Unit VIII Course Project Instructions

Project Management

James B. Christa

Columbia Southern University

6. Communications Management

Channels of Communication

In project management, different channels can be used in communication. Formal channels include letters and emails. These channels are used to pass information that should be documented for references whenever there is a need. For instance, if the project manager needs additional finances, he will write an official letter and address it to the procurement or finance department. This communication should be made as soon as there is a need. Typically, official communication happens weekly or twice monthly. Communication can also be achieved through other channels such as face-to-face, social media, phone calls, and text messages, among others. Such channels are primarily used in informal communication and happen several times in one day. In team communication, the most effective channels include face-to-face and video conferencing. This ensures real-time communication that has instant feedback.

7. Tracking and Status Updates

7.1 Tracking Method

The project is tracked using the S-Curve. The curve shows the progress of the project against time.

7.2 Notification Record

Project Status Update

Project Information
Project Name: Upgrading the IT Department Reporting Period: May 1, 2022 – July 31, 2022 Project Manager: Devonta Smith
Project Status Summary
Completed Work	i. Notified stakeholders ii. Engaged the project team iii. Assessed the available resources
Planned Work
Action Items	Status	Due
Identify suppliers	On track	May 21, 2022
Purchase equipment	Not started	June 1, 2022
Install devices	Not started	June 24, 2022
Project Health
Project risks and issues: Hardware and software defects Recommendation: Focus on quality and functionality of hardware and software
Reporting person: John Williams Job Title: Project Coordinator Reporting Date: May 25, 2022

7.3 Control Systems

Configuration Control

Configuration control involves managing project deliverables and other documents throughout the life of the project. The key stakeholders will be copied on the control document: the project manager, project coordinator, head of the IT department, quality control team, and procurement manager.