Grant Administrative and resource development assginment3

WORKSHEET 2.1: Letter of Inquiry Questionnaire

1. What is the purpose of this letter of inquiry? To whom is it being sent, and what is the connection?

The main and only purpose of this letter of inquiry is determining and presenting my organization, and its proposal fits with the eligibility of the funder’s foundation (XYZ) guidelines. Consequently, this letter aims at making sure the XYZ’s foundation goals, objectives and missions concur and are in line with my organization’s activities and missions before I put together a full proposal requesting funds (grants). The connection lies on the mission, activities and objectives of the Funder’s foundation and my organization (XTY). XTY thus aims at introducing itself, its activity of enhancing the learning and reading capabilities of Children at Orchard Middle School.

2. What year was your organization founded? What year was it incorporated?

My organization, XTY was founded three years ago on 25th march 2017. This was when my board members and I spotted the need of improving reading skills among children in middle school across Orchard region. After the formation of relevant organization bodies, my organization, XTY was incorporated on 24th May, 2017. Thus, the organization has legally operated within the last two years.     

3. What is the mission of your organization?

My organization’s first mission was to improve learning equipments in 20 middle schools in the Orchard region. This was the first step that ensured the 20 Middle school have current learning materials that would enhance and increase the reading skills of the pupils. This came after one school, Orchard Middle School, the largest middle school in the area has over 150 students at risk with poor reading skills behind their current grade levels.

4. What are the long-term goals for your organization?

First, my organization’s major long-term goal is to ensure there is zero cases of reading skill issue among pupils in Middle schools in the Orchard region. Secondly, the XTY organization aims at furnishing the 20 schools with latest adequate learning and reading materials. Third, XTY organization aims at building a mega regional library for junior students staffed with qualified personnel who will help the pupils with their reading and learning skills when schools are closed or during weekends.

5. What programs does your organization provide that support these goals?

Fist, my organization provides learning and reading equipments like books, tutorials, and teaching staff. Consequently, my organization provides the 20 schools with 5 trainers who take the teachers through on how to improve the reading skills of their pupils. My organization also provides socializing programs in form of co-curricular activities like sports, music spelling, and spoken word competition that encourages the students to improve on their reading skills.

6. What is the need in your community that you seek funding to address?

The Orchard community seeks to improve the reading skills of their little children since it has strong roots and beliefs in early child education. Secondly, my community’s per capita income is relatively low compared to tuition expenses. This explains why most Middle schools in Orchard area do not have skilled personnel and materials in helping the pupils to improve their reading skills.

7. How in your organization’s view is the need related to our programs, long-term goals, and mission?

My organization needs related directly with your programs since they both aim at increasing the literacy levels through supply of learning materials like books, pens, and training teachers. Both also have a relation since they sponsoring other co-curricular activities that increases the self-esteem and reading skill of pupils and students. Your foundation and my organization also engage in community activities like building classrooms, libraries, and programs like student motivation in learning.

8. What do we propose to do about this need?

On behalf of my organization XTY, we propose to equip Middle schools in Orchard with adequate and relevant learning materials that will help in improving children’s learning and reading skills. We also plan to reduce the high cases of reading problems among the students by organizing spelling, reading, and spoken work competitions twice a month. Consequently, we propose to seek adequate resources that will help the organization in building, and staffing the Orchard region’s library, and train local teachers on the m=new methods of increasing students’ reading and skills.

9. What outcome do we anticipate after the first year of funding?

The first year, based on our preliminary research, among the 20 middle level schools, about 800 students have poor reading skills with more close to half the number not capable to read basic English. Since the community is composed of mixed races, we anticipate that by the first year, we shall have reduced this number 40%, increased the current learning and reading material supplies by 50% and enrolled about 350 students in our weekend reading tutoring services. During the first year, we expect to commence the building of the Orchard library.

10. What is the total cost of our proposed idea for the first year (or multiple years if we plan to request multiple-year funding)? How much do we want from this funder?

Since this is a multiple year project, our organization’s proposed budget was $3,000,056 for the entire project’s life cycle of 3 years. This amount will enable us to execute the first year’s plans effectively since $1, 325, 869 will be used in the first year alone due to the number of activities set to start. From our international donors from Spain, State government and the federal government’s funding, we managed to secure $2,800, 045. Therefore, we ask your foundation to assist use in closing the $200,003 gap in achieving our target fund.

11. Who will be contacting the funder to determine its interest and when? Whom should the funder contact for more information?

The XTY’s executive director will be responsible for contacting your foundation to inquire on your interest in making the organization and community’s hopes, objectives and plans a success. For more information, you can choose to contact our project manager and coordinator, DR. Charles, Rayon, +198675246982 or email at raysonxty.org.com. Consequently, you can physically contact or reach him at our offices at 123 PineHill Street

Orchard, VT 0232116