Final Project

Violation of Policy

Violation of Policy

Every staff member in the Mahtmarg organization should adhere to the given policy. They are equally responsible for reporting circumstances that might violate the provided guidelines. Breaking the policies is massive damage to the organization and would impact the employees. Managers should be keen to ensure that all policies are incorporated without experiencing challenges (Lammie, 2021). Therefore, they are responsible for ensuring conduct is upheld, and those deliberately violating the policies are punished. Disciplinary is essential because it discourages other workers from violating the provided policies. The punishment could be mild and severe depending on the situation. The primary alternative is ensuring they have eradicated policy breakage.

Steps were taken to report a policy violation

The first step to reporting the violation has ultimate evidence that the violated policy has damaged the organization. Sometimes the culprit might escape being questioned or punished because the witness lacked enough evidence to incriminate them to the circumstance. Therefore, the evidence should be collected and taken to the next step, where the manager is informed about the occurrences. The step is significant because the supervisors will weigh the accuracy of the evidence and focus on solving the case. The witness should proceed and address the moral conduct department about the occurrence (Lammie, 2021). He can decide to be an anonymous witness and report the incidents without revealing his identity. The significant part is proving that an essential policy has been broken and immediate action should be taken. Hiding identity will protect an individual from unnecessary critics or life threats. Another step is to understand that reporting violations is part of an employee's duty and thus should not feel threatened. The primary goal is to develop an institution with the best staff members who care for its welfare. After reporting, the witness provides the platform for the administration process to incorporate various investigations and uncover the reality.

Penalties for policy violation

Various penalties can be given for policy violations to prevent such occurrences from happening. Minor transgressions are given mild punishments, and the person is allowed to resume their duties. The first penalty that can be given is contract termination, and the victim is sent away from the company. Serious offenses call for permanent solutions because the action might repeat suppose the individual is forgiven (Lammie, 2021). For instance, mistakes like leaking the organization's private information to malicious sources are a policy violation which the administration cannot forgive. Such an individual is extremely dangerous and can repeat the crime if given a chance. Moreover, any other individual in the organization will be tempted to break similar conduct. Therefore, that culprit should be laid off for the organization's future benefit, and legal actions are taken to ensure that they serve their term for violating company codes.

Additionally, another penalty that can be given is demoting an individual from their high organization position. It happens for small code breakage, and lowering them to a minor position will strip them of some of the power possessed in the firm (Lammie, 2021). The company will find a more legible person who will take the position and stay away from policy breaching. Penalties are generally significant since people are punished for making mistakes that could break the organization's conduct. Companies that take few actions against the suspect will be affected because different employees will take advantage and compromise the policies, thus leading to its downfall.

Reference

Lammie, D. Q. (2021). Copyright Violation in the Information and Technology Industry. Available at SSRN 3793340.