Case Analysis

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Team 5 Presentation

Owen, Rushil, Josh, Xiaohan, Jerry

Problem Solution

Lack of organization in the Office of Sustainability

Develop leadership within the Office of Sustainability

Rationale For Choice

Missing Director of Sustainability

Org Chart: No position

Operations and Resilience

Cause

Neglect

Org Chart structure

Potential of reporting to CFO

Effects

Public Opinion

Student faith

Difficult to achieve goals

Example: Car pool forum

STARS Rating : Expired

Website structure, shows to be outdated

Our rationale for coming to the conclusion that RRU is missing structure in the Office of Sustainability is due to the confirmation from the HR department providing the schools organization chart, and their recognition that there is no current individual in that role.

Also they gave us confirmation that the department is overseen by the Operations and Resilience Office. This tell us that sustainability is being implemented by a department that is already trying to operate they school as a whole, and thus leaving obvious time restraints to focus on RRU sustainability.

We determined that the causes for this lack of leadership is due to neglect, and possibly because of the structure that the org chart. Where there is no sitting sustainability position currently.

Effects of this, could cause the school to obtain a negative public image. Student body could lose faith in the legitimacy of their seriousness towards sustainability. And goals will be more difficult to achieve without a leader driving the bus.

And example would be the schools failure to meet their own goal of achieving a carpool forum by 2016. It appears they attempted but if you try and open up the link it give you “page not found error”.

Additionally while reviewing the schools website we found it to lack structure when trying to obtain information from their sustainability page, as its videos and pictures were outdated and wouldn’t load. And when you are to click on the ”Office of Sustainability“ link, it opens up a article about “how to change the Bee’s, and to BEE the change”

References

Royal Roads University. (2015). Sustainability Plan 2015-2020. Office of Sustainability. Retrieved from http://media.royalroads.ca/media/marketing/viewbooks/2015/sustainability-plan/mobile/index.html#p=14

Royal Roads University. (2019) Organizational chart. Human Resource Department

RRU Organizational Chart

At RRU There is no specific sustainability department/office, only environmental officer which has nothing to do with sustainability. There is no one reporting to VP or President, which as we know is important to making an impact.

Based on this, our recommendation for hiring a program head is changing the structure of the RRU organizational chart to make sustainability a bigger priority, maximizing its effectiveness and our impact as a school.

References

Royal Roads University. (2019) Organizational chart. Human Resource Department

References

STARS. (2019). The Sustainability tracking, assessment and rating system. Retrieved from https://reports.aashe.org/institutions/royal-roads-university-bc/report/2014-05-26/

Alternatives

Build a committee made up of student body.

Current manager/officer assumes the role in addition to their department.

Hiring a senior department head.

Thank you owen.

Here are three alternatives which can better structure the Office of Sustainability.

Our first alternative would be to appoint a student body committee, to support the needs of RRUs sustainability program.

Second option is for one current manager to additionally assume the role of sustainability head.

The last option is to hiring a full time candidate who specializes in sustainability who can help to analyse the program and give a full time leadership.

Now xiaohan will tell you which is the best alternative choice.

Decision Matrix

Alternatives	Decision Criteria
	Effectiveness	Hours Per Month	Timing to Implement	Public Opinion	Funding Needed
Student/Manager Committee
Current Manager also Assumes the Role
Hiring Senior Department Head

Undesirable Satisfactory Desirable

Take hiring program head/team as a example. To compare with other two choice, through decision matrix. it does need more $ cause... . however it gonna take short time to (compare). 4. 认可度高. Next based on what we got from decision matrix, Josh will provide some recommendation

Recommendation

Appoint a sustainability department head.

Restructure of organization chart to appoint senior role

Direct communication with President/VP

Appointing a sustainability office and leader will have the biggest impact towards sustainability. Through this, we must restructure the current sustainability office to make it more of a priority. In doing so, we must create a role on the organizational chart that directly communicates to the top of the chain.

Speaker notes: We looked into an example of an institute that is a leader in sustainability, and compared the organisation chart of in this case ETH Zurich, to our organizational chart at RRU.

References

Organisation Chart. (2019, October). Eidgenössische Technische Hochschule Zürich. Retrieved from https://ethz.ch/en/the-eth-zurich/organisation.html.

As an example, ETH Zurich has a dedicated sustainability office. They also have senior role as VP for sustainability who reports to the president. This direct communication proves that the department is more of a priority towards sustainability and contributes to their success as a leader in sustainable institutes. This is how RRU should structure their organizational chart in terms of adding a Sustainability Office/leader. A dedicated sustainability department/role that directly communicates with president/VP.

References

Organisation Chart. (2019, October). Eidgenössische Technische Hochschule Zürich. Retrieved from https://ethz.ch/en/the-eth-zurich/organisation.html.

Rationale, Including Research & Analysis

Restructure of Org Charts

Leadership to inspire

Flow of information

Green Revolving Fund

Josh: Restructuer of org charts will prove to allow our school to make a bigger impact in terms of sustainability

Owen: Greta Thunberg was able to move four million people two weeks. With leadership we believe this communication would be properly structured, just how we saw a strong leader like Greta Thunburge communicate a message around the world two weeks ago.

Rushil: According to ingram’s research,he has shown that a organizational chart can transfer information between the organization with ease

Jerry: Hiring a program head is going to require the most funding from the RRU, so we recommend a Green Revolving Fund to support the financials.

References

Climate protest: Marches worldwide against global warming. (2019, September 20). BBC News. Retrieved from https://www.bbc.com/news/world-49777279

Ingram. D (2019), Why Is Organizational Structure Important?.www.smallbusiness.chron.com, Retrieved URL- https://smallbusiness.chron.com/organizational-structure-important-3793.html.

J.E., Adriana, R.B. (2010). Solving the sustainability implementation challenge. Science direct. Retrieved from https://www-emerald-com.ezproxy.royalroads.ca/insight/content/doi/10.1108/IJSHE-07-2012-0062/full/html

John, M., Beth, S. (March, 2015). Barriers to energy efficiency and the uptake of green revolving funds in Canadian universities. Emerald insight. Retrieved from https://www-sciencedirect-com.ezproxy.royalroads.ca/science/article/pii/S0090261610000574

Implementation Plan

Restructure Organization Chart (1 month)

Faculty assess required skills needed from the applicant (1 week)

Salary and budget decision (2 weeks)

Hiring Process (3 months)

Structure implementation plan for sustainability office (1 month)

Let’s move on 5 steps of implementation plan. First of all, RRU needs restructure organization chart because there is a new department come in and each of department can report to president directly if it consider as necessary. Then, decide what kind of talents RRU needs because they don’t really need a drug dealer but someone good at leadership. Thirdly, salary decision would be the duty of HR department. After that, RRU can start looking for the one they need. Finally, RRU needs provide effective strategies to support new department achieve their goals.

Conclusion

Problem-lack of leadership

Decision Matrix-points us to the hiring of a Officer

Rationale-shows us that leadership will prevail the organization

Our 5 step plan, will from start to finish, obtain these goals we believe.

Do you believe a corporation would be serious about marketing if they were without a Director of Marketing.

We start by examining the problem and found they were not making sustainability a top priority. Then when we look at our decision matrix to seek out the best alternative, we found ourselves recommending the hiring of a full time sustainability head, while at the same time restructuring the organizational chart. Before we go we would like to leave you with a thought; would you expect a corporation to be serious in their marketing department if they did not have a a director of marketing or marketing manager.

References

Climate protest: Marches worldwide against global warming. (2019, September 20). BBC News. Retrieved from https://www.bbc.com/news/world-49777279

Organisation Chart. (2019, October). Eidgenössische Technische Hochschule Zürich. Retrieved from https://ethz.ch/en/the-eth-zurich/organisation.html.

Ingram, D. (2019). Why Is Organizational Structure Important?. Chron. Retrieved from https://smallbusiness.chron.com/organizational-structure-important-3793.html.

Rake, M., & Grayson, D. (2009). Embedding corporate responsibility and sustainability - everybody's business. Corporate Governance, 9(4), 395-399. doi:10.1108/14720700910984945

Royal Roads University. (2019) Organizational chart. Human Resource Department

STARS. (2019). The Sustainability tracking, assessment and rating system. Retrieved from https://reports.aashe.org/institutions/royal-roads-university-bc/report/2014-05-26/