Creating a Project Schedule

UNIT IV COURSE PROJECT 1

UNIT IV COURSE PROJECT 1

Unit IV Course Project

Student Name

Running head: UNIT IV COURSE PROJECT 1

Institution

Responsibility Assignment Matrix (RAM)

Responsibility Assignment Matrix (RAM) employs the work breakdown structure (WBS) and the organization technique to turn deliverables and functions into resources. Ram gives the real pictorial of the resources necessary for a project and evaluate whether the resources available are enough. In a RAM, deliverables are allocated a responsible person who will look at them and add input and the necessary administrative authority highlighted (Gido, Clements, & Baker, 2018).

Responsibility Assignment Matrix

Items	Stakeholders
	Project Manager	Advisor	Website Designer	Software Engineer	Tester	Accountant
Identify key stakeholders	A	C	-	-	-	-
Integration management	R	C	-	-	-	-
Scope management	R	C	I	I	I	I
Time management
Cost management	A	I	-	-	-	R
Quality management	I	R	I	I	I	-
Human resource management	R	C	I	I	I	I
Communications management	A	I	R	R	R	R
Risk management	I	C	R	R	R	-
Define requirements	C	C	R	R	R	-
Create web site	A	C	R	R	-	-
Testing	A	I	-	-	R	-
Roll – out	A	R	I	I	I	I
Support	A	-	R	R	-	-
Close-out	A	I	R	R	R	R

We employed RACI structure

Responsible: owner, the individual who owns the work. Every activity has to have the owner.

Approval: the individual who approved the deliverable (only one individual).

Consulted: the individual who delivers the information needed in work.

Informed: an individual that requires to be informed of the progress of the work.

Project Charter

A project charter is an official project authorization that records the general understanding of project’s scope, development, and objectives while also showing the duties and responsibilities of every member taking part (Maenhout, & Vanhoucke, 2017).

Project Charter
Project Name
Project Sponsor	ABC organization	Project Manger	James Bond
Date of Project Approval	19 April 2020	Last Revision Date
Project Description	Introduction of a new software
Scope	The new software product will be introduced to help the sales team in taking orders and also ensure that no order is missed. Thus, this software is categorically designed for the sales team.
Business Case	To boost the organization sales by at least 30%
Constraints (in priority order)	Time	Six months
	Budget	Six developers+ two sales team rep
	Scope	TBD
	Quality	Prioritize time & budget over quality
Project Deliverables	The new software will assist the sales team in sales, training, as well as operations within the 1st two months
Benefits	KPI	Baseline	Goal
	Orders per sales person pd	30	34
	Unhandled calls pd	21	0
	Customer satisfaction	28	38
Steering committee	CEO		Sales Representatives
			Programmers
	ICT manager
	Sales Director
Key Stakeholders	Name	Success criteria
Risks

3. Quality Plan

A quality plan is a documentation which highlights quality standards, practices, resources, specifications, as well as the occurrence of the crucial actions in a given project. In this case our quality plan is as follows:

1. Purpose

The purpose of the plan is to define the new software, enhance quality assurance of the organization, define tasks and duties of each member of the team, give the standards and practices employed in carrying out quality assurances activities.

2. Scope

The plan sets quality assurance activities carried out throughout the project life cycle. The plan shows the QA functions is in the process of the project. It shows that the quality assurance team has a reporting channel to the management team that does not depend on the project manager, the project systems and software engineering groups. The aim of the QA program is to ensure that the software meets all the technical requirements

3. Identification

This part involves the configuration items, project processes, products, tools, facilities etc. from the relevant documents to which quality assurance plan will apply or provide list in this section.

4. System Overview

The new software is aimed at improving the sales of our organization. it provides a platform where customers can place orders and the order be processed by the sales team as fast as possible.

5. Document Overview

This document contains crucial information that would be important in carrying out activities related to the project. It contains information such as; quality assurance in design, development, production, execution, as well as maintenance (Steinman, 2017).

References

Gido, J., Clements, J. P., & Baker, R. (2018). Successful project management (7th ed.). Boston, MA: Cengage Learning.

Maenhout, B., & Vanhoucke, M. (2017). A resource type analysis of the integrated project scheduling and personnel staffing problem. Annals of Operations Research, 252(2), 407–433. Retrieved from https://libraryresources.columbiasouthern.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&db=bsu&AN=122783079&site=ehost-live&scope=site

Steinman, J. (2017). Defining and measuring project quality. Control Engineering, 64(5), 46–48. Retrieved from https://libraryresources.columbiasouthern.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&db=bsu&AN=123237807&site=ehost-live&scope=site