DUE: 07/03/2019 @ 2pm est. ((one page for $10)

Ms. Thompson  Day Phone: ###.###.####   Email: [email protected]

Work Experience:

Department of the Army-Corps of Engineers HQ 441 G st. Washington DC, DC   20548 United States 07/2017 - 06/2018

Secretary - Pathways Program

Duties, Accomplishments and Related Skills:

Served as the division(s) Secretary to the Chief of Operations/Regulations & LRD/NAD Regional Integration Team (RIT) Civil Works US Army Corps of Engineers HQ, Deputy Chiefs; as well as, high ranking military officers. I independently planned, prioritized, and organized work to assure tasks and priority needs of supervisors and staff was met. Used my knowledge and understanding of the Division and District policies, procedures and programs to prepare various documents, responses and non-technical inquiries. Independently inform staff of the supervisor's concerns regarding high-priority suspense requirements to influence the timely submission of necessary actions. Manage a complex, constant changing and high pace work environment. Receive office visitors and answer incoming telephone calls to eliminate interruption of Chiefs and managers. Locate, assemble, summarize, and analyze a variety of subject materiel for use by the Senior Executive Service (SES) Chief and the Deputy Chiefs. Read incoming mail for information to ascertain any action required. Maintain record of pending actions and follows up to keep abreast of status and ensure timely accomplishment. Maintains SES calendar to track the actions, including procurement deadlines and/or anticipated delivery, operational support travel, employee training, employee leave, project or document due dates/ taskers deadlines. Tracks the status of any due-outs issued by the SES, receiving updates from the tasked individual(s), and keeps the SES apprised of their status. As directed, schedules intra-office meetings within my division, between individuals, organizational subcomponents, or for the entire office to facilitate collaboration, discussion, and planning for programs. As required, arranges facilities for these meetings or facilitates electronic mediums for meetings (e.g., Adobe Connect). Office Organization & Administration- Answers procedural or administrative questions. Ensure telephones are answered during specified office hours and coordinate back-up support as needed. Incoming/outgoing correspondence is tracked and routed in a timely manner. Proofreading correspondence and compiling review in fully assembled form by making corrections using grammar and spelling as needed. Assist in tracking, coordinating, and preparing/submitting responses to action items in the Corps Engineers Financial Management System (CEFMS). Maintain front office, mailboxes, and conference room set-up/clean-up. Prepare presentation packages as needed. Manage dial-in conference lines for meetings. Served as a back-up person for preparing a biweekly Time and Attendance (T&A) report for each employee. Correcting T&A reports to amend incorrect information on previously transmitted T&A, when necessary. Preparing leave audits for submission to T&A system and maintaining hard copy T&A with approving signatures and supporting documents. Meeting/Conference Planning-Organize meetings in Outlook ensuring that all pertinent parties are available. Ensure conference rooms’ set-up is compatible with meeting requirements. Monitor SES meetings and conferences are running on schedule. Badge Requests (U.S. Citizens and Foreign Nationals). Create and submit temporary badge requests as needed. Escort visitors when required. Travel-Domestic and International-Create travel authorizations and expense reports for travelers. Travel arrangements are realistic, meeting traveler's expectations in terms of timeliness and accommodation to the greatest extent possible, and confirmation is provided to the traveler prior to travel. Travel authorizations and expense reports are completed in accordance with regulations, policy, and automated procedures. Attend travel-related meetings as necessary to maintain expertise on using travel preparation process through CEFMS & Carson-SaTo Travel agency service. Information Technology (IT) Support-Maintains proficiency in operating office equipment (to include computers, scanners, faxes, printers, copiers, and other audiovisual equipment) and is proficient with standard office software (Microsoft Office Suite, Adobe Acrobat, Microsoft SharePoint). Submits IT Service Center requests on behalf of the staff as required and tracks the status of the trouble ticket until resolved. As necessary, conducts follow up with the IT Service Center to ensure the ticket is being appropriately action. As directed, compiles, arranges, and maintains data programs, emails from post, etc., and centralizes the data in a digital repository using Microsoft Excel, Microsoft Access, or Microsoft SharePoint. Compiles and maintains numerous email distribution lists in Outlook for various programs and projects, adding new users, removing outdated contacts, and distributing large volumes of email to customers as directed by Senior Managers. Responsible for digitizing hard copy materials and managing an electronic archive of outdated materials on the HS network drive.