The Project Control Plan

Running Head: WBS, SCHEDULE AND BUDGET 1

WBS, SCHEDULE AND BUDGET 7

WBS, Schedule And Budget

Nicholas Calhoun

South University

February 10, 2020

WBS Chart

Work breakdown structure is an essential tool especially in identifying the scope of the project and also in establishing the facilities that the project aim at providing after its completion. The work breakdown structure depicted in this assignment aims at establishing an online student registration system. The activities that will be done during the entire procedure are outlined in the following WBS (Chambers, 2017).

The first activity is registration. It is the site through which the students would visit so as to register themselves within the institution. Below the registration is a segment where the students enter their credentials. In this segment, the students would enter their personal details so as to get them registered. This is important especially for the reason that the information is required when preparing the registration invoice once the registration process is completed.

The system also includes login as the next activity in the structure. This stage requires that the student enters their login credentials as they were provided in the previous stage so as to gain access to their portal. This stage enables the student to authenticate their credentials whenever it is required.

The next activity in the system would be to select their class based on their eligibility levels. Upon finalizing the class, the system will automatically print out a confirmatory receipt. This confirms that the student has successfully selected and finalized a class.

The next and last stage of the system is preparation of a registration invoice. This would mark the termination of the entire online student registration procedure.

Schedule

The first step of the entire procedure would be to register. The registration stage requires that the students enter their credentials so as to get them registered into the system. They would then require to choose their class according to their level of eligibility. Next would be to finalize the class selection (“Course Registration System Software Development Plan,” 2015).

The next activity is the login segment. It requires the student to enter their personal credentials so as to access their portal. It is important to note that the stage is dependent on the previous stage in that the student uses the credentials that they had entered in the previous stage. Upon logging in, the student could authenticate their credentials if needed. The authentication of the credentials is dependent on the login step since that is the only way the student is able to access their credentials in the system.

Next stage is printing of the confirmatory receipts. The stage requires that the student be registered into the system. The last step is preparation of the student invoice. It is also dependent on registration. These activities are well outlined in the task flow network below.

The critical path is used to show the activities that transpire during the execution of the project as well as how they follow each other. It emphasizes on the specific activities that must be carried out so as to ensure efficient execution of the project as well as the inter-dependency of the activities (Filev, 2019). The critical path for this particular project is as follows:

Personnel staffing will consider the procedure for obtaining the required staff members, the amount of time that the staff services will be required, the minimal qualifications of the staff members and also the necessary training for the staff members. The tasks will be scheduled in such a way that the accommodate the commencement stage, inception stage, risk analysis and design development phase and also the project execution phase itself (Cassidy, 2015). The project staff scheduling will be as follows:

Cost plan

The initial step of the plan is resource planning. Among the resources required for this project would be in different forms, that is, informational, physical, human and also financial resources. There should be enough information regarding the installation of the new registration system. It should cover the shortcomings of the current system and how to solve them. It should also cover the improvements that the new system aims at bringing into the school upon its implementation. The physical resources needed are more complex computers within the school that would be efficient to run the new system. There will be also some human resource requires especially in terms of software engineers and designers who would study and ensure that the proposed system would be efficient for the intended purpose. All of these resources would require some finances to purchase.

The next step is cost estimation. It involves actual quantification of the resources and also their costs. Purchasing new computers would cost the school an estimate of $8000. The installation of the new system would require purchasing of human resources. The people that will be hired to carry out the task would need to be compensated. The estimated salary expense for five technological experts is $5000 for the entire project. There will also be some finances required to carry out research about the project. This is anticipated to cost the institution about $1000. The project’s budget also considers other miscellaneous expenses such as transportation costs, accommodation of the technological experts, training of the staff members and any other needs that may arise. The estimated financial cost for the entire project is $10,000.

The next step is cost budgeting and cost control. Cost budgeting involves allocation of the estimated costs of the resources into cost accounts. Cost control checks the variance of the costs from the baseline while ensuring that corrective action is carried out to achieve minimum costs.

Cassidy, Liz. (2015). Project Management: Time Estimates and Planning. Retrieved from https://www.projectsmart.co.uk/project-management-time-estimates-and-planning.php

Course Registration System Software Development Plan. (2015). Software Development Plan. Retrieved from http://sce.uhcl.edu/helm/RUP_course_example/courseregistrationproject/artifacts/projectmanagement/sdp_current.htm#ProjectPlan

Chambers. (2017). Work Breakdown Structure. Retrieved from http://www.chambers.com.au/glossary/work_breakdown_structure.php

Filev, Andrew. (2019). Project Management Critical Path is Easy. Retrieved from https://www.wrike.com/blog/critical-path-is-easy-as-123/