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ITS 833: Lecture 2

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• Learning Materials

1- Read Ch.3,4, and 5 in the textbook

2- Check the additional information at the end of this lecture

3- Check the follow up questions and resources that I will post in discussion forums

• Assignment

1- Answer week 2 discussion questions 1 & 2

2- Provide feedback to other students’ answers

• Discussion Time requirements

1- Answer Q1 by Wednesdays

2- Answer Q2 by Fridays

3- Response to at least two students’ answers for question 1 by Saturdays

4- Response to at least two students’ answers for question 2 by Saturdays

Week #2 Activities

Last week: Chapter 1 Summary

• What is the information governance (IG)?

• Advantages of using IG concept within an enterprise.

• General approach to implementing IG

• General issues for not implementing IG

• What is “Big Data”?

• Issues and problems associated with “Big Data”

• How IG could resolve the “Big Data” issues and problems.

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• Differences between the information governance, data governance, and

information technology governance

• Relationship between the information governance, data governance, and

information technology governance within an enterprise

• How can an enterprise implement data governance programs?

• Impact of implementing successful IG within enterprise

Last week: Chapter 2 Summary

Lecture#2 Outline

• Chapter 3 key points

• Chapter 4 key points

• Chapter 5 key points

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• Chapter 3 discusses the ten-key principles of IG

• Explains the GRA Principles

• Explains the difference between disposition and destruction

• Explains who should be involved in the information governance (IG)

development process

Chapter 3: Information Governance Principles

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1. Executive Sponsorship

2. Information Policy Development and Communication

3. Information Integrity

4. Information Organization and Classification

5. Information Security

6. Information Accessibility

7. Information Control

8. Information Governance Monitoring and Auditing

9. Stakeholder Consultation

10. Continuous Improvement

Ten- key principles for the IG

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1. Accountability

2. Transparency

3. Integrity

4. Protection

5. Compliance

6. Availability

7. Retention

8. Disposition

General Accepted Recordkeeping (GAR) Principles

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• Principle of Accountability: https://www.youtube.com/watch?v=7vKSgw1av78

• Principle of Availability: https://www.youtube.com/watch?v=1nZ9RRTV524

• Principle of Transparency: https://www.youtube.com/watch?v=eg2JzW2jvvA

• Principle of Integrity: https://www.youtube.com/watch?v=mh00IU32mYk

• Principle of Compliance: https://www.youtube.com/watch?v=zFH7mxOkEdE

• Principle of Protection: https://www.youtube.com/watch?v=4qfBa_4v228

• Principle of Retention: https://www.youtube.com/watch?v=vUEpQdJJjAU

• Principle of Disposition: https://www.youtube.com/watch?v=SXLuQyhtW14

• Extra follow up questions/resources during the week within the weekly discussion

Additional Resources For Chapter 3 topics

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• Chapter 4 focuses on information risk planning and management.

• What are the definition of risk and risk profile?

• Why do we need information risk planning?

• Information risk planning steps.

• What is the risk mitigation plan?

• The important of reviewing and auditing the risk mitigation plan regularly to make

proper adjustments.

• In the United States, the Code of Federal Regulations lists information retention

requirements for businesses, divided into fifty subject matter areas.

Chapter 4: Information Risk Planning and Management

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• It help an organization to:

1- Identify potential risks to information

2- Understand the weight of each risk

3- Create strategic plans for risk mitigation

4- Create policies

5- Develop Metrics

6- Use the developed metrics to measure progress

7- Conduct audit and provide feedback to improve the information risk

planning steps

Why do we need Information Risk Planning?

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• Step 1: Survey and Determine Legal and Regulatory Applicability and

Requirements

• Step 2: Specify IG Requirements to Achieve Compliance

• Step 3: Create a Risk Profile

• Step 4: Perform Risk Analysis and Assessment

• Step 5: Develop an Information Risk Mitigation Plan

• Step 6: Develop Metrics and Measure Results

• Step 7: Execute The Risk Mitigation Plan

• Step 8: Audit the Information Risk Mitigation Program

Implementing Information Risk Planning and Management Steps

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• Information Risk Management: https://www.youtube.com/watch?v=fCaQWhpgtVA

• Key considerations in risk-management plans

https://www.youtube.com/watch?v=ONprfbdPt6U

• Risk Mitigation Plan

https://www.youtube.com/watch?v=hxpuYtMQgf0

• Types of Risks on IT Projects, and How to Mitigate

https://www.youtube.com/watch?v=Uwhx3isZqw0

• Extra follow up questions/resources during the week within the weekly discussion

Additional Resources For Chapter 4

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• Chapter 5 discusses strategic planning and best practices for implementing IG

program.

• Chapter 5 also explains the roles of the executive sponsor and project manager

in implementing IG program.

Chapter 5

Strategic Planning and Best Practices for Information

governance

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• Executive sponsor is high level role that required periodic and regular attention

to the status of the program.

• Executive sponsor roles include:

- Managing budget,

- Managing staff resources,

- Planning and control

- Making decision

- Tracking program objectives and milestones progress

- Ensuring that program objectives are aligned with business objectives.

Roles of executive sponsor

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• The role of a project manager (PM) is more detailed and day to day, tracking

specific tasks that must be executed to make progress toward milestones.

• Project manager roles include:

- Implement/oversee daily tasks

- Track detailed progress

- Update the executive sponsor with the project progress

- Involve Executive Management when necessary

Roles of Project Manager

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• Strategic planning definition, process, and best practices: https://www.youtube.com/watch?v=7n2usHNbS-A

• The steps of the strategic planning process: https://www.youtube.com/watch?v=HQ6348u6o08

• Effective Executive Project Sponsorship

https://www.youtube.com/watch?v=EQveBOYXVnA

• Top 10 Project Management Responsibilities

https://www.youtube.com/watch?v=vMWJyELLSQ4

• Extra follow up questions/resources during the week within the weekly discussion

Additional Resources For Chapter 5

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• Student questions/comments related to the course: Student Question Forum

• Student personal questions/comments: Emails

• Email: [email protected]

• Expect my feedback: 1-24 hours

Questions