Memo to Instructor

Date: June 29, 2021

To: The Community Management

From: Brenda Jones

Subject: An intersection in our community should have a traffic light

Memos are single-spaced in the body paragraphs with a blank line between paragraphs.

When you revise this memo to meet the requirement of only 80 to 120 words (with 80 being better because the next page is a complete overview of the entire report) you will need to be more concise. Always find the real subject and verb so that you have more content in your writing. Shorter sentences and paragraphs are preferred in the 21st century because we have so much to read and do. Example: This report presents research to show that (name the specific intersection or call it anonymously the intersection at ABC and XYZ Streets) should have a traffic light. The purpose of writing this Memo is to inform the Community Management about an issue our community is facing. The intersection in our community after the entrance from the gate must have a traffic light because for some time, community members experiencing accidents during night time. This report highlights the community problem and draws focus towards avoiding future accidents because of irregular traffic schedules.

The research on the problem was conducted by direct observation. It is revealed that because of the lack of signals, the traffic routine is messed up; thus, to control this, it is vital to consider a solution. If we do not view an answer immediately, the situation could get worse. Because of these accidents' community relations are also getting worse because everyone blames others. In other to have a peaceful and healthy community, it is essential to eliminate the root.

It will be of great delight to consider this Memo and this community problem and take some initiatives. The issue needs a serious and immediate solution, and cooperation is crucial to address the problem. I can be contacted either via email or via phone if you need any further information about the situation and if there would be any other query.

231 words in the memo (SEE THE LIST ABOVE FOR WORD COUNTS.)

Use only one Microsoft page break to end a section of the report.

The purpose of this Memo You can’t write two memos. This should be the ExecutiveSummary, which is very different. You have some of the correct content, but you have to organize it correctlys with the appropriate headings as in the Sample Model. is to bring to your attention a community problem that is causing severe problems in the community. The absence of traffic lights in community intersections causing strikes of vehicles challenges the peace of the community. We conducted a meeting where most community members participated and showed their concerns that there should be a traffic light at the intersection to avoid these accidents and eliminate social conflicts caused by accidents. Community members responded in favor of the implementation of the traffic light. Community members do not want to strengthen disputes, and also it is challenging to bear losses of human life. Accidents are increasing day by day, and thus, considering the well-being and collective protection of the community, we need an immediate response.

It is recommended that a traffic light should be implanted at the junction of our community. Along with the traffic light, there should be traffic officers to protect traffic movements. It is also recommended that strict traffic rules should be imposed to protect individuals' activities and eliminate challenges permanently. This is a collective concern of the community, and the consent of all community members is the same; thus, it is crucial to take action right away.

Please replace this page with an Executive Summary that presents a brief overview of the entire report with the correct headings and content. The course deelopers’ instructions includes a Sample Model for you to follow. Please write concisely as discussed above.

Table of Contents Memo to the Decision -Maker 2 Executive Summary 3 Introduction 5 Questions 5 Discussion 6 Conclusion 8

The report is analyzing one of the most critical and severe community problems. There is no traffic light at the intersection As discussed above, you need to specifically name the intersection (but you can do this anonymously as discussed above). of the community that is leading towards numerous other complications such as accidents and conflicts between community members. The report aims to raise this problem for the community managers to understand the severity of the issue and take immediate and severe action to solve it. Although our community is a peaceful place, Is there a traffic light? I thought the problem was the absence of the traffic light. the traffic light and traffic officers are still messing up the path. more formal word choice? Messing up sounds like you are chatting with a friend instead of writing a formal report.While individuals

Reminder: You can’t have a header that says Memo running throughout the report. Look at the Sample Model to see how to set up the page numbering.

cross the road, traffic lines should be aligned. Limiting traffic areas should be maintained for safety. it is essential to have traffic lights available to guide their path and avoid conflicts while intersecting.

The report analyzes this problem for two months. Remember – as discussed in the discussion post, you can’t tell a story about a problem that others and you resolved in the past. You have to do current research. As Keith suggested to another student, for example, you could do field research and count the number of cars that enter the intersection for a specific number of minutes. Since you are saying that you got the consent of your research participants, and you wouldn’t have known to do that in the past (most likely) it seems like you did the interviewing for this class. You just need to write a more detailed outline so that you specifically report what you did for this class project and delete anything that sounds like a story about community members collaborating in the past. You are the P.I. (principal investigator) and the people you interview are research participants. You can refer to them anonymously (Example: Researcch Participant A, Research Participant B). You always must remember that you aren’t collaborating with them. You are recording and analyzing their opinions. The consent of all community members is collected that shows Analyze the relationahip between your subjects and verbs. Consent is an inanimate concept that means you followed the UMGC policy of obtaining the informed consents. The decision-maker probably doesn’t need to know this because it is a UMGC policy. It isn’t the consent that shows the point you are making. It is the opinions of the research participants that shows the point. their collective concerns towards implanting a traffic light at the intersection to avoid these incidents. Analyzing the problem through observation and asking community members reveals that this problem could bring severe outcomes if not addressed on time. Such as loss of lives of individuals during accidents, distorted community peace because of conflicts between people who blame each other for lousy happening while intersecting, and the trust of community members over each other and owners will be lost.

Questions this report will answer include:

1. Do all the community members agree about implementing a traffic light to add an intersection?

2. Will the traffic light will eliminate that problem permanently?

3. Is the absence of traffic the primary cause of conflict between community members?

The current state of the community intersection is unsafe, and the possibility of severe accidents is higher. The occurrence of these incidents is damaging the peaceful environment of the community. Our community is a quiet place where people are living in collaboration with each other. Nevertheless, this problem is distorting the whole schedule and peace. According to community members, if there would be a traffic light at the junction where four roads meet would be present, it will be easy to take steps further. There was no traffic light at this position since the start because if there would be one, community members could hire the traffic officer through collaboration. I am confused when I read this. Why do you need a traffic light and a traffic officer? However, the problem is that we do not have the traffic light on the spot. The building of the traffic light is a complex process and needs capital as well; that is the responsibility of community owners. Are you sure? Wouldn’t the government and one of its departments that controls the roads purchase and install traffic lights? How would community owners know how to build a traffic light and install it? Have you researched the process for building and installing a traffic light?

Here is a post of the image of our community intersection where we need the traffic light. Four roads are joining here and the absence of traffic light here problems occur. During the nighttime, the problem gets severe because everyone in a hurry does not care about others, and the other reason is the high speed of vehicles that leads to challenges and accidents. It would be great to have a traffic light at this spot and an individual who will be managing the movements of vehicles. You could do field research to time the number of cars passing through the intersection at different times of the day.

All the community members are agreeing and want this initiative taken by the community managers. This report is written to agree with all the community members fed up with these accidents and conflicts between individuals because of striking vehicles. The traffic light at the junction will solve the problem and enhance the trust of the community members over owners that they care about community members. It is vital to address this problem because the increasing rate of accidents, both complex and straightforward left people scared and afraid.

The traffic light is the sole reason for the increasing conflict between community members; thus problem should be eliminated from the root to solve it permanently. Our community members are unsafe, and the condition of the community is making things more complex that are not secure; thus, it is essential to address this problem immediately so that community members can move through the community safely and without any fear.

Community managers would have to evaluate the severity of the problem by visiting the spot and then immediately starting the traffic light. How could they immediately start the traffic light? Wouldn’t the Government have that responsibility? Based on the conditions and the problem analysis, the community managers need immediate action; thus, the community managers must understand their responsibility and consider community members' needs. As well as the community managers should also hire a trustable traffic officer who should take responsibility to control vehicle movement and ensure that no accident is occurring after that.

It is the responsibility of community managers to think about solutions to the losses of community members and bring a productive solution to all their problems.

I recommend writing a more detailed outline so that you avoid repeating the same ideas by using different words. You need to focus on the primary research. What specifically did the research participants tell you? You can bold your questions and write their responses underneath. However, you also need to ask the right questions. Are you sure that in your community the traffic lights are built and installed by the community and not the Government officials responsible for traffic control?

While being in a community, we feel each other responsible for protection and care. Moreover thus, it is our responsibility to report if something terrible is happening. This report conveying the community problem in detail, and thus, it is the responsibility of managers to take immediate action and ask for any further information if they need it.

There should be an s because you are drawing conclusions based on the discussion above. This is different from the conclusion, which is the final section of an essay.

You are the objective reporter of the discussion findings in the Conclusions section. You insert your own opinions and feelings in the next section.

You need to start with a sentence to show that these conclusions aren’t your opinion. Example: Based on my research, …

To sum up, Avoid cliches and unnecessary and informal words. in a nutshell, the report aims to convey a serious community issue to raise the awareness of community managers to take immediate action. The report illustrates the community position You need to write about the specific responses of the research participants instead of telling a story about the problem repetitively. Focus on the primary research. It would be good to include the specific responses of the research participants and your own results of observing the number of cars at different times of the day and evening. If you could get photos showing multiple cars at the intersection, that would be persuasive. Remember to keep your own opinions out of the conclusions. The next section is where you express your recommendtaions in numbered steps. Use the bullet points in this section with a paragraph leading to those bullet points. where the traffic light is required because, at that spot, the absence of traffic light is causing accidents and strengthening conflicts among community people. All the community members met in a meeting. They shared their agreement on addressing the problem immediately because the problem is material loss, but accidents are taking the lives of individuals as well. The report appeals to community managers stating the problem with the hope of getting the problem solved. The information also recommends solving the problem, such as evaluating the problem and then building a traffic light by hiring a traffic officer to guide community members while crossing the intersection. This report appeals to community members and expecting a positive response.

For the missing Recommendations section with the numbered steps, you need to show that your recommendations are logically based on the research findings reported in the previous section, and you must use the correct formatting presented in the Sample Model in the course developers’ assignment sheet.

Brenda, in addition to the advice above, please use the course developers’ grading rubric as your final Revision Check List because that is how the reports must be graded in all the WRTG 293 courses. As I emphasized above, you should first start by understanding the course developers’ requirements for each component of this assignment. It can be helpful to read the instructions aloud slowly as you take notes. Notice especially the required word counts, the headings, and the requirements for bullet points and numbered steps, for example.

Remember also to focus on your primary research findings (specifically what the research participants told you and ask more questions if you need to). You could add more photos and do field research as discussed above. The problem is a simple one – you think the intersection needs a traffic light. You need to support that claim with interview responses, photos, and field research showing how much traffic there is at various times of the day to get to the 900-1100 words for the discussion section.