citation and Reference Generator located on the Center for Writing Excellence / Tutorials & Guides website to assist you in your next written assignment]
Week 3 Individual Assignment: Signature Assessment Assignment: Project Management Plan
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Content 7 Points available / 7 Points earned |
Comments: |
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· Risk management plan identifies at least five risks: (2 Points) · Risks tabulated and quantified with an overall risk assessment score · Mitigation plans identified for each risk · HR plan identifies HR needs by skill set and when they are needed: (3 Points) · Training approach for team is identified · Plans for recognition and reward of team are discussed · Communication plan identifies key stakeholder groups: (1 Points) · Tabulates types of information and include the frequency of produced information, target audience, how information is distributed, and who is responsible for producing information · Project Procurement Plan (1 Points) · Examine the methods that will be used to manage procurements in the project. · Examine at least one contract vehicle that might be used.
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Maria, You have successfully completed additional sections of your project management plan, including the risk management plan, the human resources (HR) plan, communication plan, and procurement plan. You have demonstrated a solid understand by identifying specific risks for your project and how they are managed, what HR is needed, and how to manage project communications. This assignment helps emphasize the importance of these plans and their vital role in a well-rounded plan. The assignment also provides the roadmap for project execution, monitoring, and control.
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Organization/Development 1 Point available / 1 Point earned |
Comments: |
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· The paper is no more than 2,100 words. · The structure of the paper is clear, logical, and easy to follow. · The introduction provides a sufficient background on the topic and previews major points. · The paper shows an understanding of relevant theory and idea. · The central theme and purpose is immediately clear. · Subsequent sections develop and support the central theme. |
Size of paper (i.e. word count) has been kept within reason. Presentation of detail is logical and flows smoothly.
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Mechanics 1 Point available / 1 Point earned |
Comments: |
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· Formatting or layout and graphics are pleasing to the eye, such as font, colors, and spacing. · Rules of grammar, usage, and punctuation are followed, and spelling is correct.
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Paper layout presents information in a way that is professional and adds to the overall meaning of the paper. There are no spelling errors. There are no grammar errors.
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APA Formatting 1 Point available / .75 Point earned |
Comments: |
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· APA formatting is followed. |
Please refer to my comments in your assignment - .25 Point |
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Turn It In Report
Turn It In Matches supported by provided references |
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10 Total Points Available / 9.25 Points Earned
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