Deliverable 444
MKE2018
Survey.docx1
Running Head: Operation Management
4
Operation Management
Internal Assessment Survey
Introduction
Our multinational company has recently decided to prepare a Request for Proposal (RFP) that will help it solicit competitive bids before purchasing steel to be used in different branches across the US and other countries. The boss in my branch is assigned the responsibility of developing the RFP within three months. He has delegated to me the task of developing an internal data collection tool, which will help in identifying the key questions to be included within the RFP. The internal data collection tool consists of a survey of the respondents being managers from different branches across the US and globe. The survey will be administered to the managers via email. Consequently, I intend to develop a project plan to guide the execution of the survey within the stipulated deadline.
Project Management Approach
The boss will serve as the project manager and will have the overall responsibility and authority for managing and implementing this survey according to this project plan. The RFT team will comprise of personnel from various departments with various expertise. The project manager will cooperate with project sponsors to ensure that all funding necessary are made in time.
Project Scope
The scope of this survey include sending the survey to managers across the US and globe, selecting and training RFP team, creating an RFT timeline and developing of criteria for inclusion of a question in the RFT.
Milestone List
Below is a list of the major milestones for the survey project. In case of any scheduling delay that may affect completion date, the involved party must notify the project manager immediately so as to take proactive measures that may mitigate projects delays.
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Milestones |
Description |
Days |
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Complete sending the survey instruction to managers |
Within the first 10 days, the project leader designs the survey instructions, acquire email contacts of all the managers across the US and the globe and send it to all of them. |
10 |
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Selection of RFP team |
Before the end of 20 days, a team of 30 people from different departments will be selected to work on the RFT. |
20 |
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Training of RFT team |
All team members will receive training to understand technology used and the questionnaire. |
30 |
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Receiving responses from managers |
All managers will be expected to return their proposed questions and viewpoints on the preparation of the RFT |
40 |
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Shortlisting key questions from the responses |
The RFT team will go through all the responses from the managers noting down main contributions from the responses. |
60 |
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Selecting the questions to appear in the RFT |
The team will agree on the final questions to be included in the RFT and they must not exceed 10 questions. |
65 |
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Presenting the RFT to the project manager |
The boss will receive the proposed questions where he will either approve them or recommend some changes. |
75 |
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Drafting the final global RFT |
The final draft of the global Request for Proposal will be created and presented. |
90 |
Communication management plan
The project manager and team leader are expected to ensure effective communication throughout the project. Professional emails will be the primary communication channel to share information among participants. Meeting agenda will be distributed to all members of the team by the project manager at least two days before the meeting date to allow the participant to review it before the meeting. The following is the standard template that will be used in recording the minutes.
Meeting Minutes Template
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Meeting Name: |
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Date of Meeting: |
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Facilitator |
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A. Meeting Objective |
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B. Attendance at Meeting |
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C. Meeting Agenda and Decisions, Notes, Issues |
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D. Action Items |
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Action |
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Due Date |
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E. Next Meeting, if applicable |
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Date: |
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Time: |
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Location: |
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Objective: |
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