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StudyonTimeDelayAnalysisforConstructionProjectDelayAnalysis.pdf

Study on Time Delay Analysis for Construction

Project Delay Analysis

Ar. Meena. V M.Arch, Architecture department

Sathyabama University

Chennai, India

Ar. K. Suresh Babu

Associate Professor, Architecture department

Sathyabama University

Chennai, India

Abstract— Time delay is one of the biggest problems facing in many construction buildings in India. Completing projects on

time is the key factor of the project, but the construction process

is subject to many variables and unpredictable factors, which

result from many sources such as availability of resources,

external factors, performance of parties and type of building. If

there is a delay in project it leads to loss of productivity,

increased cost, contract termination and disputes between

contractor and owner. The aim of this project is to examine the

causes and effects of delay on building construction project

during construction phase and to provide control measures for

time overrun in the project. A study carried out on construction

schedule delays and various delay analysis techniques and

methods in order to evaluate the causes of delay and their

impacts in the construction project. Then a questionnaire survey

is done to find the major causes of delay faced by Client,

Contractor, Consultant and Project manager. Population

sample of 35 was used in which 30 was deployed. From the

survey and study identified 67 causes of delay under 9 major

groups such as Project team, Owner, Contractor, Consultant,

Architect, material, labour, equipment and external factors.

Then a ranking method is done based on relative importance

index method to find major cause of delay. It is found that the

most common factors of delay which is repeated in most of the

project are lack of funds to finance the project to completion,

labour shortage, material shortage, lack of effective

communication, lack of supervision and changes in drawings.

The outcome of the project is to provide recommendation to

control delay in the project during construction phase.

Keywords— Delay analysis technique, causes of delay, tools

to evaluate delay in construction, delay control measure

INTRODUCTION

In construction, delay could be defined as the time overrun

either beyond completion date specified in a contract or

beyond the date that the parties agreed upon for delivery of a

project. It is a project slipping over its planned schedule. The

delay in the project has an adverse effect on project success

in terms of time, cost and quality. The objective of the project

is • To identify delay factors in construction projects

• To rank the delay factors according to the importance level on delays in project

•To find the tools to analysis and evaluate the time delay factors in the construction building.

•Recommendations to control delay during construction phase for construction project

I. STUDY ON DELAY ANALYSIS

A. Construction project planning

Planning explains “what” is going to be done, “how”,

“where”, by “whom”, and “when” for effective monitoring

and control of complex projects. The objective of project

planning is to complete the construction within the specified

time and budget. In construction project planning the steps

need to be identified are as follows.

•Feasibility of the project

•Project management plan

•Identifying the constraints in the project (time, cost,

resources)

•Project delivery method, stakeholders, funding sources

•Construction method

•Identifying risk in project

•Milestone, duration and budget

•Roles and responsibility

•Preparation of contract documentation

B. Project scheduling

Project scheduling covers only the issue of when? i.e. when

works need to be done and completed. By doing project

scheduling it helps to control and measure the project

duration and provides information for timely decisions to be

taken when there is a change in schedule. The results of doing

a detailed project schedule are duration of the project and

completion date can be easily tracked, helps to calculates the

start or end of a specific activity, evaluate the effect of

changes, improves work efficiency, predict and calculate the

cash flow, resolve delay claims and it serves as an effective

project control tool

C. Types of project scheduling

Selection of the most appropriate scheduling technique

depends on the size and complexity of the construction

Project, the preferences of the entity preparing the schedule,

and the scheduling requirements of the Contract. The most

common scheduling techniques used for construction projects

are Gantt Charts or bar charts, linear schedules, program

evaluation and review technique and Critical Path Method

(CPM) schedules.

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D. Progress monitoring

When updating a project, actual progress is recorded for

each activity relative to the date of each update. This regular

update will include progress on values for: dates on which

activities started or finished actual percent of work completed

within each task, actual resources expended on each task and

actual cost expended on each task. There are six basic

techniques for measuring the progress of a task in a CPM

network as follows: Unit Measure, Incremental Milestones,

Start/finish, Observational Assessment, Level of Effort/Cost

Ratio and Equivalent Units

E. Classification of construction delays

The classification of delays is dependent upon the type

and magnitude of the effect that an activity will have on the

project and who is responsible for the delay among the stake

holders. Hence they are classified into four categories such as

Critical or noncritical, Excusable or non-excusable,

Compensable or Non-compensable and Concurrent or Non-

concurrent.

Critical Versus Non-Critical Delays

The delays that affect the project completion time or date are

considered as critical delays. And the delays that do not affect

the project completion time or date are noncritical delays. If

certain activities are delayed in the construction project life

cycle, the project completion date will be delayed. The

determining which activities truly control the project

completion date depends on the following: The project itself,

the contractor„s plan and schedule (particularly the critical

path), the requirement of the contract for sequence and

phasing and the physical constraint of the project.

Excusable and Non-Excusable Delays

Delay that is due to an unforeseeable event beyond the

contractor„s or the subcontractor„s control. Normally, based

on common general provisions in public agency

specifications, delays resulting from the following events

would be considered excusable: General labor strikes, fires,

floods, act of God, owner-directed changes, errors and

omissions in the plans and specifications, differing site

conditions or concealed conditions, unusually severe weather

Non-excusable delays are events that are within the

contractor„s control or that are foreseeable. These are some

examples or non-excusable delays: Late performance of sub-

contractors, untimely performance by suppliers, faulty

workmanship by the contractor or subcontractors, a

project-specific labor strike caused by either the

contractor„s unwillingness to meet with labor

representative or by unfair labor practice

Compensable and Non-Compensable Delays

Compensable delay is caused by the owner or the owner's

agents. A compensable delay is a delay where the contractor

is entitled to a time extension and to additional compensation

such as payment for the delay.

Non-compensable delay is caused by third parties or incidents

beyond the control of both the owner and the contractor

where the contractor is normally entitled to a time extension

but no compensation for delay damages

Concurrent or Non-concurrent.

Concurrent delays are two or more parallel and independent

delays to the critical path of a project. Concurrent delays can

be on the same critical path or on a parallel critical path

F. Delay Analysis Techniques

Delay analysis is a analytical process that should be

employed with project documentation along with collected

data from project site. The selection of delay analysis

depends on the variety of factors and the available records.

There are five commonly used delay techniques.

1. Impacted as-planned method

2. Time impact analysis method

3. Collapsed as-built or but-for analysis method

4. Windows analysis method

5. As-planned versus as-built (Total time) method

Impacted as-planned method

According to Trauner et al. (2009), in this method the analyst

specifies the as planned schedule, and inserts into this

schedule the changes which caused project delays. These

changes are the only determined delays recorded during

construction process which may have affected the project

duration. Trauner et al. (2009) point out the major

weaknesses of this method as it does not reflect the dynamic

nature of construction project and the critical path.

Time impact analysis method

The analyst determines the amount of project delay

resulted from each of the delaying activity successively by

calculating the difference between the project completion

date of the schedule after the addition of each delay and

that prior to the addition (Ndekugri, Braimah, and

Gameson, 2008).

Collapsed as-built or ‗ ‘but-for’ analysis method

In this method, the analyst studies all contemporaneous

project documentation and prepares a detailed as-built

schedule instead of an as-planned schedule as mentioned in

the what-if method. The analyst subtracts or removes

activities which affected the project from the as-built

schedule (Trauner et al. 2009).

Windows analysis method

Window analysis method is also called the contemporaneous

period analysis and snapshot method. In this method, the

basic concept is that the total project duration of CPM

schedule is divided into digestible time periods or windows

(e.g., monthly) and the delays that occurred in each windows

of time are analyzed successively by focusing on the critical

paths (Hegazy and Zhang, 2005).

As-planned versus as-built (Total time) method

Basically, the main concept is that the as-planned versus

as-built method compares two schedules, which is why it is

also called “the total time method or net impact method”.

In this method the assumption is that one party (contractor)

causes no delays and other party (owner) causes all

delays.

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G. Programme updates

It is used to document the performance of the employer,

the professional team, designers, and the contractor and their

ability to meet commitment dates. Programmes are updated

to communicate actual project status from time to time, keep

the programme relevant as a useful management tool, record

actual performance of all parties‟ alike, record changes to the

original plan and support forensic or prospective delay

analysis. When no frequency is specified, it is unlikely that a

contractor will submit updated CPMs to the employer until

extensions of time are granted or significant changes to scope

or sequence are incorporated into the project. The minimum

data required to properly update a programme would be

percentage complete, remaining duration (%), actual start,

and actual finish.

H. Records

Once the program update is done then changes need to be

recorded. When good record keeping procedures are

established and maintained, contract administrators are often

able to access key information quickly and in a timely enough

manner to respond to crises and manage problems at the time

they arise. Many standard forms require contractors to

provide notice of an intention to make a claim for time and/or

money within a reasonable time after the event which gave

rise to the claim. Records can be inspected by the employer‟s

representative from time to time. For each delay event an

„event analysis‟ needs to be done.

II. QUESTIONNAIRE SURVEY

The Survey is designed based on the objective of the study to find out the causes of delays in construction projects

and effect of the delays on overall project. The Survey

is framed in such a way that the personal view of

different people involved in different projects (Architect,

Consultant, Owner, Project manager, Contractor) is

collected and analyzed. This questionnaire consists of 63

causes of delay on which a detailed analysis will be carried

out by using statistical concept. These causes are classified

into nine groups according to the sources of delay: Factors

related to Project, Owner, Contractor, Consultant,

Architect/design-team, materials, equipment, manpower

(labor), and external factors.

A. Questionnaire format

Respondents are asked to fill What is the frequency of

occurrence for this cause?. The frequency of occurrence was

categorized as follows: always, often, sometimes and rarely

(on 4 to 1 point scale). Respondents are required to fill the

respective places with only scale points (1, 2, 3 and 4) of their

opinion.

Frequency of Occurrence

Always (4): Generally occurs in all the projects (70%-100%).

Often (3): Occurs in 5 to 7 projects out of 10 projects (50%-

70%).

Sometimes (2): Occurs in 1 to 5 projects out of 10 projects

(10%-50%).

Rarely (1): Occurs only 1 time out of 10 projects (>10%).

The questionnaire format is provided in appendix

B. Respondent’s profile

The questionnaires were distributed to Owners, Project

Manager, Architect, Consultants and Contractors of Indian

construction industry. The respondents involved in the

survey had several years of experience in handling various

types of projects. The characteristics of the respondents

participated in survey are summarized below. Population

sample of 35 was used in this survey. A total sample of 31

was deployed.

Fig. 1. Result of respodents

Fig. 2. Working experience

III. QUESTIONNARIE SURVEY RESULTS

The collected responses from different categories of people

involved in construction project gives the major causes of

delay factor faced in the construction process. The mean of

each group of question is calculated using Relative

Importance Index to calculate the ranking and the percentage

of delay cause in the building. The final result showing the

contribution of different factors on the delay of a construction

project is shown below

0 2

4 6

8 10

Result of respondents

0

10

20

30

40

50

less than 10

years

11-15 years 16-20years 20 years and

above

working experience

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TABLE I. RANKING FOR DELAY CAUSES

No Cause Of Delay Points Rank % Group

1 Very short original contract duration 20 17

Project

team

2 Legal disputes between parties 55 46

3

Inadequate definition of substantial

completion 50 42

4 Ineffective delay penalties 35 29

5 Types of construction contract 40 33

6 Types of project bidding 55 46

7 Payment delay 70 58

Owner

8 Delay in delivering the site 57 48

9 Change order 80 67

10 Late approval of design document 51 43

11 Late approval of sample material 54 45

12 Lack of communication 82 68

13 Late decision making 40 33

14 Conflicts between partners 30 25

15

Unavailability of incentives for contractor

for finishing ahead of schedule 45 38

16 Suspension of work 20 17

17 Financing difficulty 72 60

Contractor

18 Conflicts with sub-contractor 50 42

19 Rework 70 58

20 Poor site management and supervision 60 50

21

Poor coordination with labor and

subcontractor 65 54

22 Ineffective planning and scheduling 60 50

23 Improper construction method 40 33

24 Delay in sub-contractor work 45 38

25 Lack of knowledge 50 42

26 Frequent change of subcontractor 45 38

27 Poor qualification of technical staff 52 43

28 Site mobilization delay 52 43

29 Inspection and testing delays 52 43

Consultant

30 Approval delay 45 38

31 Poor communication 62 52

32 Conflict between consultant & architect 45 38

33 Lack of experience 45 38

34 Errors in design document 50 42

Architect

35 Delay in producing design documents 65 54

36 Inadequate details in drawing 51 43

37 Insufficient data collection & survey 45 38

38 Misunderstanding of owners requirement 45 38

39 Unused advanced design software 52 43

40 Shortage of material 70 58

Materials

41 Change in specification 60 50

42 Late delivery 65 54

43 Damaged of required material 45 38

44 Delay in manufacturing 54 45

45 Late procurement 60 50

46 Lack of material availability 54 45

47 Shortage of equipment 61 51

Equipment

48 Equipment break down 62 52

49 Poor operator skill 50 42

50 Low productivity & efficiency 52 43

51 Lack of high technology equipment 65 54

52 Shortage of labor 71 59

Labor

53 Personal conflicts 50 42

54 Lack of knowledge 60 50

55 Lack of communication 72 60

56 Lack of skilled labor 80 67

57 Poor soil condition 45 38

External

Factors

58 Delay in obtaining permits 76 63

59 Climatic factor 75 63

60 Unavailability of utilities 44 37

61 Accidents during construction 42 35

62 Changes in government regulation 65 54

63 Delay in final inspection 60 50

A. Highest percentage of delay group

From the above finding and analysis using ranking

method the group which is more responsible for the delay in

the project is find out. According to the survey result it is

found that resources are the main reason for the delay in the

project along with external factors it is then followed by

Contractor, then Owner and the others.

Fig. 3. Highest percentage of delay group

0 20 40 60 80

Project Group

Owner

Contractor

Consultant

Architect

Material

Equipment

Labor

External Factors

Points

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B. Template to evaluate time delay The tools to evaluate and analysis time delay factors are CPM

and PERT. The collected data from the tools should be filled

in template for event analysis.

TABLE II. EVENT ANALYSIS SHEET

DESCRIPTION FORMULA VALUE

Planned quantity PQ

Planned duration PD

Planned productivity PP

Total budget TB

Cost per unit C TB/PQ

Actual quantity AQ

Actual duration AD

Actual productivity AP

Planned value PV, BCWS (AD*TB)/PD

Actual cost AC, ACWP C*AQ

Earned Value (EV) BCWP EV = PV x(

AP/PP)

Cost Variance CV EV-AC (BCWP -ACWP)

Cost Variance % CV% CV/EV

Cost Performance

Indicator CPI EV/AC

To Complete Cost

Performance Indicator TCPI

(TB-EV)/(TB-

AC)

Schedule Variance SV EV-PV

(BCWP- BCWS)

Schedule Variance % SV% SV/PV

(SV/BCWS)

Schedule Performance

Indicator SPI EV/PV

To Complete Schedule

Performance Indicator TSPI

(TB-EV) / (TB -

PV)

Budget At Completion BAC = TB

Estimate At Completion EAC AC +(BAC- EV)

Variance At Completion VAC BAC - EAC

Planned % Completed PV / BAC

% Completed Actual AC / EAC

C. Recommendations

From the survey it is found that contractor has the highest

percentage of cause of delay followed by owner and then

consultant. So recommendation to control major causes of

delay are listed below

TABLE III. RECOMMENDATIONS FOR MAJOR CAUSES OF DELAY CAUSES

Causes of delay Recommendations

Weather

condition

Conducting detailed and perfect surveys towards

the field condition and previous weather data

External factors Monitor the work done by the earlier contractors to make sure that delays outside your control are

recognized and documented.

Lack of funds Optimize cash flow in accordance with the

requirements and make sure fund needed for project is available to execute the project

Deviation of

scheduling

Develop detailed and accurate schedule to

facilitate easy and controlled scheduled execution

Lack of communication

Planning and applying Management Information System(MIS)

Poor decision

making process

Conduct routine/regular coordination meeting and

develop a procedure regarding decision making.

Lack of

coordination /

Wrong delegation of

authority

Develop a good, simple and easy to understand

system to regulate coordination procedures and

responsibility of units. Make organization chart with detail job description which includes

responsibilities and roles of each function

Lack of

inspection

Provide separate technical staff or site manager for

periodic inspection and monitoring work process which includes starting late, late submission of

drawings, mistakes or errors, resource availability,

etc. then proper record has to be maintained to detect risk and mitigate.

Improper

planning

Understand the level of supply and demand to

produce detail planning and schedule.

Implement automatic machine work to avoid

shortage of labor such as automatic plastering

machine, wall painting, precast concrete wall, etc.

Lack of

knowledge

Contractor needs to aware of new technology and

techniques to reduce time duration for activity or

labor force

Lack of facilities

at site

Site management should be properly done to

ensure proper resource; basic facilities for worker

are available to increase productivity by doing

detail study in site condition.

Poor selection of

vendors

Consider supplier daily capacity and material

quality for selecting vendors to avoid delay and

conflicts.

Labor shortage Early workforce planning is essential for owners

and contractors to effectively manage project labor

risks. Then providing incentives/awards for

workers like best employer of the year/ month so

that productivity and quality of work will be

increased.

Skilled labor

shortage

Providing training and upgrade skills to use new

technology and techniques for unskilled labors to

increase productivity and efficiency of the worker.

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D. Conclusion

The major causes of delay which is found repeating in

almost every project are external factors, financial

difficulties, shortage of labor, insufficient labor productivity,

owner interference and improper planning. After analyzing

the data it is clear that the contribution of Contractor in

delay of the construction project is high then followed by

client then consultant side and others. Resource allocation is

the main criteria for doing schedule planning to allocate

duration for each activity included in the project so that delay

in the construction project can be reduced.

ACKNOWLEDGMENT (Heading 5)

I extend my gratitude to our Faculty Head Dr. A. Lilly Rose, M. Arch., PhD, Head of the Department Dr. N. Jothilakshmy, B. Arch; M.T.P., PhD, Assoc. Prof.T.Vennila M.Arch, Mr.S.Kavin Kumar and Assoc. Prof. Ar. K. Suresh Babu for their helpful suggestions and comments during my project presentation. Mr.K.Gopala Krishnan, Mr.Karthik Mohan, Mr.G.Hemanth kumar and my parents for their help and support to complete the project.

REFERENCES

[1] Aditi Dinakar “Delay Analysis in Construction Project”, IJETAE, Vol. 4, No. 5, May 2014

[2] Aftab Hameed Memon, “Contractor Perspective On Time Overrun Factors In Malaysian Construction Projects”, IJSET, Vol. 3, No. 3, 2014

[3] Ashwini Arun Salunkhe & Rahul S. Patil, “Effect of Construction Delays on Project Time Overrun: Indian Scenario”, IJRET, eISSN: 2319-1163 | pISSN: 2321-7308

[4] “Construction Delay Analysis Methods”, http://www.forensisgroup.com/expert-articles/construction-delay- analysis-methods, 2013

[5] Roger Gibson “Construction delays: Extension of time and prolongation claims”

[6] Desai Megha & Dr Bhatt Rajiv, “A Methodology For Ranking of Causes of Delay For Residential Construction Projects In Indian Context “, IJETAE, Vol. 3, No. 3, March 2013

[7] Enas Fathi Taher & R.K. Pandey, “Study of Delay in Project Planning and Design Stage of Civil Engineering Projects”, IJEAT, Vol. 2, No.3, February 2013

[8] Owolabi James D & *Amusan Lekan M. Oloke C., “Causes And Effect of Delay on Project Construction Delivery Time” IJER, Vol. 2 No. 4 April 2014

[9] P. J. Keane & A. F. Caletka, “Delay Analysis in Construction Contracts”, A John Wiley & Sons, Ltd., Publication 2008, United Kingdom

[10] Songül Dayi “Schedule Delay Analysis In Construction Projects: A Case Study Using Time Impact Analysis Method”, The Graduate School Of Natural And Applied Sciences of middle East Technical University, December 2010

[11] Theodore J. Trauner Jr., “Construction Delays: Understanding Them Clearly, Analyzing Them Correctly”, 2009

APPENDIX

Name Date

Designation Location

Work Experience

Email Id

No Cause of delay

Alway

s Often

Some

times Rarely Group

1

Original contract duration is too

short

Project

team

2 Legal disputes between parties

3

Inadequate

definition of substantial

completion

4

Ineffective delay

penalties

5

Types of

construction contract

6

Type of project

bidding

7

Delay in progress

payment by owner

Owner

8

Delay to furnish and deliver the

site to the

contractor by owner

9

Change order

during

construction

1

0

Late in approval

design document

by owner

1

1

Delay in

approving shop drawings and

sample material

1

2

Lack of

communication between owner

and contractor

1 3

Slowness in

decision making process

1 4

Conflicts between

joint ownership of the project

1

5

Unavailability of

incentives for contractor for

finishing ahead of

schedule

1 6

Suspension of work by owner

1 7

Difficulties in

financing project by contractor

Contra

ctor 1

8

Conflicts in

subcontractor

schedule in execution of the

project

1

9

Rework due to errors during

construction

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2

0

Conflict between

contractor and

other parties

2

1

Poor site management and

supervision

2 2

Poor communication

and coordination

with labor and subcontractor

2

3

Ineffective

planning and

scheduling of project by

contractor

2 4

Improper

construction

method

implemented by contractor

2

5

Delay in

subcontractor

work

2

6

Lack of

knowledge

2

7

Frequent change

of subcontractor because of their

inefficient work

2

8

Poor qualification

of technical staff

2

9

Delay in site

mobilization related to

subcontractor

3

0

Delay in

performing inspection and

testing by

consultant

Consul

tant

3 1

Delay in approving major

changes in the

scope of work by consultant

3

2

Inflexibility of

consultant

3 3

Poor communication

between

consultant & others

3

4

Late in reviewing & approving

design document

by consultant

3

5

Conflict between

consultant and

architect

3

6

Inadequate experience of

consultant

3

7

Mistakes in design

document Archit

ect 3 8

Delay in

producing design documents

3

9

Unclear and

inadequate details

in drawing

4 0

Insufficient data

collection &

survey before doing

4 1

Misunderstanding

of owners requirement

4

2

Unused of

advanced design

software

4

3

Shortage of

material

Materi

als

4 4

Change in

material type &

specification during consultant

4

5

Delay in material

delivery

4

6

Damaged of sorted material

while they are

need urgently

4 7

Delay in

manufacturing

special building material

4

8

Late procurement

of material

4

9

Lack of selected material

availability in

market

5

0

Shortage of

equipment

Equip

ment

5

1

Equipment break

down

5

2

Low level of

equipment

operator skill

5

3

Low productivity & efficiency of

the equipment

5

4

Lack of high technology

mechanical

equipment

5

5 Shortage of labor

Labor

5 6

Low productivity level of labor

5

7

Personal conflicts

among labor

5 8

Lack of knowledge

5

9

Lack of

communication

6 0

Lack of skilled labor

6

1

Poor soil

condition

Extern

al

factors

6 2

Delay in obtaining permits

6

3 Climatic factor

6

4

Unavailability of utilities in site (

water, electricity,

telephone)

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6 5

Accident during construction

6 6

Changes in

government regulation and law

6

7

Delay in

performing final inspection and

certificate by third

party

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