Does anyone out there have contract administrative experience?

PERFORMANCE WORK STATEMENT (PWS) FOR

WEAPON SYSTEM SUSTAINMENT (WSS) SUPPORT SERVICES

1.0. General: Work is to be accomplished for the United States Air Force (USAF).

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Weapon System Sustainment Support (WSS) as defined in this Performance Work Statement (PWS).

1.1.1. The scope of this effort requires the contractor to analyze and support the Weapon System Sustainment (WSS) requirements/budget process for the USAF, who must manage their own requirements validation, prioritization, publishing, and execution of funds. The extent of the subject effort includes evaluating sustainment objectives related to supporting the current Headquarters Air Force (HAF) budget process, reducing the number of man-hours required to analyze data during the budget process. The data provided by the contractor will aide USAF in making decisions/recommendations to senior USAF leadership and support budget justification documentation to the Office of the Secretary of Defense (OSD) and Congress on the WSS program in support of the Planning, Programming, Budgeting and Execution (PPBE) process.

1.1.1.1. This effort is for non-personal services. Functional requirements to be performed by contractor personnel in order to achieve performance objectives and complete specific deliverables described within this PWS. The performance objectives may include tasks defined as closely associated with inherently governmental functions as defined by the Federal

Acquisition Regulations Subpart 7.5 and the Defense Federal Acquisition Regulation Supplement at Subpart 207.503. As such, non-disclosure agreements and conflict of interest provisions apply. 48 CFR § 52.203-16, Preventing Personal Conflicts of Interest, applies. The specific scope of this effort includes performance of the following activities, which are to be performed in direct support of USAF requirements:

a. WSS associated funding and requirements determination is completely dependent upon manual process for submission of Justification Books (JBooks) and President Budget (PB) data for the USAF to defend budget submissions to OSD and Congress. The contractor shall provide Government personnel direct support to plan and execute the annual WSS requirements/budgeting process, including direct support to HAF during critical/time-sensitive budgetary assessments.

1.2. Background The USAF budget requirement process differs from the Active DoD budget process. The USAFs specialized mission supports not only the Federal Government, but the State and Local sector. Because of the broad spectrum of support, the USAF requires a deviation from the active DoD process, and it is difficult and labor intensive to adequately respond to time sensitive higher headquarters and HAF budget drills with extremely limited resources.

1.2.1. The Organization has over 350 operational units across the United States in 90 Wings, 175 geographically separated units in 213 locations, responsible for maintaining over 18 major weapon systems consisting of more than 1,160 military aircraft, thousands of special and general-purpose vehicles and associated support equipment in a combat-ready condition. The ability to generate and analyze reliable logistics management data so that it can be used to shape policy and procedures has the potential to generate significant savings in logistics and operational support costs for USAF.

1.3. Period of Performance (PoP): The Period of Performance shall be one base year and four one-year options under FAR 52.217-9, Option to Extend Services.

1.4 General Information:

1.4.1. Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award in accordance with A001. COR will review and provide concurrence of acceptance. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.1.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The Contractor shall not perform services on recognized U.S. holidays. All recognized holidays can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday (Saturday or Sunday) the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). The Contractor shall be responsible for knowing when Federal holidays are recognized as this may impact the status of Federal facilities and contractor access to such facilities.

1.4.4. Place and Performance of Services: The contractor shall provide services between the hours of 0800 - 1700 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Resources Division, USAF. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is authorized.

1.4.4.1. Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure the Government’s mission–critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.4.2. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the contractor from responsibility for total performance of this contract.

1.4.5. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1. For contractors requiring Common Access Card (CAC): For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

1. Require logical access to Department of Defense computer networks and systems in either:

a. the unclassified environment; or

b. the classified environment where authorized by governing security directives.

2. Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

3. While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.5.1.1. Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2. Mission Partner Identity, Credential and Access Management system (MP ICAM). The contractor shall process CAC applications through the MP ICAM system, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the MP ICAM application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated Mission Partner Affiliation Sponsor (MPAS). The MPAS for this requirement will be: TBD

2. The Government will establish an MP ICAM application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the MP ICAM account and complete the CAC application (entering/editing contractor information as applicable) at: MP ICAM - Mission Partner Registration Web Application - DMDC (osd.mil). The contractor’s FSO or contractor employee shall follow up to ensure that the MPAS is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

a. Approval. Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejection. The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.3. Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4. During the performance period of the contract, the contractor shall:

1. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official;

2. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

3. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4. Report lost or stolen CACs in accordance with local policy/directives, in accordance with deliverable A002.

1.4.5.1.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the TA/COR.

1.4.5.1.6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.2. Air Force Network (AFNET) Email. The contractor shall obtain an AFNET email address for each applicant, including subcontractors, who may require logical access to a government computer network. Network access requires the COR to approve access for approved roles to support the WSS process.

1.4.5.3. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4. Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.4.1. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.4.2. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.4.3. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.4.4. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.4.5. Complete initial and/or annual Information Assurance (IA) training as required by applicable Air Force/ANG policy.

1.4.5.5. Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.6. Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M, DFARS 252.239.7001, and Air Force Policy Directive (AFPD) 17-1 contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.7. Security Requirements, Information Technology (IT) Training: All contractor employees and associated subcontractor employees shall complete the DoD Cyber Awareness requirement found at the following link: https://lmsjets.cce.af.mil/moodle/enrol/index.php?id=12980 before issuance of network access and annually thereafter, IAW A002. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee to the COR within 30 calendar days after completion of training.

1.4.5.8. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) This course can be accessed on the Center for Development of Security Excellence (CDSE), Defense Counterintelligence and Security Agency website:

https://securityawareness.usalearning.gov/opsec/index.htm. The contractor shall submit" – Annual OPSEC refresher training is on MyLearning, The OPSEC Annual training- DAF-Operations Security Awareness Training (Annual requirement). Located on My Learning https://lms-jets.cce.af.mil contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training.

1.4.5.9. All contractor employees and associated sub-contractor employees assigned to work on a government site and/ or requiring access to a DoD network will be required to register with LMS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA Cyber Awareness, Protecting Sensitive Information, Force Protection, etc.). LMS website:

https://lms-jets.cce.af.mil/moodle/course/view.php?id=11998 .

1.4.5.10. Classified Information; The contractor shall comply with FAR Clause 52.204-2,

Security Requirements, including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes. This clause involves access to information classified “Confidential/Secret/Top Secret” and requires contractors to comply with a Visitor Group Security Agreement (VGSA) when designated as a Visitor Group at all contractor operations located on Air Force/Air National Guard installations in accordance with this PWS. Contract personnel must be entered in the Joint Personnel Adjudication System (JPAS) and vendor will comply with paragraph 1.4.5.1.1. A DD 254, DoD Contract Security Classification Specification, is required for all classified contracts. Completion of localized security training

(information protection related material) will be accomplished at the Wing/Unit level. Derivative Classification and Marking Classified CBTs may also be required as per assigned duties (i.e., SIPRNet).

1.4.5.11. Level 1 Antiterrorism Awareness Training. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete Level 1 Antiterrorism Awareness Training within 30 calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever is applicable. Level 1 Antiterrorism Awareness Training may be accomplished by a Level I qualified instructor or by completing Level 1 Antiterrorism Awareness Training at Joint Knowledge Online at the following link:

https://jko.jten.mil/courses/atl1/launch.html , IAW A004 Upon completion of Antiterrorism Awareness Level 1 Training all contractor employees, to include subcontractor employees will forward an electronic copy of the certificate to the COR, who will track completion for all contractor employees, to include subcontractor employees.

1.4.5.12. Reserved

1.4.6. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1. Key Control. NOTE: All references to keys include key cards and CAC. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2. Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

1.4.7. Special Qualifications: Contractor shall have expertise and skill in creating and managing databases using proprietary products including MS Access™, Oracle, SQL, and OLE Automation. Must be able to define database architecture and processes, identify database architecture including critical tables, indexes and views. Must be able to design and manage data integrity constraints. The Contractor shall also be responsible for interfacing with legacy systems and data modeling.

1.4.7.1: The contractor is responsible for providing personnel with specialized expertise to include the following areas: HQ AFMC Centralized Asset Management (CAM) budget process and ANG budget requirements process HQ USAF budget processes i.e. OP-5, PB-5, OP-80, OP-30 as they relate to WSS IT database architecture managed web system to include applicable modules Interfacing unique processes within the WSS IT database managed web system Training new and existing personnel on the WSS IT managed web system AF mandated Information Assurance Compliance requirements.

1.4.7.2. The contractor performing this work must have expert knowledge of USAF Budget Requirement Processes, and WSS IT database system applications enabling the USAF to tailor and execute the fiscal policy necessary to ensure the USAF Resources Division is operating at maximum efficiency. The reconfiguring of WSS IT database to enable automated database capabilities allowing USAF management personnel to manipulate and analyze available data from multiple sources for use in recommending changes to development and financial management policies and procedures. Database capabilities in support of this effort must be compatible with FM Checkbook, Defense Enterprise Accounting and Management System (DEAMS), Commander’s Resources Integration System (CRIS), and any/all existing or new logistics and/or management databases utilized by the USAF.

a. Establish user interfaces that will enable USAF management personnel to efficiently use available software programs to produce budgetary planning reports, schedules, etc. and transport data between new and existing databases at multiple locations worldwide. The contractor will perform detailed analysis of data which will be used to aid USAF Government personnel in making recommendations for policies and procedures that can be implemented to minimize the impact of forecasting funding changes. The contractor will ensure Government personnel have a detailed understanding of all recommendations being presented.

b. The contractor shall facilitate the analysis of budget information, such as cost benefits and trade-offs in the obligation and expenditure of budget dollars. The contractor shall provide direct support analyzing policies and procedures for efficiency and effectiveness as they pertain to the USAF logistics portfolio.

c. Provide appropriate metrics and standards that can readily be incorporated into both new and existing databases to accurately depict the current status of budgetary outlays. The contractor shall support the USAF in analyzing data to provide cost projection and determine resource utilization effectiveness for all commodities as determined by the Resources Division. Contractor must validate all data included in provided products is reliable and repeatable. Data products must be verified against current database systems to ensure accuracy of data.

d. Manipulate budgetary databases to generate reliable responses to what-if scenarios supporting HAF/SAF and conduct financial management and information studies evaluating the effects of changes in financial management policies and procedures that the Government uses to assess the USAF WSS posture.

e. The contractor shall have expert knowledge of WSS IT database applications to properly tailor and manipulate WSS database for modeling, training, reporting, feasibility studies and should-cost analyses unique to the USAF.

1.4.7.3. Secret Security Clearance: The contractor shall possess and maintain a SECRET security clearance from the Defense Security Services. The contractor’s employees performing work in support of this contract shall have a SECRET security clearance from the Defense Industry Security Clearance Office prior to starting work at the USAF facility. This requirement is necessary to gain access to Automated Budget Interactive Data Environment System (ABIDES) and its replacement, Program and Budget Enterprise Service (PBES). The contractor will need to perform work on the SECRET Internet Protocol Router Network (SIPRNET). In addition to these requirements the contractor must be eligible to attend classified meetings as needed. A DD254 is provided as Attachment 1.

1.4.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle passes) to the COR, KO or designated Government personnel within 14 days of an employee’s departure IAW A005.

1.4.10.1. The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee and shall obtain a receipt for each card and provide it to the TA/COR within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12. Contractor Travel: The contractor shall travel to each of the three Air Logistics Complexes (Hill, Tinker and Robins AFBs), in addition to Wright Patterson AFB, OH and other locations as directed during the performance of this contract to provide instruction and attend meetings. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO

( KO approval is only necessary if funding is unavailable or KO has retained COR responsibilities.) prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the contractor.

1.4.13. Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0. DEFINITIONS AND ACRONYMS

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverables: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day: The number of hours per day the Contractor provides services in accordance with the contract. The Work Day for this PWS is eight hours.

2.1.13. Work Week: Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AC	Advisory Council
ACR	Alternate Client Representative
AEI	Army Enterprise Info-structure
AF	Air Force
AFB	Air Force Base
AFI	Air Force Instruction
AFLCMC	Air Force Life Cycle Management Center
AFM	Automated Funds Management
AFMC	Air Force Materiel Command
AFMC/A4	Air Force Materiel Command Director of Logistics and Sustainment

AFNET	Air Force Network
AFRC	Air Force Reserve Command
AFSC	Air Force Sustainment Center
ALC	Air Logistics Complex
AMR	Aircraft and Missiles Requirements
AR	Army Regulation
AT	Antiterrorism
AT/OPSEC	Antiterrorism/Operational Security
BI	Background Investigation
CAM	Centralized Asset Management
CFR	Code of Federal Regulations
CLS	Contractor Logistics Support
CM	Contract Manager
CMRA	Contractor Manpower Reporting Application
CONUS	Continental United States (excludes Alaska and Hawaii)
COOP	Continuity of Operations Planning
COR	Contracting Officer Representative
COTS	Commercial-Off-the-Shelf
CR	Client Representative
CRIS	Commander’s Resources Integration System
CSAG–Mx	Consolidated Sustainment Activity Group – Maintenance
CSAG-S	Consolidated Sustainment Activity Group – Supply
DAF	Direct Air Force
DD250	Department of Defense Form 250 (Receiving Report)
DD254	Department of Defense Contract Security Requirement List
DEAMS	Defense Enterprise Accounting and Management System
DEERS	Defense Enrollment Eligibility Reporting System
DFARS	Defense Federal Acquisition Regulation Supplement
DIACAP	DoD Information Assurance Certification and Accreditation Process
DoD	Department of Defense
DPEM	Depot Purchased Equipment Maintenance
DSN	Defense Switched Network
EOY	End of Year
e-QIP	Electronic Questionnaires for Investigations Processing
FAR	Federal Acquisition Regulation
FM	Directorate of Financial Management and Comptroller
FMB	Financial Management Board
FRM	Funded Requirements Management
FY	Fiscal Year
FYDP	Future Year Defense Plan
GFP/M/E/S	Government Furnished Property/Material/Equipment/Services
HAF	Headquarters United States Air Force
HAF/A4	HAF, Deputy Chief of Staff Logistics, Installations and Mission Support
HQ	Headquarters
HSPD	Homeland Security Presidential Directive
IA	Information Assurance
IS	Information System(s)
ITM	Information Technology Manager
JBook	Justification Book
KO	Contracting Officer
LRDP	Logistics Requirements Determination Process
MAJCOM	Major Command
MSR	Monthly Status Report
N/A	Not Applicable
NGB	National Guard Bureau
O&M	Operation and Maintenance
OCI	Organizational Conflict of Interest
ODC	Other Direct Costs
OMEI	Other Major End Item
OOC	Out of Cycle
OSD	Office of the Secretary of Defense
PB	President Budget
PBR	Program Budget Review
PBR	President Budget Request
PDM	Programmed Depot Maintenance
PEC	Program Element Code
PEM	Program Element Monitor
PGM	Product Group Manager
PII	Personally Identifiable Information
PIV	Personal Identity Verification
PIPO	Phase In/Phase Out
PM	Program Manager
POC	Point of Contact
POM	Program Objective Memorandum
PoP	Period of Performance
PPBE	Planning, Programming, Budgeting and Execution
PRS	Performance Requirements Summary
PWS	Performance Work Statement
QA	Quality Assurance
QAP	Quality Assurance Program
QASP	Quality Assurance Surveillance Plan
QC	Quality Control
QCP	Quality Control Program
RAPIDS	Real-Time Automated Personnel ID System
RQMT	Requirement
SE	Sustaining Engineering
SSN SPERS	Social Security Number Sustainment, Planning, Execution and Reporting System
SPM	System Program Manager
TA	Trusted Agent
TE TO	Technical Exhibit Technical Order
USAF	United States Air Force
USD(I)	Under Secretary of Defense for Intelligence
WSA	Weapon System Agreement
WSMS	Weapon System Management Support
WSS	Weapon System Sustainment

3.0. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND SERVICES (GFP/M/E/S)

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: The Government will provide the necessary workspace within the AF facility for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2. Materials: The Government will provide standard office supplies, such as pens, pencils, paper, binders, scissors, tape, highlighters, etc.

3.3. Equipment: The Government will provide laptop computers with dual monitors to provide direct support and continuity for the budgetary and execution processes. Direct support by contractor is critical to ensure processes meet expectations.

3.4. Services: The Government will provide any associated office workspace and facility custodial and cleaning, as required.

3.5. Utilities: The Government will provide all utilities in the facility and will be available for the Contactor’s use in the performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount, turning off desk lights at the end of the day and turning off computer monitors when not in use.

3.6. Records, Files, Documents, and Work Papers: The Government will provide or arrange for

access to the various data files and data stores containing necessary information. The Government will provide the contractor copies of, or access to, required AF and other Government directives, publications, specifications, data and documentation, as required. Documentation explaining organizational, financial, and other constraints and requirements will be provided. All records, files, documents, and work papers provided by the Government or generated are Government property.

4.0. CONTRACTOR FURNISHED PROPERTY, MATERIALS AND EQUIPMENT

4.1. General: Except for those items specifically stated to be Government Furnished in Paragraph 3.0., the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Training Materials: Contractor will provide all training materials for face-to-face training as well as online training. This includes but is not limited to manuals, briefings, handouts and online training courses.

5.0. REQUIREMENTS

5.1. WSS System Support: The contractor shall provide the AF organization with WSS IT database direct system support, for WSS analysis. The SPERS system that shall be provided to ANG Logistics (A4) that oversee the entire set of processes required to accomplish timely planning, programming, forecasting, and execution tracking of AF dollars through all stages of the budgeting process as designated by the COR.

5.1.1. WSS – The contractor will support the AF WSS program by building upon existing Air Force (AF) processes, tailoring these processes to the specialized mission of the AF is effort will require the application of knowledge/experience pertaining to the active AF and ANG processes and the SPERS IT solution. All efforts under this contract are at the request of, and approved by, AF Government personnel.

5.1.1.1. AF Budget/Requirements Process Support and Evaluation. The contractor shall advise AF Government personnel in assessing the current AF budgeting process and aid in developing a plan to tailor the WSS IT database system to all AF WSS requirements impacted by the budget processes. Upon Government approval, contractor shall execute the plan in the WSS IT database IAW report A006.

a. Planning, Programming, Budgeting, Execution (PPBE)

The WSS IT database serves a variety of purposes through the management of specialized data calls. The cyclical nature of the planning cycle allows for continual improvement of planning numbers by the contractor, who must closely monitor the AF data within WSS IT database. AF processes are performed IAW applicable AF guidance and any DoD supplemental guidance. The purpose of the PPBE for AF is to link mission requirements to financial resources. By closely monitoring this linkage, the contractor shall notify Government personnel of any significant changes. These changes are critical to make AF senior leaders aware of the upcoming fiscal needs for long term planning and to secure funding. The following is a partial list of data calls the contractor will provide analysis for in order to have the most current data available.

Cyclical PPBE Process:

· RQMT Data Call - for aggregate RQMT analysis (FYDP)

· PBR/FYDP- Projections for Funded RQMT for JBook Submittal

· PB/FYDP - Projections for Funded RQMT for JBook Submittal

· POM/FYDP Projections for Funded RQMT for PEM Parade

· Workload Review – 3 year projected funding for Maintenance Planning

· Logistics Requirement Determination Process (LRDP)

· Execution Plan - Projected Funding for upcoming FY

· Execution Actual - Tracks Actual Funding and Obligations during FY

2. Provide other AF agencies/directorates (ie, A2/3/6, A5/8, FM) support regarding the PPBE process; to include: requirements and pricing, developing information to complete JBooks and President’s Budget submission.

3. The contractor will support the PPBE process by providing WSS IT database experts to validate requirements being submitted during the PPBE process are defendable and consistent with requirements maintained in the WSS IT database. The contractor shall provide solid WSS IT database generated evidence used to support AF leaders at all levels coordinating with all sources to ensure WSS requirements are accurate and supportable.

b. AF WSS Execution Year Process:

1. Contractor will validate executable funding reported within WSS IT database from Distribution through all stages of accounting.

2. Contractor will monitor accurate tracking of WSS pricing throughout the execution year. Advise Government employee of any discrepancies.

3. Contractor will provide data analysis and assessments to AF leadership and managers in A2/3/6, A5/8, and FM regarding funds coordination during CR, Quarterly and Annual Budget Authority.

5.1.1.2. Reserved.

5.1.1.3. Specialized Training. The contractor shall provide specialized training for specific functions, such as Logistic requirement Determination process, Year of Execution process, and POM orientation to ensure new personnel have the necessary skills and knowledge to perform their duties effectively.

5.1.1.4. Data Analysis and Assessment. The contractor shall work with the AF Government personnel to track and analyze expenditures against the approved budget to identify variances and ensure that spending aligns with Execution Plan. Conduct variance analysis to understand the reasons for any deviations from the approved Execution Plan.

5.1.1.4.1. The contractor shall analyze historical data and trends to assist in forecasting future logistics requirements determination. Conduct needs assessments to identify gaps and ensure that logistics requirements align with mission objectives. Use data to assist AF Government personnel to validate and prioritize requirements.

5.1.1.4.2. The contractor shall implement data analysis and assessment changes as directed by AF Government personnel and may have limited inputs on Integrated Product Teams (IPTs) that define the AF business case. All changes will be approved by AF Government personnel.

5.1.1.5. Expertise. The contractor shall furnish professional and technically qualified personnel to perform assigned tasking. The contractor shall provide total task management and supervise contractor personnel. The contractor will designate one primary point of contact for all technical aspects of the required work. No personal services shall be performed.

5.2. Assessment and Authorization (A&A):

5.3. Contractor Manpower Reporting Application (CMRA)

5.3.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site IAW report A007.

5.3.2. The contractor shall completely fill in all required data fields using the following web address: https://www.sam.gov . Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2026. Contractors may direct questions to the help desk at https://www.sam.gov.

5.4. Reports:

5.4.1. Monthly/Annual Status Report: The contractor shall provide MSRs to the COR no later than five business days after the last day of the month/year. All MSRs shall be provided to the COR via electronic submission (e-mail preferred). Format shall be of the contractor’s choosing; however, the government shall have the right to concur with the format and recommend changes to the report’s metrics or content.

6.0. APPLICABLE PUBLICATIONS

48 CFR, Code of Federal Regulations § 52.203-16, Preventing Personal Conflicts of Interest

AFI, Air Force Instruction 10-701, Operations Security

AFI, Air Force Instruction 63-101/20-101, Integrated Life Cycle Management

AFM, Air Force Manual 33-282, Computer Security

AFPD, Air Force Policy Directive 33-2, Information Assurance

DoDD, Department of Defense Directive 5400.11

DoDD, Department of Defense Directive 8140.01

DODI, Department of Defense Instruction O-2000.16 Vol 1 AFI 10-245-O, Antiterrorism (AT) Program Implementation

DFARS, Defense Federal Acquisition Regulation Supplement 224.103

DFARS, Defense Federal Acquisition Regulation Supplement 252.225-7040

DFARS, Defense Federal Acquisition Regulation Supplement 252.225-7043

DFARS, Defense Federal Acquisition Regulation Supplement 252.239.7001

DFARS, Defense Federal Acquisition Regulation Supplement Subpart 207.503

DoD, Department of Defense 5220.22-M, National Industrial Security Program Operating

Manual

DoDR, Department of Defense Regulation 5400.11-R

DoD, Department of Defense 8570.01-M

DoDI, Department of Defense Instruction 5200.46

DoDI, Department of Defense Instruction 8500.2

DoDM, Department of Defense Manual 1000.13-M-V1 DoDM, Department of Defense Manual 5200.02

FAR, Federal Acquisition Regulation 22-17

FAR, Federal Acquisition Regulation Clause 52.204-2

FAR, Federal Acquisition Regulation Clause 52.237-3

FAR, Federal Acquisition Regulation Subpart 7.5

FAR, Federal Acquisition Regulation Subpart 9.5

FAR, Federal Acquisition Regulation Subpart 42.5

Federal Information Processing Standards Publication 201-2

JTR, Joint Travel Regulation

Personal Identify Verification (PIV) of Federal Employees and Contractors, August 2013

Procedures for the Department of Defense (DoD) Personnel Security Program, April 3, 2017

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective	Performance Standard	Acceptable Quality Levels (AQL)	Surveillance Method / By Whom
5.1.1.1.	AF Budget/ Requirements Process Support and Evaluation; to include PPBE, LRDP, and Execution	The contractor shall advise AF Government personnel in assessing the AF Budget/ Requirements processes and aid in developing a plan to leverage the WSS IT database system to all AF WSS requirements impacted by the budget processes. The review of the AF processes will be conducted on an as needed basis. As the need for tailoring is identified by the contractor, AF has the final approval. The contractor has no more than one month from final approval to develop the plan to leverage the database system.	Periodic Inspection - COR will review MSR
5.1.1.3.	Training		Periodic Inspection – COR will review training materials following random upgrades.
5.1.1.4.	Data Analysis and Assessment	The contractor shall work with the AF Government personnel to track and analyze expenditures against the approved budget to identify variances and ensure that spending aligns with Execution Plan. Conduct variance analysis to understand the reasons for any deviations from the approved Execution Plan.	Periodic Inspection - COR will review MSR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title	Frequency		Number of Copies	Medium/Format	Submit To
1.4.1. Quality Control Plan A001	30 days after acceptance of the baseline contract and each option year	1		Electronic File	COR, CS, KO and Program Manager
1.4.5.7. DoD Cyber Awareness Requirement Training CERTS A002	Before issuance of network access and annually thereafter	1		Electronic File Certificate of Completion	COR
1.4.5.8 Operations Security (OPSEC) Training CERTS A003	Complete within 30 calendar days of reporting for duty Annually	1		Electronic File Certificate of Completion	COR
1.4.5.11. Level 1 Antiterrorism Awareness Training A004	Within 30 calendar days after contract award date	1		Electronic File Certificate of Completion	COR
1.4.10 Identification Media (including vehicle passes) 1.4.10.1. Return issued CACs obtain a receipt for each card and provide it to the TA/COR. A005	Returned no later than 14 days after an employee’s departure Upon departure or dismissal of each contractor employee	1 1		Badges/Passes CAC Badge	COR, KO or designated Government personnel DEERS Office Provide receipt from DEERS office to COR within 14 days of an employee’s departure
5.1.1.1 Provide WSS analysis as stated in 5.1.1.1. (A006)	Completed by assigned suspense date or as needed	1		Electronic File/Hard Copy as directed	As instructed by Government personnel
5.3.1 Monthly/Annual Status Report (A007)	No later than five business days after the last day of the month/year	1		Electronic File	COR or the KO

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