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EXAMPLE EMAIL FORMAT

Study these examples of well-structured emails: Example

To: [email protected]

Subject: Re: Eating for Health campaign

CC

BCC

Hi Lily

Thanks for your message. I’m excited to hear about your ‘Eating for Health’ campaign next month. I’m delighted to accept your invitation to give the opening address at the launch on 15 November. I think it would be valuable if we could meet to discuss how I should focus my opening, and key points you want me to mention. I want to make sure I address all the objectives of your campaign. Please let me know if 11 am next Tuesday 7 October is convenient for you. I could meet you at your office, or you are welcome to come over here to mine. Please let me have your draft program before our meeting. I look forward to hearing from you and participating in this exciting campaign.

Martin Fong

General Manager Orchid Superstores

Tel: +65 68287722

Mobile: +65 82394920

Use an appropriate greeting.

The opening refers to the email and sets the scene.

Include all relevant details using a friendly, conversational tone.

Action is specified clearly and logically. A nice relevant close helps to create rapport and build bonds.

I don’t see why we need ‘Regards’. Just relevant contact details.