professional emails

Tips for writing a professional email:

1. Start with a clear subject line. Be specific about the topic of the email.

2. Understand cc and bcc fields

1. cc: openly copy another person to the email

2. bcc:

3. Use a professional email address. It should include your name or initials. School email or a gmail address is fine.

4. Address people professionally. Hi {name] is fine,

5. Be short and to the point. Be clear as to why you're writing and what the request is.

6. Keep it positive!

7. Stick to a basic, black font.

8. Double-check for consistent formatting. This is important if you are cut and pasting from another source.

9. Don't forget the close. Your goal is to drive action! Appreciate their time, look forward to their reply. Sign off professionally.

10. Create a useful email signature. Include name, professional email, phone number, LinkedIn URL.

11. Proofread before you send. Especially the name of the person you're addressing!

12. Double-check attachments. Send as PDF if possible.

13. Reply within 24 hours. Be conscious about who you are replying to (reply all).

Example:

To: Jonah Ramirez <[email protected]

From: Your Name <[email protected].

Subject: Do you have student discounts for the Annual Coding Conference? Hi Jonah, I would like to ask if you provide student discounts for tickets to the Annual Coding Conference. I’m a full-time student at the University of Texas and I’m very excited about your event, but unfortunately, the ticket price is too high for me. I would appreciate if you could offer me an educational discount. Looking forward to hearing from you! Best, [Your name]