Unit III Course Project

Unit II

Course Project

Bobby Holman

Project Management

March 3, 2020

1. Project Overview

1.1 Purpose and Objectives of the proposed project

The organization is required to install new information systems. The organization is rolling out a project that is aimed at installing new information systems. The overall goal of the project is implement comprehensive and reliable information systems that will automate all organization’s processes. Other goals and objectives of the project include installation of information systems that will ensure that the organization’s information is always readily available to the decision makers and effectively collect the required data. The success criteria is the improved efficiency characterized by reduction in operational errors, the rate of processing information is fast, and efficient work flow two months after the new information systems has been implemented . The major project deliverables include purchase of new software, desktop workstations and networked servers.

1.1.1 Scope

The proposed project is necessary in that the current information system that is in place is not efficient enough. The information systems currently in use are also outdated. The organization has faced numerous challenges in its operations due to the existing information systems. The project will involve a number of activities. These activities will range from acquisition of the new information systems to implementation and maintenance. Some of the major constraints include financial constraints and lack of experts who are very well conversant with the new information system. Some of the techniques that were used to derive the requirements for the proposed project include brainstorming, interviews, focus group discussions, benchmarking, questionnaires and surveys. These techniques were useful in getting to know what the project required to start.

1.1.2 Statement of Work (SOW)

The key project milestones include procurement of new information systems and successful implementation of the new information systems. These milestones will indicate that the project is on course. The resources that will be required to start the project include financial resources and personnel. Some of the risks and concerns include the high costs involved and whether the new system will be fully compatible with the existing software. The acceptance criteria is when the new information system is fully functional and compatible with the software.

1.1.3 Business Case

Some of the business needs to be satisfied include the need to improve business operations and also the need to have an efficient system. A feasibility study was carried out and it was found out that the project is feasible in that the organization will gain a lot by implementing the new information systems. The internal and external forces that are likely to affect the project include the stakeholder perception, resources, price of the new information system etc. Despite the huge costs that will be involved, the organization will realize huge benefits after implementing it. The satisfaction of business needs will be determined by analyzing the outcome of the project.

1.2 Project Deliverables

Some of the major items or project features to be delivered after the project has been rolled out include purchase of new software, networked servers, and desktop workstations, compatibility between the newly installed software and hardware and successful installation of the most current information systems for the organization.

1.3 Project Organization

The project members will include project manager, project coordinator and six members who form the project teams. The roles of the project manager include developing a project plan, managing deliverables, recruiting project staff and assigning tasks to project team members (Heagney, 2016). The project coordinator will be responsible of supervising all project activities and ensuring that the project is progressing well (Meredith, Mantel & Shafer, 2017). The project team members will contribute to overall objectives of the project by completing the assigned tasks and providing expertise. The project organization hierarchy is that the project manager is at the top, followed by project coordinator and finally project team members. The reporting structure is such that the project team members report to the project coordinator. The project coordinator reports to the project manager.

References

Heagney, J. (2016). Fundamentals of project management. Amacom.

Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial approach. John Wiley & Sons.