discussion about work

TO: All Staff Members

FROM: Maria Mendez, Manager

DATE: July 11, 2015

SUBJECT: Operating Procedures for New Turbo X Copier

Here is a list of step-by-step operating procedures for the new Turbo X copier:

1. Insert the meter.

2. Indicate the number of copies by depressing the touch selector panel lightly.

3. Load the appropriate size paper, curved upward, into the two trays.

4. Feed regular copy face up into the machine. For small sheets, book pages, or cut-and-pasted copy, lift the copier door and place the copy face down on the glass.

5. Remove copies, if they become jammed in the feed path, by opening the front door.

Please make only as many copies as you need. Keep this list for use now or for reference in the future. If you would like a demonstration of the copier, just give me a call.

TO: Department Managers

FROM: Luke Peterson

DATE: April 5, 2016

SUBJECT: Interviewing Five Employment Candidates

As we are now authorized to hire new employees, we have scheduled five promising candidates who can help you with your team projects. They are scheduled for interviews on the following dates:

May 5 Conference Room

May 9 Office 22

May 12 Conference Room

To prepare for the meetings, please study the candidates' attached résumés.

Send me your ranking lists before May 1, so that we can work together to hire the top people you select.

Note: This message gets to the point and provides an appropriate level of detail. The subject line clearly identifies the content of the message, making it easy for the reader to know whether this message is relevant. The bulleted list provides consistency and clarity in the items described. The upbeat close indicates the value of the internship to both the reader and the organization.

TO: Lisa Smith

FROM: Robert Hawthorne

DATE: April 5, 2016

SUBJECT: HR Internship Duties

As you requested, here is a description of my internship duties:

· Shadowed HR employees to gain perspective on all activities of the department

· Assisted other HR employees in completing quarterly reports

· Prepared the EEOC report for supervisor review

· Helped department intranet representative redesign department homepage and accompanying links

· Familiarized myself with the HR information system that supports the hiring process

· Processed new employees and departing employees by entering data into the system, verifying the completion of forms, and proofreading forms for correctness

· Assisted employee-benefits team by conducting research on health-care-provider options

· Helped coordinate annual company picnic: designed project management list using project management software, reserved location, designed and distributed flyers, prepared memos, tracked attendance to plan food and beverage quantities, calculated quantities, planned and coordinated games for the picnic

· Wrote an article about the annual picnic for the quarterly newsletter

Completed general office tasks, including answering phones, filing, obtaining supplies, and running errands

Because of the variety of experiences this internship has provided, I now have a more complete understanding of the HR activities in a successful company. Thank you for the opportunity to expand my knowledge while contributing to this organization’s ongoing success.