The Team Project Presentation

5.1. Facilities, Supplies and Services

Financial support, work location, training of employees.

5.2. Information Sources

About school introduction, event planning plan, project timetable, questionnaire survey of student needs

5.3. Documentation

Certified Special Events Professional(CSEP)

Documents about the company

University’s Food Regulatory Documents

Permit for employees to enter the school

6. Contractor Furnished Resources

6.1. Facilities, Supplies and Services

There are numerous items that a contractor must provide to meet the full requirements of a project. Some of these items include drawings, visuals, photographs, any information required for the success of the project, etc. Facilities, supplies, and services form an important part of the contractor’s items that they must provide for the success of the project . A good project requires facilities and facilitators who supply the services. A contractor must be able to provide these facilities, supplies, and services to ensure that the project is completed within the scheduled time and within the estimated budgetary allocation. Drawings represent what the project would look like at the end of its completion. Drawings are the representations of the actual project when it is complete. A project can also be designed in photographs that enable one to understand how every step is going to be approached and tackled. Photographs can be used to demonstrate how every task will be completed.

7. Administrative Considerations

7.1. Place of Performance/Work Location

Some of the administrative considerations include the location of work. It is the administrative duty and responsibility to decide on the location where the project will be located. The location of the project or work is affected by various factors such as the availability of resources, market, labor, government policies, etc

7.2. Hours of Work

The administration has to decide on the working hours as well. How long the project will take and how many hours per will the project teams spend working on the project.

7.3. Period of Performance

The schedule unit that will be used on the project is per week. A weekly schedule will be more suitable in regards with the needs of the project because of the fact that it can give time per task to be developed and or completed in a weekly basis.

7.4. Other Direct Costs

The administration must also put in place all the required equipment and materials that will be used during the project process. The administration also has to provide incidental supplies needed for the success of the project.

7.4.1. Incidental Supplies, Equipment and Materials

Incidental supplies are inexpensive items that are not worthy of keeping track of such as pens, notebooks, office papers, etc (Frankena et al. 2019). It is also the responsibility of the administration to define the traveling requirements as per the project needs.

7.4.2. Travel Requirements

Traveling requirements include transport allowances provided to the people working on the project. These traveling requirements must be within the limits established by the project owner or organizational policy

7.4.3. Travel and Per Diem

Travel will depend on the position for the people working on the project and will be accepted by the Project manager with previous requests. In regards with Per Diem Payments, a daily allowance policy will be established depending on the hierarchy of the employee to cover hotel, meals, transportation expenses, etc.

7.4.4. Other Unique Costs

Any other type of special or unique costs, will be run through the project management team and approved and signed by the project manager. This unique cost will come specifically for the accomplishment of the project and will need to be known in advance.

7.5. Security and Privacy

The administration must provide security to its staff such as the project management team, contractors, and the subordinate staff. There must also be privacy where confidential information is kept secret between the administration and the staff members.

7.6. Personnel Services

The administration must provide personal services such as contract works. Additionally, it must state why such services are needed, how to acquire them, how to supervise them, and how to retain such services.

7.7. Audit and Review

These include reviews on policies, regulations, rules, considerations, procedures, and standards that a project must meet to satisfy internal audit requirements.

7.8. Reports

Reports are written presentations and exhibitions that a project owner must produce for the documentation of the project and its verification. This must be within the project owner’s established limits or the organizational policies.

8. Special Instructions

8.1. Unique Reporting Requirements

The statement of work also involves special instructions given out to the project team by the project owner, project manager, or project sponsor. The instructions must be specific and must have specific targets at the appropriate time and the appropriate means of communication. Some of the special instructions include project format requirements, special distribution lists, online considerations, number of copies whether softcopy or hardcopy, etc

what:Health Report

when:Before the Graduation Ceremony.

whom:Student,empolyer,supplier,parents.

how:Keeping the graduation ceremony running smoothly, We need check the Covid-19 Test report, and check the temperature.

We will send a video of the graduation ceremony to each student by email after the graduation ceremony.

8.2. Standards and References

The quality standards that the project team must meet. For instance, compliance with the generally accepted standards or practices of the regulatory organizations e.g the American National Standards Institute (ANSI), the International Organization for Standardization (ISO), etc

8.3. Evaluation Criteria

The evaluation criteria used by the project management team are also part of the special instructions that must be given out. An evaluation criterion involves special requirements a project must meet used to evaluate the products and services offered.

1. Feedback from students and parents.

2. Employee’s satisfaction.

3. The health issue of every worker.

4. The traffic convenience of the site.

8.4. General and Miscellaneous

These are any other requirements or pertinent information required for the success of a project that is not covered in the statement of work.

1. All people must wear masks.

2. Detection of body temperature before inter.

3. Keep the distance between people(6 feets).

4. Clean up your seat area after the Graduation Ceremony.

Prepared by __________________________________

Project Manager

Approved by__________________________________

Consultant/Vendor Manager/Representative

___________________________________

Project Executive Sponsor