Project Schedule, Cost, & Procurement Management

Running Head: COFFEE HOUSE PROJECT 1

COFFEE HOUSE PROJECT 8

Coffee House Project

Institution

Student Name

Date

Coffee House Project

Introduction

A coffee house has always been more than places have foods and drinks but a place where people make new friends, have fun, and socialize. Due to the sedentary behavior and current lifestyle of people today, a coffee house has become a significant point of relaxation. This paper points out a significant plan to start a coffee house, bringing together various activities and sub-activities that should be implemented for the project to succeed (Lock, 2017). It will also discuss the financial plan for the activities, estimate the start, and end duration of the events in a project schedule. It will involve discussing the project scope, resources management plan, risk management plan, and work breakdown structures in ensuring the effectiveness of the project.

Project Scope

The coffee house is the plan to operate in the city area to target many of the customers. The city is filled with many workers class people who are prone to having coffee and other meal regularly. The main aim of the project is to offer high quality and affordable food and drinks at the customer’s specification. The house will occupy 2000 square foot and a capacity of forty chairs located in walking distance from the city. The project estimation cost is one thousand dollars financed from the local bank and financial institution (Sanghera, 2018). The project is expected to four months to for the house to be operational.

Work Breakdown Structure

For the project to be successful, work breakdown structures must be well planned and executed. It involves executing various organization segment and how each segment will be implemented and how they will be responsible for the work (Lavold, 2016). The role of work breakdown structures is to sub divides activities into parts focused at accomplishing the main project. In the case of this project, work breakdown structures will involve activities such as defining the work to be done, preparing the budget of the project, scheduling activities, and sub-activities for the accomplishment.

To start the coffee house project, the following are some of the major activities to be considered: preparing of the business plan, sources of funding the project form equity or borrowing from local bank and credit institution. Planning of the project that includes organizational structures planning, communicating the plan, process planning, and design planning. Designing of the coffee house such as structure, menu, and process designs (Sanghera, 2018). It is developing a procurement plan that includes issues of tender for equipment, furniture, cutlery, and crockery. It also includes offering a tender to the maintenance activities such as maintenance of the house equipment and the house. Other activities involve food and hospitality, advertisement of the available vacancy, and preparing of commercial banners and online marketing of the coffee house.

The project activities will contain the following deliverables: the seating capacity f forty people at a time in two hundred square foot. Equipment needed in the coffee house include mixers, freezer, jukebox, and coffee marker. Wiring and electrical appliance such as air conditioning and having a power backup should be installed within the last month of the work. Furniture’s need includes chairs to accommodate forty people, tables to serves the forty people, a counter design with the cabinet that contains shelve for storage of inventory. It should also contain a menu card, poster, and menu board. A glowing signboard to be fixed in front of the shop.

Some of the technical requirement for the coffee house includes the following: shelves should be designed to accommodate more than sixty large boxes; the freezer should be large enough to have a capacity of more than three hundred liters. The coffee house should comply with all the local regulation, healthy regulation, and fire safety measures (Sanghera, 2018). The wire used in wiring the building should have the capacity to carry the high voltage to support air conditioning and electrical equipment. The painting should be of high quality together with the glow signboard.

Some of the limitation and exclusion in the coffee house project include the following: the activities should be carried as planned and the feedback provided by the customers. The activities will be carried in the daytime from 6.00 am to 5.00 pm. In purchasing the equipment and furniture should follow the established procurement plan. Buying the store such as salt, sugar, disposables, and coffee are not included in the inventory. The provided budget does not include salaries and rents expenditure that are part of the coffee house operation. Marketing and advertisement will be carried out separately from the project.

Risk Management Plan

For the project to be successful, it needs to prepare a risk management plan. The plan will enable involves identifying various risk while carrying out the activities while coming up with the best practice to ensure all the activities are accomplished as planned (Mochal & Mochal, 2016). The activities involve risk identification, ascertainment of the impact, and constraint to the project, identifying the frequency of occurrence, and developing mitigation measures.

Communication Plan

Effective communication is the key to the successful execution of the activities as it guides and helps the project team to work together effectively and efficiently (Warner & Cassar, 2015). Activities involve developing a communication plan indicating who should report to and the communication channel to be used. It also develops the frequency of communication to stakeholders to keep them update and bring clarity and people involved in a different type of communication.

Work Breakdown Structures Schedule

coffee house project	activities	sub activities	start time	finish time	resources $(000)
	store task	develop of business plan	10-06-19	12-06-19	0
		develop financial plan	13-06-19	13-06-19	6
		getting licenses and approval	14-06-19	14-06-19	20
	develop budget need	operating cost budget and chart	15-06-19	16-06-19	5
		develop budget for initial investment	17-06-19	18-06-19	5
	lease agreement	develop lease agreement	19-06-19	19-06-19	5
		review of the lease	20-06-19	20-06-19	10
		sign and finalize the lease agreement	20-06-19	20-06-19	5
	design of store layout	selection of the painting color	21-06-19	21-06-19	5
		design of the shelves	22-06-19	23-06-19	10
		exterior design	24-Jun	25-06-19	9
		design of menu	26-06-19	26-06-19	8
		design of the signboard	27-06-19	28-06-19	8
		review the design	29-06-19	29-06-19	20
	procurement and tendering	tendering of the painting	30-06-19	30-06-19	6
		tendering of electronics and furniture	30-06-19	30-06-19	6
		review of various suppliers	05-07-19	05-07-19	3
		ordering initial inventory	07-07-19	07-07-19	3
		ordering of the equipment and infrastructures	08-07-19	08-07-19	20
	installation of the equipment	painting	09-07-19	09-07-19	9
		wiring of the electronic	10-07-19	15-07-19	9
		installing signs	16-07-19	18-07-19	9
		installing equipment	19-07-19	27-07-19	8
		installing infrastructures	28-07-19	30-07-19	7
		provision of fire exit	02-08-19	05-08-19	6
		organizing of the furniture	06-08-19	07-08-19	5
		slack shelves with supplies	09-08-19	18-08-19	20
	testing and inspection	inspecting furniture and electronics	20-08-19	20-08-19	4
		testing of the signboard	21-08-19	21-08-19	4
		testing of the machine such fringe, coffee maker	22-08-19	22-08-19	3
		risk assessment	23-08-19	29-08-19	10
	opening of the coffee house	preparing for the report	01-09-19	03-09-19	2
		setting every in order to open	04-09-19	04-09-19	2
		giving recommendation and opening	05-Sep	05-09-19	10

References

Lavold, G. D. (2016). Developing and Using the Work Breakdown Structure. Project Management Handbook, 302-323. doi:10.1002/9780470172353.ch14

Lock, D. (2017). Project management organization. Project Management, 15-49. doi:10.4324/9781315198651-2

Mochal, T., & Mochal, J. (2016). Update Your Risk Plan Throughout the Project. Lessons in Project Management, 195-199. doi:10.1007/978-1-4302-3835-5_47

Sanghera, P. (2018). Planning for Project Resources, Cost, and Procurement. PMP® in Depth, 199-250. doi:10.1007/978-1-4842-3910-0_6

Sanghera, P. (2018). Planning for Project Schedule Management. PMP® in Depth, 155-197. doi:10.1007/978-1-4842-3910-0_5

Sanghera, P. (2018). Initiating the Project. PMP® in Depth, 87-111. doi:10.1007/978-1-4842-3910-0_3

Sanghera, P. (2018). Managing Execution of Project Work. PMP® in Depth, 345-379. doi:10.1007/978-1-4842-3910-0_9

Warner, P., & Cassar, P. (2015). Putting Together a Work-Breakdown Structure. Field Guide to Project Management, 103-115. doi:10.1002/9780470172346.ch8