Team proposal powerpoint

Overview

The city manager has requested the chief of police cut the police department’s budget by 7%. The chief has asked that this team be assembled to find the most resourcefulway to decrease the budget by the 7% while ensuring adequate funding is allocated for each of the department’s divisions. To do this, the current budget proposal must be analyzed and each line item must be reviewed before a decision can be made on what may need to be remain, changed, or eliminated. While making these cuts, the focus must remain on public safety and guaranteeing the department is able to operate efficiently.

Strategic Point Outline

1. City West Budget

a. Overview

i. Problem

1. Minimum 7% decrease in police department budget

2. Probable cut in salaries

3. Probable cut in sworn officers and civilian employees

ii. Task

1. Develop a strategy to address problem and maintain public safety

2. Evaluate the usefulness and effectiveness of each division within the department

a. Which programs are essential/non-essential?

i. Can any be eliminated?

ii. Can spending be reduced?

b. Strategy

i. Assemble Team

1. Address problem in memo sent by city manager

a. Reduce the department budget by 7% or $4,007,706.50 million

ii. Evaluate Current Proposal

1. Line items to be reduced/cut

a. Line Item 110 - Total Sworn and Civilian Salaries by $1,625,000

b. Line Item 111 - Overtime by 50%

c. Line Item 112 - Salaries PT

d. Line Item 117 - Premium Pay by $20,000

e. Line Item 180 - Recruitment (travel included) by $5,000

f. Line Item 232 - Bike Unit/ATV/Mountain Rescue reduced by $700,000

g. Line Item 330 - Clothing Allowance reduced by $50,000

h. Line Item 341 - Bike Unit/ATV Unit Maintenance reduced by $30,000

i. Line Item 350 - Capital (large-scale) Equipment Replacement reduced by $128,000

j. Line Item 202 - Liability (tort) Insurance reduced by $200,000

iii. Division cuts

1. Bike Unit

iv. Reduction in staff

1. Sworn Officers

a. Officers assigned to Bike Unit (3 Officers)

b. Officers assigned to ATV Patrol and the Mountain Preserve Unit (2 Officers)

2. Civilian Staff

a. Reduce Records Division staff by 5

b. Reduce Police Aides by 10

Proposal Strategy

A budget proposal with a minimum 7% decrease has been requested. After assembling a team to address the problem presented in the city manager’s memo, the team did a thorough evaluation of the current proposal. At the completion of the budget evaluation, the team has implemented a few strategies that will be undertaken to create a decrease of $4,007,706.50 from the budget.

The first strategy was to analyze each item, line by line. This was to help determine what needed to remain, change, or be eliminated. It was found that eleven of the projected line items could be adjusted or cut from the proposal. Next, the team evaluated the divisions within the depart to determine which were essential and which could be eliminated due to budgetary concerns. The team determined that the Bike Unit could be cut from the department and allow the department to maintain public safety. Lastly, the team took a look at the department’s 180 sworn police officers and 88 civilian employees. To meet the 7% cut requested, the department would have to undergo layoffs. There is a mandatory staffing of 46 sworn officers needed for the two districts. There was also a minimum of twelve crime scene personnel and nine crime lab technicians needed. Understanding that there were only three vacancies for sworn officers, it led the team to determine there was an adequate number of sworn officers, sergeants, and detectives to staff each shift. This gave opportunity to reduce the overtime budget.Without any other minimum staffing needs for civilian employees, the team reduced the records division and police aides staffing.