implementation

System Implementation 3

System Implementation

(Brewton Business Scenario)

by Jarred Lofton

January 22, 2018.

Introduction:

Brewton business is a clothing retail company that is operating their business in different cities. This firm has headquartered in Eugene. From headquarter, they are running offices in Los Angeles, New York, Atlanta, and Huston. They have a workforce of 240 employees that are distributed in different cities. The company is already working on various software packages that comprise of accounting, purchase system, personnel tracking, and payroll applications. But the software's are not enough to meet the growing needs of the company. They need to develop an ERP (Enterprise Resource Planning) application that facilities all offices across the cities and centralized data of all departments at one place.

Key stakeholders that help in implementation plan:

When a new system is going to be implemented in a company, then many people are in favor of it who directly support it or appreciate that change. But many people resist this change by complaining about it, and they want to continue with old ones.

· Mark Brewton who is the CEO of the company is willing to implement this software that brings a good change in business practices by soothing the inventory and accounting operation. For implementing a new system, full support from the side of CEO is with us.

· Barbara Scharer who is the CFO of the company also supports this change because she wants such a system that helps in managing reports. That help in analyzing expenses so that maximum profits can be gain. Hence, when this system is implemented than the support of CFO helps us in analyzing whether this system is developed according to requirements or not (Motiwalla, 2008).

· William Hunter worked as a COO (Chief Operations Officer). As per William, there is not for implementation of such system because he is satisfied with the performance of the previous system. Hence, to gain the full support of William, it is necessary to demonstrate the countless benefits of this system that helps in overall functioning of the company.

· Jennifer Morales worked as Sales and Advertising Director. This software helps him in strong binding between operation and makes their work accessible by directly taking orders over this and send directly to operations.

· Roger Tomlinson, Human Resources Director, states that this system will help him in smoothing their function of HR. Hence, his support is in favor of quick implementation of this software.

· Mike Benson (Information Technology Director) and Gary Holmes (Systems Administrator) finds the implementation of this software a challenging job. These are two persons who are responsible for smoothing implementation and working of this software. As they have no expertise in doing it. Then it is better to hire a consultant who will implement this system and set it on all desktop of employees for proper functioning.

· Nancy Davis (Web Developer) and Jim Travis (Network Administrator) are the satisfied current system but implementing a new system is a challenging task for them. All these problems can be solved by hiring a third party who help in implementation and training of this system.

 Human resources that will be required to implement the application

Sr. No	Name of person	Designation	Role
1.	Miss. Barbara Scharer,	Chief Financial Officer	She is one who plays a role of project head and responsible for completing all documentation of this ERP system.
2.	Mr. Jones	ERP Developer	He is the person who developed the ERP system. He is the third party that is hired for this ERP.
3.	Mr. Mike Benson,	IT Director	He is one who involved in ERP deployment because he is only who operates the whole system.
4.	Mr. Jim Travis	Network Administrator	He is responsible for connecting this ERP system with all system of the company in all cities. He is also responsible for data conversation.
5.	Mr. Gary Holmes,	Systems Administrator	He is responsible for providing all equipment related to the implementation of this new system.
6.	Mr. Nancy Davis,	Web Developer	He is responsible for connecting it with online sites of a company.
7.	Mr. William Hunter Miss. Jennifer Morales Mr. Roger Tomlinson	Chief Operations Officer, Sales and Advertising Director Human Resources Director	The all are responsible for testing of the system of whether it is properly working or not.
8.	Mr. Jones and his team	User training and system start	These persons are responsible for training because these are the one who develops these systems.

List of computer and network resources used for implementation of ERP:

· Xeon server computer

· NIC (Network interface card)

· Switches

· Hub

· Connectors and cables

· Modem

· Router

· Server.

· Coaxial cable

· Fiber optic cable

· Sun Solaris,

· IBM AIX,

· Windows Vista/2003/2000/XP,

· Apple Mac OS X,

· OS/400 and z/OS (Sandeep Singhal, 2011 )

Implementation plan:

For the successful implementation of ERP system. It took almost 37 days from deployment of the system to a new startup. The maximum number of days are required for system deployment preparation and user training. Because the employees are spread in different cities (Andreas Jenzer, 2008).

Task	Start Date	End Date	Duration
System Deployment Preparation	25-Jan-18	5-Feb-18	10
System Documentation	6-Feb-18	10-Feb-18	4
Data Conversion	11-Feb-18	13-Feb-18	2
System Testing	14-Feb-18	20-Feb-18	7
User Training	21-Feb-18	1-Mar-18	11
System Startup	2-Mar-18	5-Mar-18	3

Table: System implementation plan

Figure: Timeline for implementation of ERP.

In the end, it is pertinent to mention that implementing an ERP system is a complicated task that required the attention of all department heads and CEO so that security of the system cannot be ignored. It is also essential that all employees should get significant training so that the can maximum benefit out of it.

References Andreas Jenzer, G. W. (2008). Infrastructure Technology Basics for SAP Deployment. Pearson . Motiwalla. (2008). Enterprise Systems for Management. Pearson Education India. Sandeep Singhal, D. P. (2011 ). Hardware and Software Requirements for Implementation of ERP in Technical Education Institutes in India . International Journal of Scientific & Engineering Research , 1-5.